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1998 Council Minutes

NOTICE OF DISCLAIMER: These document are not guaranteed accurate or intended to be the official meeting minutes.  They are intended to provide a general overview about meeting activity. To obtain official meeting minutes, please contact the Pooler City Clerk's office.

January 12, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
January 12, 1998



A called meeting of the Pooler City Council was held on January 12, 1998. Mayor Buddy Carter called the meeting to order at 4:00 p.m. Present were Councilman Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager, Dennis Baxter and City Attorney, Wiley Ellis.

The purpose of this meeting was to discuss:

1. Request for approval of site plan for the Cracker Barrel Old Country Store and
Brickyard Subdivision on Bourne Avenue
Mayor Carter presented this request for site plan approval of a Cracker Barrel Old Country Store and approval of the Brickyard Subdivision on Bourne Avenue. He stated that the issue concerning the lift station has not yet been resolved. Mr. Baxter presented several options the City could take, one being to ask the County (who owns the lift station at the Eighth Air Force Museum) to accept the amount of $32,760.00 and in return, deed the lift station to the City. The other option being for the City to build a new lift to handle this subdivision, at an estimated cost of $90,000. Mayor Carter stated that the lift station at the Eighth Air Force Museum would need to be upgraded to handle the capacity from this subdivision and that he has spoken with Commissioner Eddie DeLoach, who has stated that the County will agree to accept the $32,760.00 with the stipulation that the City would reimburse the difference up to $90,000. This amount will come from tap in fees from the development in the subdivision.
Mr. Allen Lewis of Georgia/Carolina Land Company, Inc. and Mr. Mike Donahoo, Engineer representing the Cracker Barrel were present at the meeting. Mr. Baxter presented comments from the City=s engineer regarding the site plan and subdivision. After discussion, Councilman Wall made a motion to approve the site plan for the Cracker Barrel Old Country Store, contingent upon the engineer=s comments being answered prior to the issuance of a building permit. Motion was seconded by Councilman Poteet and passed without opposition. Councilman Wall made a motion to approve the Brickyard Subdivision, contingent upon a pond being posted for 150% of the estimated infrastructure cost and contingent upon the lift station agreement with Chatham County being approved. Motion was seconded by Councilman Poteet and passed without opposition.


There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 4:30 p.m. Motion was seconded by Councilman Bryan and passed without opposition.

January 19, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
January 19, 1998
 

The regular meeting of the Pooler City Council was held on January 19, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilman Jack Brewton, J. Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager, Dennis Baxter and City Attorney, Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meetings were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Wall, with no opposition.

Councilman Wall made a motion to appoint Councilman Seay as Mayor pro tem. Motion was seconded by Councilman Poteet and passed without opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment, and after discussion, made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street & drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton had no report at this time.

RECREATION
Councilman Seay reported that basketball season is underway and that baseball & softball signups begin January 26th and last thru March 1st.

BUILDING/ZONING
Councilman Poteet reported that there were two (2) vacancies on the Planning & Zoning Board. He then made a motion to appoint Holly Young and Gay Tucciarone to fill these vacancies. Motion was seconded by Councilman Wall and passed without opposition.


Under OLD BUSINESS, the following was discussed:

1. Second Reading on ordinance regarding aid-to-construction fees for water and
wastewater system improvements
Mr. Baxter presented this ordinance regarding aid-to-construction fees for the areas of Pine Barren Road/Rogers Street and the Godley Tract. After discussion, Councilman Wall made a motion to approve this ordinance on Second Reading. Motion was seconded by Councilman Poteet and passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Request for variance in Mill Creek Subdivision
A public hearing was held prior, wherein no opposition was presented. Councilman Poteet presented this request from the Zaremba Group, to reduce the width of sidewalks from eight (8) feet to five (5) feet in Mill Creek Subdivision and to allow them to delay the installation of the sidewalks for approximately one (1) year. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this variance, based on Planning & Zoning=s recommendation. Motion passed without opposition. Councilman Poteet made a motion to allow the developer to delay the installation of the sidewalks to be complete no later than December 31, 1998, and to require the developer to post a bond for 150% of the construction costs. Motion was seconded by Councilman Wall and passed without opposition.

2. Approval of site plan for Anco Operations Center at Lot 7, Pooler Industrial Park
Councilman Poteet presented this request from Mr. Aubrey Norris, for site plan approval to construct an office, storeroom and shelter. After discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve this site plan, with a build-out completion date of August 1999 being set. Motion was seconded by Councilman Wall and passed without opposition.

3. Request to place construction trailer at Cracker Barrel site
Councilman Poteet presented this request from the contractor of the Cracker Barrel. After discussion, Councilman Poteet made a motion, seconded by Councilman Bryan, to approve this request. Motion passed without opposition.

4. Approval of agreement with the Branigar Organization for landscaping at Pooler
Parkway
Mr. Baxter presented a letter from the Branigar Organization, stating that Branigar will be responsible for the design, purchase of materials and installation of landscaping and signs within the median, with the City being responsible for all ongoing maintenance. Branigar further agrees to make a one-time payment of $80,000 when the landscaping is completed, to help defray the City=s maintenance costs and equipment purchases for the Parkway. After discussion, Councilman Wall made a motion to approve this agreement. Motion was seconded by Councilman DeFilippis and passed without opposition.

5. Approval of resolution regarding Convention & Visitors Bureau Authority
Mr. Ellis presented changes reducing the number of members in the Authority from nine (9) to seven (7). Of these seven, four (4) would be members of the Mayor and Council and the other three (3) members shall be connected with a business within the City. He stated that this bill will be introduced by local legislation during their 1998 session, upon Council=s approval. Mayor Carter stated that the purpose of the Authority is to allow the citizens to have ownership of how motel/hotel tax money is spent and that it is intended to compliment the present Chamber. After discussion, Councilman Wall made a motion , seconded by Councilman Bryan, to approve changing the number of Authority members to seven (7) which will be made up of four (4) elected City officials; (1) owner, operator or manager of a hotel, motel, restaurant or other resort or retirement development in the City, and two (2) members who shall be connected with a business within the City; and further, to approve this bill to be passed by the Legislature. Motion passed with Councilman Brewton and Councilman DeFilippis opposing.

6. Approval of resolution regarding changing Mayor/Council=s term of office to four (4)
years
Mayor Carter stated that the possibility of changing the term of office for the Mayor and Council to four (4) years has been presented. Mr. Ellis stated that the Legislation has been changed so as to permit municipalities to change to four year terms to be done by local act of the legislation. He further stated that a referendum allowing the citizens to vote on this matter could be held during the general election. Mayor Carter stated that this would not affect the Mayor and Council=s current term. After discussion, Councilman Poteet made a motion to approve the resolution regarding changing the Mayor/Council=s term of office to four (4) years to include a referendum. Motion was seconded by Councilman Bryan. After further discussion, Councilman Brewton made a motion to amend Councilman Poteet=s motion to allow staggered, four year terms. Motion was seconded by Councilman DeFilippis and passed with Councilman Poteet and Councilman Wall opposing.

7. Approval of budget adjustments for 1998
Mr. Baxter presented a budget adjustment, decreasing account #4901 (administration - capital outlay) and increasing account #6800 (fire department - capital outlay) by $21,200 to cover the cost of the fire truck lease payment; and decreasing account #4901 and increasing account #5652 (police department - building maintenance) by $1800, to correct a keypunch error in the budget. Councilman Bryan made a motion, seconded by Councilman Wall to approve these budget adjustments. Motion passed without opposition.

8. Ms. Anne Smith regarding awards for Christmas decorations

Ms. Smith presented the winners of the decorating contest for 1997 as follows: Businesses: 3rd place - Lighthouse Harbor Seafood Restaurant; 2nd place - Don=s Famous BBQ; 1st place - A Garden & Gift Gallery; and for the homes: 3rd place - Richard & Arlene Newman; 2nd place - Jerry & Sandy Talley; 1st place - Gregory & Robin Hardigree; Honorable Mention - Dewey & Peggy Whitaker.


There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 7:02p.m. Motion was seconded by Councilman Seay and passed without opposition.



Public Hearing

A public hearing was held before the City Council meeting on Monday, January 19, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilman Jack Brewton, J. Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager, Dennis Baxter and City Attorney, Wiley Ellis.

The purpose of this hearing was to discuss a requested variance in Mill Creek Subdivision. Mr. Ralph Forbes of Thomas & Hutton Engineering Co. on behalf of the Zaremba Group has requested a variance to reduce the width of the sidewalks in Mill Creek Subdivision from eight (8) feet to five (5) feet and further requests to delay the installation of the sidewalks for approximately one (1) year or until further development of the subdivision is complete.

There being no further business to discuss, the public hearing was adjourned at approximately 5:54 p.m.

