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  • Photo Courtesy of The Fortune Image
  • Photo Courtesy of The Fortune Image
  • Photo Courtesy of The Fortune Image

Council Minutes November 18, 2013

CITY OF POOLER
COUNCIL MINUTES
NOVEMBER 18, 2013

The regular meeting of the Pooler City Council was held on November 18, 2013. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. Councilman Bruce Allen and Councilman David Burke were absent due to work.

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black.

Councilwoman Benton made a motion to add the reconsideration of a conditional use to construct a mini-warehouse storage facility in the northwest quadrant of Highway 80 & Pooler Parkway to the foot of the agenda. Motion was seconded by Councilman Royal and passed without opposition.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Royal, with no opposition.

The minutes of the November 4th Executive Session were approved upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY
Councilman Royal reported that the fire department responded to 108 calls this month, totaling 2253 for the year and that the police department responded to 1173 calls, totaling 29,137 for the year.
Councilman Royal made a motion to add Item #4 to the agenda under New Business. Motion was seconded by Councilman Wall and passed without opposition.

STREET/DRAINAGE
Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION
Councilwoman Black reported that football and cheerleading have concluded and that youth basketball practice begins on December 2nd. Further, that the senior citizens received 39 ribbons for entries at the Coastal Empire Fair. 

BUILDING/ZONING
Councilwoman Benton reported that six (6) new single family residential and one (1) commercial permit were issued since the last meeting, totaling 149 single family and 97 commercial permits for the year, with 4699 inspections performed.

Councilman Wall made a motion to add the sales contract for the property at 
211 W. Highway 80 to the agenda under New Business Motion was seconded by Councilman Royal and passed without opposition.

Under OLD BUSINESS the following was discussed:

1. Preliminary construction plan for Harmony, Phase 2
Mr. Byrd stated that the petitioner has requested this item be tabled until the December 16th meeting to allow his attorney to be present. Councilman Wall made a motion, seconded by Councilman Royal, to table this item. Motion passed without opposition.

2. Construction plan for water main extension, lift station and gravity sewer to serve Bassford Industrial Park
Mr. Byrd presented the construction plan for the water main extension, lift station and gravity sewer to serve Bassford Industrial Park, stating that the improvements are to be constructed in conjunction with the realignment of Old Louisville Road. Further, that all of the engineering comments have been addressed. Councilman Wall made a motion to approve the plan, contingent upon EPD approval. Motion was seconded by Councilwoman Benton and passed without opposition.

3. Revised site plan for Pooler Water Park
The developer of the Pooler Water Park submitted a revision to the site plan to include details of the interior design and a revision of the utility plan to coincide with the change in the driveway entrance. Councilman Wall questioned the opening date, wherein Dan Fisher of EMC Engineering replied that the park is planned to open next Spring. Councilman Wall made a motion to approve the plan. Motion was seconded by Councilwoman Benton and passed without opposition.

4. Site plan for proposed Dollar General at 1501 Quacco Road
New Asbury, Park, LLC has submitted a site plan for a 9100 sq. ft. retail store with improved parking at 1501 Quacco Road. Mr. Byrd stated that at the last Council meeting, it was recommended that the developer consider an extended taper/larger radius at the entrance, which has been done. Councilman Wall expressed appreciation to the engineers and developer for working on this matter. Councilman Wall made a motion to approve the site plan, contingent upon EPD and NRCS approval. Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Major subdivision of 173.09 acres for Outlet Mall of Georgia
Councilwoman Benton stepped down from her seat to recuse herself. The developer has submitted a request to subdivide 173.09 acres to create Parcel A, a 67.775 acre tract, Parcel B, a 10.600 acre tract, Parcel C, a 22.742 acre tract, Parcel D, a 26.565 acre tract and a 45.409 acre pond for the Outlet Mall of Georgia. Mr. Byrd stated that this subdivision meets the exemption requirements of the City ordinance. Councilman Wall made a motion, seconded by Councilman Royal, to approve the major subdivision. Motion passed without opposition.
Councilwoman Benton returned to her seat.

2. First Reading on amendment to subdivision ordinance regarding sidewalks
Mr. Byrd presented an amendment to the subdivision ordinance regarding sidewalk construction. Councilman Royal made a motion to approve the amendment on First Reading. Motion was seconded by Councilwoman Benton and passed without opposition.