February 2, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
February 2, 1998


The regular meeting of the Pooler City Council was held on February 2, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilman Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager, Dennis Baxter and City Attorney, Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Bryan, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment, and after discussion, made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street & drainage department has performed routine maintenance. He then presented a contract from the Georgia Department of Transportation for assistance with the City=s sidewalk projects in the amount of $43,405.83. This amount is approximately 2 of the cost of the project. Councilman DeFilippis made a motion to approve this contract. Motion was seconded by Councilman Poteet and passed without opposition.

WATER/SEWER
Councilman Brewton reported that the water & sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that basketball, tumbling and dancing are underway; baseball and softball signups have begun; the weather has delayed some renovations at the park.


BUILDING/ZONING
Councilman Poteet stated that Planning & Zoning member, Joe Harmon has asked that his term be extended for four (4) years. Councilman Poteet made a motion, seconded by Councilman Wall, to extend Mr. Harmon=s term for four (4) years. Motion passed without opposition.

Mayor Carter presented the Honorary Councilmember for February, Ms. Debbie Ryan.

Mayor Carter welcomed Chatham County Commission Chairman Billy Hair to the meeting.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Discussion concerning office trailer at 5252 Old Louisville Road
Councilman Poteet presented a request from Mr. Peter Grosyne of Trinity International Wood Processing Company to place a temporary Aoffice@ trailer on this property. Mr. Grosyne was present and stated that they would use this trailer (which has already been placed on the property) as an office until permission is granted for them to build a permanent structure. He stated that he did not know that an office trailer was not allowed. Councilman Poteet stated that the only time temporary trailers are allowed is when contractors need them on a construction site. Mr. Inglis, Building Inspector, addressed Council with his concern over the condition of the property and the fact that when Mr. Poovey applied for the business license for this company he stated that an office was not needed there and only hand tools would be used. The business license was issued for wood processing of log cabin joints (handmade). Mr. Inglis asked that the business license not be renewed and presented a letter he has sent to Mr. Poovey stating the same. Councilman Seay stated that the issue of what their business license was granted for was not the same thing as what was being presented now. After discussion, Councilman Poteet made a motion to give Mr. Grosyne 30 days to remove the Aoffice@ trailer from the site and to re-assess this matter after more detailed information is submitted to Planning & Zoning. Motion was seconded by Councilman Wall and passed without opposition.


2. Approve proposal from MPC to update the Comprehensive Plan Short-Term Work
Program and update the Solid Waste Plan Short-Term Work Program
Councilman Poteet stated that the City is mandated by the State to complete these Programs, therefore, the MPC has agreed to perform these projects. Councilman Poteet made a motion, seconded by Councilman Seay, to approve the proposal from MPC in the amount of $4334.33 for the Comprehensive Plan and $1624.62 for the Solid Waste Plan. Councilman Poteet presented a proposal from Coastal Georgia Regional Development Center to update the City=s subdivision ordinance, and after discussion, made a motion to approve this proposal from CGRDC in the amount of $5170.00. Motion was seconded by Councilman Wall and passed without opposition.

Several residents of Garden Acres Subdivision addressed the Council with their concerns over the flooding of the streets during the recent heavy rains. Mayor Carter instructed Mr. Baxter to look into this matter first thing Tuesday morning.

Mrs. Linda McCauley, resident at 312 Symons Street, addressed Council with her concern over the drainage pipe under Symons Street. Mayor Carter instructed Mr. Baxter to look into this matter.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:50 p.m. Motion was seconded by Councilman DeFilippis and passed without opposition.

February 16, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
February 16, 1998


The regular meeting of the Pooler City Council was held on February 16, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilman Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment, and after discussion, made a motion to pay these bills subject to funds. Motion was seconded by Councilman Poteet and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. Chief Chan reported on the recent off-duty work at the Mighty Eighth Air Force Museum.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street & drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water & sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that basketball is still going on; baseball & softball signups have begun; the broken light pole has been fixed; and field #4 will soon have lights.

BUILDING/ZONING
Councilman Poteet had no report at this time.

Mayor Carter presented a certificate to the Honorary Councilmember for February, Ms. Debbie Ryan, thanking her for her service this month.


Mayor Carter presented a plaque to Ms. Kathy Rogers, outgoing member of Planning & Zoning, thanking her for her service for the past several years.

Under OLD BUSINESS, the following was discussed:

Mr. Ellis stated that at the last meeting there was discussion concerning an office trailer at 5252 Old Louisville Road, wherein the Council requested the business owner (tenant) of the property to remove the trailer within 30 days and to submit more detailed information as to what this property is being used for. Mr. Ellis stated that the trailer has been removed but the information requested has not yet been submitted.

Under NEW BUSINESS, the following was discussed:

1. Mr. Jodi Hawks regarding Mulberry Grove Foundation
Mr. Wade Waters addressed the Council with regards to the Mulberry Grove Plantation. He presented information on the Foundation=s board and membership and asked for the City of Pooler=s support. Mr. Jodi Hawks expressed thanks to the Council.

2. Request for zoning map amendment of 4.94 acre tract at corner of Pine Barren
and Quacco Road
A public hearing was held prior wherein no opposition was presented. Mr. Fred Williams, owner, has requested a zoning map amendment of this 4.94 acre tract from R-1A (single family residential) to C-P (commercial-professional) zoning. After much discussion over the amount of acreage being rezoned, Councilman Poteet made a motion to approve this zoning map amendment. Motion was seconded by Councilman DeFilippis and passed with Councilman Wall opposing.

3. Appointment of Municipal Court Judge, Louisa Abbot
Mayor Carter stated that Ms. Louisa Abbot has been serving as judge pro tem for the past several months. Councilman Wall made a motion, seconded by Councilman DeFilippis, to appoint Louisa Abbot as Municipal Court Judge. Motion passed without opposition.

4. Mr. Al DeFilippis regarding Pooler Crossroads Chamber of Commerce, Inc. 1998
budget
Mr. DeFilippis presented Council with a three (3) year budget for the Pooler Crossroads Chamber of Commerce for their information.

5. Request from First Baptist Church to use ball fields at park
Mr. Baxter presented a letter from the First Baptist Church requesting to use two (2) ball fields and the gym for volleyball during the weekend of March 6th and 7th. The Church is sponsoring a weekend of spiritual and athletic enriching for children in grades 4 through 8. After discussion, Councilman Bryan made a motion to approve this request. Motion was seconded by Councilman Poteet and passed without opposition.

6. Discussion concerning subdivision performance bond
Councilman Poteet stated that Planning & Zoning has discussed a request from Mr. Fred Williams to allow a developer to post a performance bond to guarantee improvements within a subdivision. This change would allow a developer to begin building houses while improvements are being installed. Mr. Ellis stated that he has reviewed the document submitted by Mr. Williams and recommends this change be approved if the developer can provide appropriate security by any of the following three (3) methods: 1) a performance bond in the amount of 150%; 2) an irrevocable letter of credit; or 3) a cash deposit. He further stated that this change should be incorporated into the subdivision ordinance.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:16 p.m. Motion was seconded by Councilman Bryan and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on Monday, February 16, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilman Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of the hearing was to discuss a requested zoning map amendment of a 4.94 acre tract at the corner of Pine Barren & Quacco Road. Mr. Fred Williams, owner, presented this request to rezone this property from R-1A (single family residential) to C-P (commercial-professional). He stated that his plans are to build an office complex that would be neighborhood friendly. Councilman Wall expressed concern over the amount of acreage being rezoned, stating that staff has recommended reducing the amount. He also stated that he felt that this item should be sent back to Planning & Zoning for architectural (site plan) review and approval. Mr. Ellis stated that the issue at hand was the rezoning and that the site plan would come before both Planning & Zoning and Council for their approval at a later date.

There being no further discussion, the hearing was adjourned at approximately 5:58 p.m.

March 2, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
March 2, 1998


The regular meeting of the Pooler City Council was held on March 2, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet and Wayne Seay; City Manager Dennis Baxter and City Attorney Wiley Ellis. Councilman Stevie Wall was absent.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Bryan, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment, and after discussion, made a motion to approve these bills subject to funds. Motion was seconded by Councilman DeFilippis and passed without opposition.

PUBLIC SAFETY
Councilman Wall was absent.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that work on the ball fields was continuing; lights for field #4 have arrived; the GRPA basketball tournaments will be this weekend; the old playground equipment has been removed with new equipment on the way; and baseball/softball practice begins next week.

BUILDING/ZONING
Councilman Poteet had no report at this time.

Mayor Carter presented the Honorary Councilmember for March, Mr. Tom Bolen.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Approval of preliminary construction plans for Hunter=s Ridge Subdivision, Phase IV
Councilman Poteet stated that Planning & Zoning and staff have recommended approval, therefore, he made a motion to approve the preliminary construction plans for Hunter=s Ridge Subdivision, Phase IV. Motion was seconded by Councilman Brewton and passed without opposition.

2. Request for minor subdivision of 10.2 acre tract on Old Louisville Road
Councilman Poteet presented this request from Mr. Ping Tyner to subdivide a 10.2 acre tract into two (2) equal 5.01 acre tracts. He stated that there were some discrepancies on the mylar regarding easements on the property. Councilman Poteet made a motion, seconded by Councilman Brewton, to approve this minor subdivision, contingent upon a signature block being placed on the mylar. Mr. Tyner addressed the Council regarding some changes he personally made to the mylar. After discussion, Councilman Poteet withdrew his motion; Councilman Brewton withdrew his second to the motion. Councilman Poteet then made a motion to table this item to allow corrections to be made to the mylar. Motion was seconded by Councilman DeFilippis and passed without opposition.

3. Resolution regarding Master Lease Agreement with Georgia Municipal Association
Mr. Baxter presented this resolution to allow the City to lease various pieces of equipment at a low interest rate, as offered by the Georgia Municipal Association. After discussion, Councilman Poteet made a motion to approve this resolution, contingent upon Mr. Ellis= approval of the lease agreement. Motion was seconded by Councilman DeFilippis and passed without opposition.

4. Approval of purchase of copier for City Hall
Mr. Baxter stated that $4500 was budgeted for a new copier at City Hall. After receiving bids and demonstrating three (3) copiers, the MITA 3060 equipped with a 20-bin, automatic stapler/sorter was found to be the more efficient, but it was $825.90 over the amount budgeted. He stated that there was money left over in capital outlay from another project. After discussion, Councilman Poteet made a motion, seconded by Councilman DeFilippis, to approve the additional $825.90 for the purchase of this copier. Motion passed without opposition.

5. Recreation committee regarding concession stand at park
Members of the recreation committee, Michelle DeFilippis, Jerry Talley, Mike Royal, Preston Stokes and Christie Sumner, presented Council with a letter asking for consideration on three (3) items; (1) transfer of funds in the amount of $11,050.00 to go towards the construction of (4) batting cages at the recreation park, (2) approval to have a separate account set aside for extra projects for the park, using the revenue from the concession stand, and (3) a men=s softball tournament (a fund-raiser), with Council=s approval to schedule the final games on Sunday. After discussion, Councilman Poteet made a motion to approve the funds being found in the 1998 budget for the construction of the batting cages, with a budget adjustment to be approved at the next meeting. Motion was seconded by Councilman DeFilippis and passed without opposition. ($3500 in donations was pledged by individuals to go towards this project.) Discussion followed regarding the request for a special account to be set up for park improvements, wherein it was the general consensus of the Council to wait until 1999, because of the fact that the revenue from the concession stand was already in the 1998 budget. After further discussion, Councilman Poteet made a motion to approve playing games on Sunday during the men=s softball tournament. Motion was seconded by Councilman DeFilippis and passed without opposition.

6. First Reading on amendment to occupational tax ordinance
Mr. Ellis presented this item for discussion only. He stated that he has received information from the Georgia Municipal Association, regarding a Supreme Court decision which makes it unconstitutional for municipalities to require attorneys to pay their occupational tax or register with a city as a precondition to practice law. He recommended that the Council proceed with amending this ordinance and that it pertain not only to attorneys, but all professionals. Mayor Carter asked Mr. Ellis to draft this amendment to the occupational tax ordinance.

There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 7:03 p.m. Motion was seconded by Councilman DeFilippis and passed without opposition.

March 16, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
March 16, 1998


The regular meeting of the Pooler City Council was held on March 16, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment, and after discussion, made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. He also stated that the public safety committee and the finance committee met last week to discuss adding police personnel and leasing vehicles. After discussion, Councilman Wall made a motion, seconded by Councilman Poteet, to approve two (2) officer positions, two (2) crossing guard positions, and the leasing of two (2) vehicles, with the money being transferred from account #4900 (administration - capital outlay). Motion passed without opposition. Councilman Wall stated that the fire department would not be purchasing a cascade system that was budgeted and has decided to purchase a new computer with these funds. Councilman Wall made a motion to approve this purchase. Motion was seconded by Councilman DeFilippis and passed without opposition.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that baseball and softball season has begun.

BUILDING/ZONING
Councilman Poteet reported that Mr. Fred Williams presented Planning & Zoning with some options the City might consider. One was to establish a ABetter Relations Committee@ with regards to construction and the other was to appoint a representative to the Engineers and Developers Committee that meets once a month at the Savannah Homebuilders Association. Councilman Poteet made a motion to appoint the Building Inspector to the Engineers and Developers Committee. Motion was seconded by Councilman Wall and passed without opposition.

Mayor Carter presented a certificate to the Honorary Councilmember for March, Tom Bolen, thanking him for his service this month.


Under OLD BUSINESS, the following was discussed:

1. Request for minor subdivision of 10.2 acre tract on Old Louisville Road
Councilman Poteet presented this request from Mr. Ping Tyner, to subdivide a 10.2 acre tract into two (2) equal 5.1 acre tracts. After discussion, Councilman Poteet made a motion to approve this minor subdivision, based on Planning & Zoning=s recommendation. Motion was seconded by Councilman Bryan and passed without opposition.


2. First Reading on amendment to occupational tax ordinance
Mr. Ellis presented an amendment to the occupational tax ordinance pertaining to removing the requirement that a business post their license (it must be on the premises), removing the requirement that the occupational tax be paid by a Aprofessional@ before beginning their practice, and making the penalty for non-payment of the tax a civil penalty, not a criminal penalty. After discussion, Councilman Wall made a motion, seconded by Councilman Poteet, to approve this amendment on First Reading. Motion passed without opposition.


Under NEW BUSINESS, the following was discussed:

1. Request for minor subdivision of 3.68 acre tract of land on Old Pine Barren Road
Councilman Poteet presented this request from Mr. Clem Burnsed to subdivide a 3.68 acre tract of land into Lots A & B. After discussion, Councilman Poteet made a motion to approve this minor subdivision, based on Planning & Zoning=s recommendation. Motion was seconded by Councilman Bryan and passed without opposition.

2. Approval of budget adjustment for 1998 for recreation department
Mr. Baxter presented a budget adjustment to help cover the cost of the batting cages, which was discussed at the previous meeting, increasing account #9900 (park - capital outlay) by $4819, decreasing account #9752 (supplies - park) by $2000, decreasing account #4900 (administration - capital outlay) by $2242, decreasing account #6800 (fire department - capital outlay) by $227, decreasing account #9900 (park improvements #1) by $350. Councilman Seay made a motion, seconded by Councilman Poteet, to approve this budget adjustment. Motion passed without opposition.

3. Approval of budget adjustments for 1997
Councilman Bryan presented budget adjustments prepared by the City=s auditor, to adjust the 1997 general fund and the 1997 water & sewer fund to cover expenditure overruns. After discussion, Councilman Wall made a motion to approve these budget adjustments for 1997. Motion was seconded by Councilman Bryan and passed without opposition.

4. Pooler Crossroads Chamber of Commerce: (1) resolution regarding excess 1997
funds and (2) proposed 1998 budget
Mr. Al DeFilippis presented Council with a resolution regarding excess hotel/motel tax funds from 1997, the appointment of a City official to the Chamber=s Board of Directors, and entering into a contract for 1998. Mayor Carter asked that the Chamber meet with the Finance Committee to go over these matters.

At this time, Councilman Poteet made a motion to add Item #5 to the agenda. Motion was seconded by Councilman Bryan and passed without opposition.

5. Approval of preliminary construction plans for Garden Acres Subdivision, Phase X
Mr. Donny Tuten presented Council with a letter requesting approval of the preliminary construction plans for Garden Acres Subdivision, Phase X, accepting full responsibility if EPD approval is not received. Mr. Terry Coleman of EMC Engineering, stated that all items have been addressed and the City=s engineer has made verbal comments to him. After discussion, Councilman Bryan made a motion, seconded by Councilman DeFilippis, to approve the preliminary construction plans. Motion passed without opposition.

There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 6:54 p.m. Motion was seconded by Councilman Wall and passed without opposition.

April 6, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
April 6, 1998


The regular meeting of the Pooler City Council was held on April 6, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment, and after discussion, made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Chief Chan reported that he has scheduled a meeting of the police chiefs on May 7th, inviting the Mayor and Council to attend. Councilman Wall reported on the community service program. Councilman DeFilippis commended the police department on the fine job they were doing.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that baseball and softball practice has begun; the Pooler Rama will be held on the 11th and the CAA Rama on the 18th; a men=s softball tournament will be held during the weekend of the 17th, 18th and 19th; the new playground equipment would be installed soon. He then gave a report on the progress at the Recreation Department over the past 15 months.


BUILDING/ZONING
Councilman Poteet stated that Planning & Zoning Chairman Robert Drewry has brought to his attention a potential problem at the intersection of S. Rogers Street/Pine Barren/Quacco Road with the opening of the new middle school. He stated that S. Rogers Street would be heavily traveled by school buses and may need to be widened. Chief Chan stated that a crossing guard would be placed at this intersection and that he would meet with the transportation department regarding the buses. Mayor Carter instructed Mr. Baxter to look into this matter.

Mayor Carter presented the Honorary Councilmember for April, Mrs. Sherry Goodwin.