3. First Reading on proposed 2014 budget
A public hearing was held prior. Ms. McNeely presented the 2014 budget, stating that the General Fund balances at $18,172,791.00, the Hotel/Motel Tax Fund balances at $600,000.00, the Special Purpose Local Option Sales Tax Fund balances at $1,856,850.00, the Capital Projects Fund balances at $2,001,000.00 and the Water & Sewer Fund balances at $6,874,400.00. Councilman Wall stated that the budget includes a two percent (2%) cost of living increase and up to 3.2% merit increase for eligible employees, thanking Mr. Byrd and Ms. McNeely for a job well done in preparing the budget. Councilman Wall made a motion to approve the 2014 budget on First Reading. Motion was seconded by Councilman Royal and passed without opposition.


4. Lease agreement for property at 301 - 315 SE Highway 80 
Mr. Byrd presented a lease agreement for the property at 301 SE Highway 80, stating that once plans are in place to begin development behind City Hall, the police department will be relocating to 301 - 315 SE Highway 80 for a minimum of two (2) years. Councilman Royal made a motion, seconded by Councilman Wall, to approve the lease agreement and authorize the expenditure of the security deposit and first month’s rent, contingent upon the city attorney’s approval of the agreement. Motion passed without opposition.

5. Sales contract for property at 211 W. Highway 80
Mr. Scheer presented a sales contract for the property at 211 W. Highway 80, stating that several months ago the City, at the request of the owner, began instituting condemnation procedures to get the banks to settle the matter without litigation. Councilman Wall thanked the attorneys, staff and the property owner for their diligence in working together, stating that this is a “win-win” for all parties and will keep many of the City departments in one location. Councilwoman Benton also thanked the parties involved, noting that the proposed development (municipal complex) will be very conservative due to the use of public funds. Councilman Wall made a motion to approve the sales contract in the amount of $1,200,000.00 and authorize Mayor Lamb to execute it. Motion was seconded by Councilwoman Benton and passed without opposition. 

6. Reconsideration of conditional use to construct a mini-warehouse storage facility in the northwest quadrant of Highway 80 & Pooler Parkway
Mr. Scheer stated that at the November 4th meeting, Mayor and Council were presented a proposed conditional use, wherein a mistake was made as to the current zoning of the property. Further, that immediate steps were taken to remedy the matter and to reconsider (revoke) the conditional use until such time the property is re-zoned. Councilwoman Benton made a motion to deny the conditional use until the proper zoning is acquired. Motion was seconded by Councilman Wall and passed without opposition. Bill Grainger, adjacent property owner, stated that this property was the subject of a re-zoning petition in 2005 to C-2 (Heavy Commercial), with a restriction of no mini-warehouses allowed and a contingency that the property be recombined into one (1) lot within one (1) year, which never occurred. Further, that he owns over 1000' of adjacent residential property and hopes the proposed development does not injure his property nor create a problem. Alan Dasher, owner of the subject property, stated that he has petitioned Council three (3) times for a conditional use, providing a plan with the requested access, which required purchasing the adjacent property. 

Andres Rodriguez, resident of Harmony Subdivision, expressed concern over recent car break-ins in the neighborhood, asking for increased police patrol.

Councilman Wall made a motion to adjourn to Executive Session at approximately 6:49 p.m. to discuss legal, personnel and land acquisition matters. Motion was seconded by Councilwoman Benton and passed without opposition.

Mayor Lamb called the meeting back to order at 7:22 p.m.


There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:22 p.m. Motion was seconded by Councilwoman Benton and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on November 18, 2013. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present.

The purpose of the hearing was to discuss the proposed 2014 budget. Ms. McNeely presented the budget, stating that the General Fund balances at $18,172,791.00, the Hotel/Motel Tax Fund balances at $600,000.00, the Special Purpose Local Option Sales Tax Fund balances at $1,856,850.00, the Capital Projects Fund balances at $2,001,000.00 and the Water & Sewer Fund balances at $6,874,400.00. 

There being no further discussion, the hearing was adjourned at approximately 5:49 p.m.

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