Under OLD BUSINESS, the following was discussed:

1. Second Reading on amendment to occupational tax ordinance
Mr. Ellis presented this amendment to the occupational tax ordinance. After discussion, Councilman Wall made a motion, seconded by Councilman Poteet, to approve this amendment to the occupational tax ordinance on Second Reading. Motion passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Appointment of Rick Gnann, Municipal Court Judge pro tem
Councilman Wall made a motion to appoint Rick Gnann as Judge pro tem for the municipal court. Motion was seconded by Councilman DeFilippis and passed without opposition. Municipal Court Judge Louisa Abbot swore Mr. Gnann in.

2. Request for zoning map amendment of 3.92 acre tract at northeast corner of
S. .Rogers Street & Pine Barren Road
A public hearing was held prior wherein no opposition was presented. Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve this zoning map amendment from C-1 (light commercial) to R-1A (single-family residential). Motion was seconded by Councilman Bryan and passed without opposition.

3. Adoption of zoning map
A public hearing was held prior. Mayor Carter stated that this item was for discussion only. Ms. Rebecca Benton stated that her property, N. Newton Street and Benton Drive, were shown on the map even though they had not been dedicated as City streets. Ms. Benton also stated that R-1A is not a usable zone for her property. Mr. Rick White questioned the areas that were marked as Aundeveloped district@, stating that it was not a zoning district as recognized by Chatham County. He further stated that he was unaware of any rezonings by map and that the last comprehensive rezoning by the City was done in 1986.

4. Approval of sketch plan review for Morgan Lake Subdivision
Councilman Poteet presented this sketch plan as submitted by the owner, Mr. Robert Baker for a subdivision on the Jimmy DeLoach Parkway. After discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve this sketch plan, contingent upon this subdivision being in compliance with the revisions of the subdivision ordinance and access to the lagoons being provided. Motion was seconded by Councilman Wall and passed without opposition.

5. Acceptance of improvements/release on bond for Garden Acres Subdivision,
Phase IX
Councilman Poteet presented this request to accept the improvements and release the bond for Garden Acres Subdivision, Phase IX, and after discussion, made a motion to approve. Motion was seconded by Councilman Wall and passed without opposition.

6. Award bid for cleaning of Benton Canal
Mr. Baxter presented two (2) bids for the cleaning of Benton Canal, stating that the money would come out of the Special Purpose Local Option Sales Tax. After discussion, Councilman Poteet made a motion to award the bid to the low bidder, Sandhill ALS Construction , Inc. in the amount of $23,300.00. Motion was seconded by Councilman Wall and passed without opposition.

7. Approval of surplus property list
Mr. Baxter presented a surplus property list, stating that a public auction would be held at a later date. Councilman Wall made a motion, seconded by Councilman Brewton, to approve the surplus property list. Motion passed without opposition.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:40p.m. Motion was seconded by Councilman Brewton and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on Monday, April 6, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of this hearing was to discuss:

1) A requested zoning map amendment of 3.92 acre tract at northeast corner of S. Rogers Street & Pine Barren Road - Michael Jones has requested his property be rezoned from C-1 (light commercial) to R-1A (single family residential) to allow him to build a residential subdivision. Councilman Wall stated that this property was rezoned last year from R-1A to C-1, and this would bring it back to its original zoning.


2) Adoption of zoning map - Councilman Poteet presented the zoning map as prepared by the City=s engineer. Mr. Rick White questioned the areas marked UD (undeveloped district), stating that UD is not a zoning district. Ms. Rebecca Benton stated that N. Newton Street and Benton Drive were on the map, but were not dedicated to the City.


There being no further business to discuss, the hearing was adjourned at approximately 5:55 p.m.

April 20, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
April 20, 1998

The regular meeting of the Pooler City Council was held on April 20, 1998. Mayor Buddy Carter called the meeting to order at 6:52 p.m. (delayed due to the public hearing held prior). Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall and seconded by Councilman Poteet, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and after discussion made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. Captain Burke reported that he received information on the number of students that will be attending the new middle school, but had not received any information on busses.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance. Mr. Baxter stated that the sidewalk designs should be complete by May 1st and go out for bids on June 1st.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that baseball and softball games have begun.

BUILDING/ZONING
Councilman Poteet had no report at this time.

Mayor Carter presented a certificate to the Honorary Councilmember for April, Sherry Goodwin, thanking her for her service this month.

Mayor Carter welcomed Planning & Zoning members, Fleta Pepper and Holly Young; and Mr. Dave Rutherford of the Coastal Georgia Regional Development Center to the meeting.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Request for minor subdivision on Old Louisville Road
A public hearing was held prior wherein no opposition was presented. Councilman Poteet presented this request from Mrs. Sandra Sowell to subdivide
a three (3) acre tract into two (2) lots. After discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve this minor subdivision. Motion was seconded by Councilman Wall and passed without opposition.

2. Request for recombination of lots at corner of E. Hwy 80 & Skinner Avenue
Councilman Poteet presented this request from Mr. Marvin Strickland to combine these two (2)lots into one (1). After discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve this recombination of lots. Motion was seconded by Councilman Wall and passed with Councilman Bryan abstaining.

3. Approval of agreement with Pooler Crossroads Chamber of Commerce, Inc.
Mr. Baxter presented this agreement for hotel/motel taxes to be used by the Pooler Crossroads Chamber of Commerce, Inc. for the following purposes: $10,000 Office (rent, telephone, fax); $15,000 Festival; $3000 Advertising; $2000 Coffee Breaks; $8500 Payment for I-95 Lights; $10,800 Billboards; $700 Miscellaneous, totaling $50,000. After discussion, Councilman Bryan made a motion, seconded by Councilman Wall, to approve this agreement. Motion passed without opposition.

4. Approval of agreement with Mighty Eighth Air Force Heritage Museum
Mr. Baxter presented this agreement for hotel/motel taxes to be used by the Mighty Eighth Air Force Heritage Museum for the following purposes: $20,000 Museum=s Outdoor Advertising and Marketing Program; $1500 to pay Doug Bean for the unpaid balance due on the museum sign at the intersection of Bourne Avenue and Hwy 80, totaling $21,500. After discussion, Councilman Bryan made a motion to approve this agreement. Motion was seconded by Councilman Wall and passed without opposition.

5. Approval of budget adjustment for 1998
Mr. Baxter presented a budget adjustment, decreasing account #7750 (water reserve account) by $12,150; decreasing account #7801 (water contingency) by $425;; increasing account #7800 (water capital outlay) by $12,575. This adjustment is due to a vendor=s error for water tower maintenance, where the vendor did not bill the City for three (3) quarters in 1997; thus the 1998 budget was under-budgeted. After discussion, Councilman Bryan made a motion, seconded by Councilman Wall, to approve this budget adjustment. Motion passed without opposition.

6. First Reading on amendment to subdivision ordinance
A public hearing was held prior wherein several comments were brought forth by citizens regarding the reduction of lot sizes. Mayor Carter stated that further clarification of this amendment was needed. Councilman Poteet made a motion to table this item to allow Planning & Zoning to make changes, to include minimum lot sizes of 10,500 square feet and with the open space requirements to be determined at their next meeting. Motion was seconded by Councilman Wall and passed without opposition.

Councilman Poteet made a motion to adjourn to Executive Session at approximately 7:32 p.m. to discuss personnel matters. Motion was seconded by Councilman DeFilippis and passed without opposition.

Mayor Carter called the meeting back to order at 8:45 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 8:46 p.m. Motion was seconded by Councilman Brewton and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on Monday, April 20, 1998. Mayor Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of this hearing was to discuss:

1) A requested minor subdivision on Old Louisville Road - Mrs. Sandra Sowell has petitioned the Mayor & Council to subdivide a three (3) acre tract into two (2) lots. The Sowells plan to build a home on Lot 3-B. Councilman Poteet stated that all items that Planning & Zoning wanted addressed have been completed.

2) An amendment to the subdivision ordinance - Councilman Poteet presented an amendment to the subdivision ordinance as prepared by members of the Planning & Zoning Board and Mr. David Rutherford of the Coastal Georgia Regional Development Center. Mr. Robert Drewry, Chairman of Planning & Zoning, addressed the Council with the changes that had been made. These changes include: (1) requiring developers to submit a sketch plan, (2) requiring major subdivisions to be developed with an open space plan; and (3) requiring the open space to be maintained by either a homeowner=s association or through a contract with the City. Mr. Drewry stated that 13 items were addressed, with significant changes made. He stated that the Board would like to see a variety of lots being developed, with no more Acookie cutter@ lots. Councilman Brewton stated that he would like the small lot sizes deleted and that 10% of open space was too much. Councilman Bryan stated that the minimum lot size needs to remain at 10,500 square feet. Councilman Poteet stated that several alternatives were considered with smaller lots and that the Board=s intent was to put open space in major subdivisions. Several residents addressed Council with their concern over the small lot sizes (i.e., 8000 and 9000 square feet). They felt that smaller lot sizes would not bring quality homes or quality people to Pooler, but they felt that major subdivisions should have areas for children to play. Mr. Fred Williams, developer, addressed Council with his concern that these new regulations will cost developers more money and will send them away from Pooler. Ms. Rebecca Benton presented Council with clarifications she felt needed to be made to the subdivision ordinance.

There being no further business to discuss, the hearing was adjourned at approximately 6:47 p.m.

May 4, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
May 4, 1998


The regular meeting of the Pooler City Council was held on May 4, 1998. Mayor
Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Seay, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and after discussion made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. He presented a letter commending the Police Department and Officer Schmitt.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that baseball and softball season is in full swing.

BUILDING/ZONING
Councilman Poteet reported that Planning & Zoning has completed the revisions to the subdivision ordinance to be brought before Council at their next meeting.

Mayor Carter presented the Honorary Councilmember for May, Holly Young.

Mayor Carter welcomed former mayor, Jack Shearouse to the meeting.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Approval of site plan for Strickland Funeral Home on W. Hwy 80
Councilman Poteet presented this request from Mr. Tommy Strickland for site plan approval of a funeral home at W. Hwy 80 & Brighton Woods Drive, stating that it comes from Planning & Zoning with a recommendation for approval and with a staff recommendation. Councilman Poteet made a motion, seconded by Councilman Wall, to approve this site plan, contingent upon a 10' greenspace buffer being added to the plan. Discussion followed, wherein Mr. Rick White addressed the Council with his concern that normal procedures were being disregarded for this issue and that consideration was given to one individual=s needs and not to other people in the city. He read aloud certain ordinances pertaining to usages in residential zoning, stating that there should be a 20' buffer zone along the commercial area, where it is near or abuts directly upon a residentially zoned district. Mr. Ellis stated that the property for which a conditional use (funeral home) is being applied for does not abut Mr. White=s property and that there is commercial property between them. Further, that the ordinance that requires a 20' buffer does not apply. Mr. White questioned whether the five (5) foot strip adjacent to this property and owned by the developer, Mr. Carey Shore, had been deeded to Mr. Strickland. He stated that allowing this development would open Brighton Woods Drive up to commercial traffic to benefit only one (1) person. Mr. Ellis stated that ownership of this strip was not relevant to the matter at hand and that the portion of Brighton Woods Drive adjacent to this property is zoned commercial. Mr. John Kern, Engineer, presented Mr. Ellis with an agreement from Mr. Shore allowing Mr. Strickland ingress and egress of this five (5) foot strip. Mayor Carter then called for the vote. Motion passed with Councilman Bryan abstaining due to a conflict of interest. (Councilman Bryan did not remove himself from his Council seat until after the motion was made and seconded, and returned after the vote was taken.) (Councilman Bryan did not make any comment during the discussion.)

2. Approval of preliminary plan for Towne Lake Subdivision/Godley Station
Councilman Poteet presented this request for preliminary plan approval, making a motion to approve, contingent upon a letter being received from the owner of the property (Branigar Organization) stating that the plan will provide for access easements to the outfall ditches, not going between homesites. Motion was seconded by Councilman Bryan and passed without opposition.

3. Approval of proposal from Hussey, Gay, Bell & DeYoung for staking right-of-way of
Collins Street
Mr. Baxter presented a proposal from HGB&D to survey and stake the right-of-way of Collins Street in order to meet the requirements from D.O.T. to have the railroad deed this property to the City. Councilman Wall made a motion, seconded by Councilman Poteet, to approve this proposal. Motion passed without opposition.

4. Approval of cost for installation of a pad mounted transformer for lift station at the
Mighty Eighth Air Force Museum
Mr. Baxter asked that this item be removed from the agenda, stating that this matter has been resolved, with no cost to the City. This request was honored.

5. Request for funds to convert computer programs for Year 2000 compliance
Mr. Baxter presented a request from Ms. Linda Smith, Finance Officer, to convert the computer programs so that they will be in compliance for the year 2000. After discussion, Councilman Poteet made a motion to approve the funds, not to exceed $5000. Motion was seconded by Councilman Wall and passed without opposition.

6. Request to reduce cash bond by 50% for Brickyard Subdivision
Councilman Poteet presented a request from Georgia/Carolina Land to reduce their cash bond for the Brickyard Subdivision by 50%. He stated that an inspection was done, wherein it was determined that more than 50% of the infrastructure has been completed. Councilman Poteet made a motion, seconded by Councilman DeFilippis, to approve reducing the bond by 50%. Motion passed without opposition.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:47 p.m. Motion was seconded by Councilman Poteet and passed without opposition.

May 18, 1998


CITY OF POOLER
CITY COUNCIL MINUTES
May 18, 1998


The regular meeting of the Pooler City Council was held on May 18, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis. Councilman Sonny DeFilippis was absent.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Bryan.

The minutes of the previous meeting were approved, with changes made regarding Councilman Bryan not commenting during discussion on Item #1 under New Business, upon a motion by Councilman Poteet and seconded by Councilman Seay, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Chief Chan reported on the recent off-duty work at the Mighty Eighth Air Force Museum; that the department is up to full staff now; and that a training session for the district police chiefs was held last week. Patrick Hauger, volunteer fireman, reported that two (2) firemen have recently attended an anti-terrorist class. Councilman Wall reported that there was no community service assigned at the last court.

STREETS/DRAINAGE
Councilman DeFilippis was absent.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that 48 baseball and softball games have been played in the last two (2) weeks; that cheerleading tryouts for West Chatham Middle School were held at the park; and the tumbling recital is scheduled for May 26th.

BUILDING/ZONING
Councilman Poteet had no report at this time.

Mayor Carter presented a certificate to the Honorary Councilmember for May, Mrs. Holly Young, thanking her for her service this month.

Under OLD BUSINESS, the following was discussed:

1. First Reading on amendment to subdivision ordinance
A public hearing was held prior. Councilman Poteet presented this amendment to the subdivision ordinance, and after discussion, made a motion to approve on First Reading. Motion was seconded by Councilman Wall and passed with Councilman Brewton opposing.

Under NEW BUSINESS, the following was discussed:

1. Request to waive building permit/inspection fees for new elementary school
Mr. Baxter presented this request from the Savannah-Chatham County Board of Education to have the building permit and inspection fees waived for the construction of the new elementary school, stating that it has been customary for the City to waive these fees for churches and schools. He stated that this would not include the plumbing inspection fees, due to the fact that the City contracts this service. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this request. Motion passed without opposition.

2. Adoption of Solid Waste Management Plan Short Term Work Program
A public hearing was held prior, wherein Mr. Clyde Wester of the Metropolitan Planning Commission was present. Councilman Wall made a motion to approve the Solid Waste Management Plan Short Term Work Program for the City of Pooler. Motion was seconded by Councilman Bryan and passed without opposition.

3. First Reading on zoning text amendment
A public hearing was held prior, wherein Councilman Poteet presented an amendment to the zoning ordinance pertaining to deleting AUD@ (undeveloped district); adding a definition to PUD (Planned Unit Development); deleting Aeaves@ from the definition of setbacks; changing the application requirements for a conditional use permit; and changing the requirements for site plan approval. Councilman Wall made a motion, seconded by Councilman Poteet, to approve this zoning text amendment on First Reading. Motion passed with Councilman Brewton opposing.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:15 p.m. Motion was seconded by Councilman Poteet and passed without opposition.

Public Hearing

Public hearings were held prior to the regular City Council meeting on Monday, May 18, 1998. Mayor Buddy Carter called the first hearing to order at 5:30 p.m. Present were Councilman Jack Brewton, Robert Bryan, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of the 5:30 hearing was to discuss:

1) An amendment to the subdivision ordinance - Councilman Poteet presented an amendment to the subdivision ordinance. (This item was tabled from two (2) meetings ago, wherein the Council asked that the minimum lot sizes be changed back to 10,500 square feet.) Ms. Rebecca Benton, resident, addressed Council with her concern that the City should pay attention to what goes on the lots, not the size of the lots. She further stated that a Amajor thoroughfare plan@ needed to be attached to subdivision plans. Councilman Brewton stated that the requirement of 10% open space was too much. Mr. Fred Williams questioned whether or not the City=s engineer has reviewed the amendments submitted by the Water & Sewer Superintendent, Mr. Jeff Thornburg. Mr. Thornburg stated that his recommendations were added to this ordinance.

2) A zoning text amendment - Councilman Poteet presented an amendment to the zoning ordinance pertaining to deleting AUD@ (undeveloped district); adding a definition to PUD (Planned Unit Development); deleting Aeaves@ from the definition of setbacks; changing the application requirements for a conditional use permit; and changing the requirements for site plan approval.

The purpose of the 5:45 hearing was to discuss:

Solid Waste Management Plan Short Term Work Program - Mr. Clyde Wester of the Metropolitan Planning Commission was present. He presented Council with the City of Pooler=s Short Term Work Program, outlining the five (5) year update and progress report, including the status of activities carried forward to the new five (5) year program for solid waste reduction. He stated that upon Council=s approval, this report will be forwarded to the Coastal Georgia Regional Development Center and then on to the Department of Community Affairs for their approval.

There being no further business to discuss, the hearings were adjourned at approximately 5:55 p.m.

June 1, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
June 1, 1998


The regular meeting of the Pooler City Council was held on June 1, 1998. Mayor Buddy Carter called the meeting to order at 6:30 p.m. (delayed due to the public hearings held prior). Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed, with changes noted, upon a motion by Councilman Poteet and seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program.

STREETS/SANITATION
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that the regular baseball/softball season will be over by June 4th and that a youth tournament is scheduled for June 4th through 6th, with 34 teams signed up playing 80 games in three (3) days.

BUILDING/ZONING
Councilman Poteet had no report at this time.

Under OLD BUSINESS, the following was discussed:

1. Second Reading on amendment to subdivision ordinance
Councilman Poteet stated that the Council has presented questions regarding this amendment to the subdivision ordinance, making a motion to table this item until the first meeting in July, to allow time to go over the ordinance more thoroughly. Motion was seconded by Councilman Bryan and passed with Councilman Wall opposing.

2. Second Reading on zoning text amendment
Councilman Poteet presented this amendment to the zoning text pertaining to deleting AUD@ (Undeveloped District); adding a definition to PUD (Planned Unit Development); deleting Aeaves@ from the definition of setbacks; changing the application requirements for a conditional use permit; and changing the requirements for site plan approval. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this amendment on Second Reading. Motion passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Request for zoning map amendment at 305 W. Collins Street
A public hearing was held prior wherein no opposition was presented. Councilman Poteet presented this request from Ms. Judy Davis and Ms. Diane White, owners, to rezone this property from R-1A (single family residential) to C-P
(Commercial-Professional) to allow a florist/gift shop to locate there. Councilman Poteet made a motion to approve this zoning map amendment for the lot fronting on Collins Street to a depth of 210' only, contingent upon the property owners agreeing that once the building is converted to commercial use, it cannot revert back to a residence (original or less restrictive use) Art. VII (F). Motion was seconded by Councilman Bryan and passed without opposition.

2. Request for Aconditional use@ at 916 Brighton Way
A public hearing was held prior wherein no opposition was presented. Councilman Poteet presented this request from Jason & Dana Reddick to allow them to operate a family home daycare, keeping four (4) to six (6) children at their residence.
After discussion, Councilman Poteet made a motion, seconded by Councilman Bryan, to approve the conditional use at 916 Brighton Way, contingent upon the owners obtaining a fence permit and receiving a certificate of registration from the Georgia Department of Human Resources. Motion passed without opposition.


3. Request for Aconditional use@ at 901 W. Hwy 80
At this time, Councilman Bryan removed himself from his Council seat. A public hearing was held prior, wherein several residents addressed the Council with their concerns over traffic safety, drainage, depreciation of property value, buffer needed and the width of the road right-of-way. Councilman Poteet presented this request from Mr. Tommy Strickland to construct a funeral home at 901 W. Hwy 80. He stated that the items requested by Planning & Zoning have been addressed. After further discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve the conditional use at 901 W. Hwy 80, contingent upon the plat showing the correct right-of-way, and the City installing ANo Parking@ and ANo Thru Traffic@ signs on Brighton Woods Drive. Motion was seconded by Councilman Seay. Discussion followed, wherein Mr. Ellis and Mrs. Jackie Carver, Zoning Administrator, presented the Council with information from the recorded plat for Brighton Woods Subdivision. Mr. Ellis stated that the plat showed a 55' right-of-way (60' is required for a collector street) on Brighton Woods Drive from Hwy 80 to the abandoned railroad bed, therefore the developer, Mr. Carey Shore, needed to deed the 5' strip adjacent to this property to the City of Pooler, thus making a 60' right-of-way. Mr. Ellis also stated that he believed this portion of Brighton Woods Drive is a commercially zoned street. He urged the Council to review the criteria for conditional uses. Mr. Rick White questioned the zoning of the street and asked the Council to investigate the criteria for conditional uses and make their recommendations in writing for public record. Mayor Carter then read aloud the criteria, asking the Council for their comments; he then called for the vote. Motion passed without opposition. Councilman Bryan then returned to his Council seat.

4. Request for minor subdivision/recombination of 2.26 acre and .07 acre tracts on Estates Way
Councilman Poteet presented this request from Mr. Donny Tuten to subdivide the .07 acre tract, owned by David and Anita Stanford, adding it to his 2.26 acre tract on Estates Way. The purpose of this is to allow access to the property so a home can be constructed on it. After discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve this minor subdivision/recombination. Motion was seconded by Councilman Wall and passed without opposition.

5. Approval of site plan for West Chatham Elementary School
Councilman Poteet presented the site plan for the new elementary school.
Councilman Wall questioned whether the plan allowed for trees to be left on the site. Mr. Steve Wohfeil of Hussey, Gay, Bell & DeYoung Engineering, stated that the School Board has determined that a few pecan trees will be left, but that further decisions have not yet been made. Ms. Rebecca Benton, resident, addressed Council with her concern over the pecan trees being left on the property, stating that they are a nuisance. Mr. Baxter stated that an independent engineering firm has reviewed the site plan. Councilman Poteet made a motion to approve the site plan for the new West Chatham Elementary School, pending greenspace compliance. Motion was seconded by Councilman Bryan and passed without opposition.

6. Approval of preliminary construction for Ashwood Subdivision, Phase I
Councilman Poteet presented the preliminary construction plan for Ashwood Subdivision, Phase I. Councilman Wall questioned whether the plan showed any Apocket@ parks (recreational areas). Mr. Chuck Perry of EMC Engineering, stated that there weren=t any in Phase I, but that he would check with the developers on future phases of the subdivision. After discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve the preliminary construction for Ashwood Subdivision, Phase I. Motion was seconded by Councilman DeFilippis and passed without opposition.

7. Approval of construction plan for Godley Station Access Road
Councilman Poteet presented the construction plan for Godley Station Access Road, stating that this road is needed to connect traffic between the Pooler Parkway and Towne Lake Subdivision. This plan includes curb and gutter, as requested by the street and drainage superintendent. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this construction plan. Motion passed without opposition.

8. Approve purchase of grass cutting equipment/salaries
Councilman DeFilippis presented a request from Mr. Shawn McNelly, Street & Drainage Superintendent, for the purchase of grass cutting equipment including an Exmark Laser Z front deck mower, utility trailer, edger and hedge clippers; a John Deere 5410 tractor and 3615 bush hog; and salaries for two (2) laborers to operate this equipment, totaling $67,64.00. After discussion regarding whether this equipment could be leased, Councilman DeFilippis made a motion to approve the purchase of the equipment and salaries, excluding the John Deere 5410 tractor and 3615 bush hog, which will be checked into for leasing. Motion was seconded by Councilman Poteet and passed without opposition.

9. Approval of intergovernmental agreement regarding process for resolving land
use classification disputes for areas to be annexed into a municipality
Mr. Baxter presented this agreement from the Metropolitan Planning Commission regarding a process for resolving land use classification disputes for areas to be annexed into a municipality. He stated that the State has mandated that this process be adopted by July 1, 1998. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this intergovernmental agreement. Motion passed without opposition.

10. Request to release bond for Cross Creek Subdivision, Phase 1B
Councilman Poteet presented this request for release of the maintenance bond and for the City to accept the improvements for Cross Creek Subdivision, Phase 1B. He stated that the final inspection has been done. After discussion, Councilman
Poteet made a motion to approve the release of the bond. Motion was seconded by Councilman Wall and passed without opposition.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 8:00 p.m. Motion was seconded by Councilman Poteet and passed without opposition.

Public Hearing

Two (2) public hearings were held on Monday, June 1, 1998, prior to the regular City Council meeting. Mayor Buddy Carter called the first hearing to order at 5:30 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of the 5:30 public hearing was to discuss:

(1) A requested zoning map amendment at 305 W. Collins Street - Ms. Judy Davis and Ms. Diane White, owners, have requested this property be rezoned from R-1A (single family residential) to C-P (Commercial-Professional) to allow a florist/gift shop to locate there.

(2) A requested Aconditional use@ at 916 Brighton Way - Jason & Dana Reddick, owners, have requested this conditional use to allow them to operate a family home daycare at their residence. Mrs. Reddick wishes to keep four (4) to six (6) children.

There being no further business to discuss, the public hearing was adjourned at approximately 5:40 p.m.

Mayor Carter called the next public hearing to order at 5:45 p.m. All Councilmen were present, with the exception of Councilman Bryan, who stepped down from his Council seat, due to a conflict of interest.


A requested Aconditional use@ at 901 W. Hwy 80 - Mr. Tommy Strickland has requested a Aconditional use@ to construct a funeral home on this property. Mr. John Kern, engineer, was present at the meeting. He stated that, at Planning & Zoning=s request, he has spoken with the Department of Transportation regarding changing the entrance to Highway 80, which they determined that the entrance and exit should remain as is. He further stated that the Planning & Zoning Board had mentioned that a fence be placed on the property, which he feels is not needed at the type of facility that is proposed, due to the fact that the owner plans to landscape the area quite extensively. Mayor Carter read aloud the names of the individuals that have submitted campaign disclosure forms. Mr. Rick White, resident of 91 Brighton Woods Drive, addressed the Council with his concern that the right-of-way on the portion of Brighton Woods Drive adjacent to this area is not 60' wide, therefore it will not allow for commercial traffic. He presented Council with information regarding the rezoning of his property to single family residential, as well as information from the rezoning of this area in 1985, which showed the street as being zoned residential. Mr. White further addressed the Council with his concern that the proper buffer zone requirements were not being met for the subject property, that this request adversely affects the adjacent properties, that there will be a negative impact on traffic and that it interrupts the livability in the area. He presented a petition in opposition, signed by over 2 of the residents in Brighton Woods Subdivision. He asked the Council to use the same guidelines for this matter as they would for any other. Mr. Tom Garner, resident of 93 Brighton Woods Drive, addressed the Council, stating that his residential property was already de-valuated because of where it is located, near a commercial area. He further stated that the road did not lose its commercial zoning and that anything that is allowed in C-1 (i.e., convenience stores, mechanic shops, etc.) could be built there and the residents should be worried about what can go there instead of having an attractive building such as Mr. Strickland=s funeral home. Mr. Roger Livingston, resident of Brighton Woods, addressed Council with his concern that people would be entering the subdivision that did not belong there. Mr. White addressed the Council again, asking them to consider several options to minimize the impact: increase the curb cut, re-configure the building layout, place a fence or natural buffer around the headstone sales area and for the City to pass a Ano parking@ ordinance for the area on Brighton Woods Drive from Hwy 80 to the abandoned railroad area.

There being no further business to discuss, the hearings were adjourned at approximately 6:22 p.m.

June 15, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
June 15, 1998


The regular meeting of the Pooler City Council was held on June 15, 1998.
Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Jim Poteet and Wayne Seay; City Manager Dennis Baxter and City Attorney Wiley Ellis. Councilmen Sonny DeFilippis and Stevie Wall were absent.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Bryan.

The minutes of the previous meeting were approved upon a motion made by Councilman Poteet, seconded by Councilman Bryan, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall was absent.

STREETS/SANITATION
Councilman DeFilippis was absent.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported on the youth tournament held June 4th through 6th, stating that 35 teams participated, with games played until 11:00 p.m. on Saturday. He further stated that after the rain on Friday night, some of the staff and volunteers worked all night to get the fields ready for play on Saturday. He also stated that another tournament would be held this weekend; that football and cheerleading signups have begun; and that the new playground equipment would be installed soon.

BUILDING/ZONING
Councilman Poteet had no report at this time.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Request from Rape Crisis Center for funding
Mr. Baxter presented this request from the Rape Crisis Center for funding in the amount of $1200.00 for 1998. After discussion, Councilman Bryan made a motion, seconded by Councilman Poteet, to approve this request. Motion passed without opposition.

2. Approval of budget adjustment for 1998
Mr. Baxter presented this budget adjustment which increases account #3891 (other financial source revenue) by $80,000 and increasing account #7818 (capital outlay - Pooler By-Pass expenditure) by $80,000. After discussion, Councilman Bryan made a motion to approve this budget adjustment. Motion was seconded by Councilman Poteet and passed without opposition. Mr. Baxter stated that the purchase of a new tractor and bush hog tabled from the last meeting had been checked on and the street superintendent found that it would be cheaper to buy this machinery as opposed to leasing it. After discussion, Councilman Poteet made a motion, seconded by Councilman Bryan, to approve the purchase of a new tractor and bush hog. Motion passed without opposition.

3. First Reading on amendment to ordinance regarding capital cost recovery fees and
standards for toxic materials going into the sewage system
Councilman Poteet presented this amendment to the ordinance regarding charging capital cost recovery fees to new water and sewer customers in parts of the City annexed after December 15, 1996, and setting standards for toxic materials going into the sewage system. Mr. Baxter stated that the standards meet EPD=s requirements. After discussion, Councilman Poteet made a motion to approve this amendment on First Reading. Motion was seconded by Councilman Bryan and passed without opposition.

Mrs. Julia Wilson, resident of 415 S. Skinner Avenue, addressed Council with her concern over the condition of the property at 420 S. Skinner Avenue, asking the City to proceed with condemning it. Mayor Carter assured Mrs. Wilson that this matter would be looked into.

Ms. Kim Horn addressed Council regarding the status of the sidewalks going to the new school. Mr. Bill Lovett, engineer with Hussey, Gay, Bell & DeYoung, presented Mayor Carter with a schedule and completion date (January 1999) for the sidewalks. Mayor Carter instructed Mr. Baxter to contact the school board in regards to a Ashuttle@ being operated for those children within walking distance to the school until the sidewalks were complete and to request the police department to Abeef up@ patrol on S. Rogers Street when school begins.

There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 6:50 p.m. Motion was seconded by Councilman Seay and passed without opposition.

July 6, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
July 6, 1998

The regular meeting of the Pooler City Council was held on July 6, 1998. Mayor
Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Bryan, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to approve these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program and that the State has agreed to donate generators to the City. He presented a budget adjustment for the police department, decreasing account #5200 (general insurance) by $7000.00 and increasing account #5651 (computers & computer maintenance) by $7000.00 to cover the cost of computer software that is needed for the police department. He then made a motion to approve this budget adjustment. Motion was seconded by Councilman Poteet and passed without opposition.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that the recreation department held a second tournament two (2) weeks and that the GRPA tournaments are starting Tuesday.


BUILDING/ZONING
Councilman Poteet reported that Tim Inglis, Building Inspector, has received his certification as inspector for CABO one & two-family dwellings. He also stated that Planning & Zoning is reviewing the tree ordinance. Councilman Poteet made a motion to add Item #9 under New Business. Motion was seconded by Councilman Wall and passed without opposition.

Mayor Carter welcomed Mrs. Cindy Pinholster, candidate for School Board Representative, 7th District. Mrs. Pinholster addressed Council regarding her candidacy, asking for their support.

Mayor Carter presented a 20-year service pin and a gift of appreciation to Ernest Ponder, an employee with the Street & Drainage Department, thanking him for his dedicated service.

Under OLD BUSINESS, the following was discussed:

1. Second Reading on amendment to subdivision ordinance
Councilman Poteet presented this amendment to the subdivision ordinance, which was tabled at the June 1st meeting, stating that a change has been made to the requirement of open space from 10% to 5% with no wetlands included. Mr. Inglis recommended that a change needed to be made to the ordinance requiring landscape plans being submitted at the time sketch plans are reviewed. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this amendment to the subdivision ordinance on Second Reading with the changes to the open space to 5% with no wetlands included and requiring landscape plans to be submitted at the time sketch plans are reviewed. Motion passed without opposition.

2. Second Reading on amendment to ordinance regarding capital cost recovery fees
and standards for toxic materials going into the sewage system
Mr. Ellis presented a change to the ordinance to include a definition of residential unit. After discussion, Councilman Poteet made a motion to approve
this amendment on Second Reading. Motion was seconded by Councilman Bryan and passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Request for variances at Skinner Avenue & Highway 80
At this time, Councilman Bryan removed himself from his Council seat, due to a conflict of interest. A public hearing was held prior wherein no opposition was present. Marvin Strickland has requested setback variances of 14' from westbound Hwy 80 and 7' from eastbound Hwy 80 for a proposed canopy. After discussion, Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve these variances. Motion was seconded by Councilman Wall and passed without opposition.
Councilman Bryan returned to his Council seat.

2. Chatham County=s proposal for portion of wastewater treatment plant impacted by
Pooler Parkway
Mr. Baxter stated that Chatham County has proposed to pay the City $500,000 to cover the cost of the impact the Pooler Parkway will have on the treatment plant, stating that the City=s engineer, Mr. Bill Lovett, of HGB&D, has recommended that the City accept this offer. After discussion, Councilman Wall made a motion, seconded by Councilman Bryan, to accept Chatham County=s proposal. Motion passed without opposition.

3. Approval of proposal from HGB&D for sewer system study and to update water and
sewer maps
Mr. Baxter presented a proposal from Hussey, Gay, Bell & DeYoung for a sewer system study and to update the water and sewer maps, including the development of a computer model of the existing sanitary sewer gravity system, pump stations and force mains. After discussion, Councilman Wall made a motion to approve this proposal, not to exceed $26,600 without prior approval from the City. Motion was seconded by Councilman Poteet and passed without opposition.

4. Approval of proposal from HGB&D for south Pooler utilities
Mr. Baxter presented a proposal from Hussey, Gay, Bell & DeYoung for engineering services for the water and sewer extension for the Pooler Southside Utility Area. This area includes the proposed developments located near the Pooler Parkway/I-16 to Pine Barren Road/West Chatham Middle School, and the Hall property located south of I-16 and west of I-95 (currently in Chatham County). He stated that the lending companies of the developers have submitted their intentions to issue irrevocable letters of credit and that Mr. Fred Williams has given the City a check to cover the costs for his development. Councilman Wall stated that the Hall property should be annexed before it is surveyed. After discussion, Councilman Poteet made a motion to approve this proposal for design and survey for the areas currently within the city limits only, not to exceed $124,000 for Items 1 & 2 (survey and design). Motion was seconded by Councilman Wall and passed without opposition.

5. Approval of proposal from HGB&D for D.D.R. for wastewater treatment plant
Mr. Baxter presented a proposal from Hussey, Gay, Bell & DeYoung for engineering services for the upgrade of the City=s wastewater treatment plant, which will include preparing a D.D.R. (Design Development Report) and support services. Mr. Lovett, of HGB&D, stated that the cost is much less than anticipated due to the fact that the City=s waste load allocation will not need to be increased. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this proposal for the Design Development Report, not to exceed $19,600, and the Support Services, not to exceed $9000, and the Design, Construction Phase and Operation & Maintenance Manual costs to be determined based on results of the D.D.R. Motion passed without opposition.


6. Mr. Fred Williams= request to appeal Planning & Zoning=s decision regarding a
waiver from the tree ordinance
Mr. Fred Williams addressed Council, requesting an appeal of Planning & Zoning=s decision requiring him to have a tree survey done for 18" and above hardwood trees, and 24" and above pine trees for the following projects: the Villages- Quacco Road, the Timberland Gap Subdivision next to Hunter=s Ridge, the 5-acre tract C-P Tract on Pine Barren and the 5-acre recreation tract adjacent to the C-P tract. He stated that he is meeting the requirement of the tree ordinance by preserving trees within a designated area, equivalent to 10% of the total proposed development. He further stated that the tree ordinance does not clearly identify the requirements. Councilman Wall stated that the intention of the tree ordinance is to require trees to be located all throughout the development, not in one particular area, and that Mr. Williams should be required to submit a tree survey. After discussion, Councilman Bryan made a motion, seconded by Councilman DeFilippis, to approve Mr. Williams= request, exempting him from having a tree survey done for these developments. Motion passed with Councilman Seay and Councilman Wall opposing.

7. Approve extension of contract with Waste Management
Mr. Baxter presented a proposal from Waste Management to extend the City=s current hauling contract, stating that they have asked for a 4% increase, to be effective January 1, 1999. He further stated that Waste Management has not increased their rates since September 1996. After discussion, Councilman DeFilippis made a motion, seconded by Councilman Wall, to approve the extension of the contract with Waste Management for one (1) year. Motion passed without opposition.

8. Approval of update to Comprehensive Short Term Work Program
Mr. Baxter presented an update to the Comprehensive Short Term Work Program. After discussion, Councilman Wall made a motion to approve this update. Motion was seconded by Councilman Bryan and passed without opposition.

9. Discussion concerning access to Hardin Canal at Cross Creek Subdivision
Councilman Poteet stated that Mr. Tim Inglis, Building Inspector, has been contacted by Chatham County=s public works department regarding the fact that they have not been able to access the Hardin Canal at Cross Creek Subdivision for the purposes of cleaning it. He stated that Mr. Inglis has sent a letter to the developer, Mr. Frank Brannen, stating that there would be no permits issued for this development until access is granted to Chatham County by Mr. Brannen. He further stated that the area originally set aside for access has been covered by a driveway which services two (2) residences. Mr. Michael Hussey, of Freeman & Vaughn Engineering addressed Council, stating that Mr. Brannen has agreed to sign a Ahold harmless agreement@ for Chatham County to access the canal through the driveway between Lots 119 and 120. He stated that there is an easement in this area. He further stated that Chatham County has plans for widening the canal, which will include an alternate access to the canal, but that this project will not begin for a few years. After discussion, Councilman Wall made a motion to withhold permits being issued to Cross Creek Subdivision, beginning 14 days from this date, until access is granted by way of an agreement between Mr. Brannen and Chatham County and notification being given to the two (2) property owners whose driveway this access will affect. Motion was seconded by Councilman DeFilippis and passed without opposition.

Mr. Ricky Hearn addressed Council in regards to a letter he has received from Mr. Ellis, instructing him to request a waiver to allow his garage apartment to be used. He stated that he has reviewed the zoning ordinance and feels that garage apartments are allowed in R-1A zoning, which his property is zoned. After discussion, Mayor Carter stated that this item would be put on the next meeting=s agenda.

There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 8:16 p.m. Motion was seconded by Councilman Wall and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on Monday, July 6, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager, Dennis Baxter and City Attorney Wiley Ellis. Councilman Bryan abstained from attending this hearing, due to a conflict of interest.

The purpose of this public hearing was to discuss Mr. Marvin Strickland=s request for variances on the corner of eastbound and westbound Hwy 80 and Skinner Avenue as follows: a 14' maximum variance from westbound Hwy 80 and a 7' maximum variance from eastbound Hwy 80. The variance requests are for a proposed canopy to exceed the building setback lines.

There being no further business to discuss, the hearing was adjourned at approximately 5:52 p.m.

July 20, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
July 20, 1998


The regular meeting of the Pooler City Council was held on July 20, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter. City Attorney Wiley Ellis was absent. Attorney Ben Ellis was present on his behalf. Councilman Jack Brewton was absent.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Seay, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to approve these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported that outdoor lights have been installed at the police station.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance and that the City would be picking storm limbs up on Monday and Tuesday of next week.

WATER/SEWER
Councilman Brewton was absent. Mr. Baxter stated that the Whatley Street lift station was struck by lightning last weekend, causing it to go down. He further stated that a temporary repair had been made.

RECREATION
Councilman Seay reported that Pooler Park hosted the 9 & 10 year old boys= sub-district baseball tournament and the prep boys= district baseball tournament recently; the 9 & 10 year old girls= softball team is going to the State tournament on Friday; football and cheerleading signups are continuing until the end of the month.

BUILDING/ZONING
Councilman Poteet reported that Mr. Dave Rutherford is preparing copies of the subdivision ordinance; that Planning & Zoning will be having a workshop on July 27th to discuss the tree ordinance. He then welcomed Robert Drewry, Chairman of Planning & Zoning to the meeting.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Request for zoning map amendment at 3.40 acre tract adjacent to I-16
A public hearing was held prior wherein no opposition was presented. Mr. Albert Wall, owner, has requested to rezone this 3.40 acre tract from R-A (residential-agricultural) to C-1 (light commercial) to lease for billboards. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this zoning map amendment. Motion was seconded by Councilman Bryan and passed without opposition.

2. Approval of site plan for proposed storage building at 1244 E. Hwy 80
Mr. Larry Young has requested approval to build a storage building at 1244 E. Hwy 80. This property is zoned commercial and the building would be for storage only. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this site plan. Motion was seconded by Councilman Wall and passed without opposition.

3. Request for waiver to use garage apartment at 117 Houston Street
Councilman DeFilippis and Councilman Poteet removed themselves from their Council seats, due to a conflict of interest.
Mr. Ricky Hearn addressed Council, requesting a Aruling@ on the zoning ordinance, not a waiver. Mr. Robert Drewry addressed Council, stating that he couldn=t see where the ordinance did not allow garage apartments in single family residential zones. Mr. Hearn presented information from the City=s ordinance pertaining to accessory use buildings in R-1A (single family residential) zoning, stating the definition of accessory buildings and garage apartments. He further stated that the garage apartment on his property is the secondary dwelling, not the primary, and that his lot size is well within the amount required by the ordinance, and also that there is ample parking space. Councilman Wall stated that if the garage apartment is allowed, it would create a multi-family zoning, therefore, it would have to be rezoned as such. Mr. Hearn stated that in the ordinance a garage apartment may only be permitted on a lot with a single family dwelling. Councilman Wall presented a letter from Mr. Eric Peterson, Certified Planner and project manager of the City=s zoning ordinance update in 1996, which outlines several reasons why garage apartments are not a permitted use in R-1A zoning districts. Councilman Bryan asked Mr. Hearn if he had a proper permit to rent the garage apartment. Mr. Hearn stated that he was asking for one now.
After further discussion, Councilman Wall made a motion to deny the requested ruling to use the garage apartment at 117 Houston Street. Motion was seconded by Councilman Bryan. Further discussion followed, wherein Mrs. Mary Mills, adjacent property owner, asked if the Council had received copies of a signed petition from the neighbors in opposition of this request and questioned if Mr. Hearn intended the garage apartment for anything other than renting it. Mr. Hearn stated that a family member was originally staying there. Mayor Carter then called for the vote; motion passed without opposition.
Councilman DeFilippis and Councilman Poteet returned to their Council seats.

4. Adoption of Short Term Solid Waste Management Work Program
Mr. Baxter stated that the update to this program has been completed and that it is now ready for adoption. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to adopt the Short Term Solid Waste Management Work Program. Motion passed without opposition.

5. Approval of budget adjustment for the sewer department
Mr. Baxter presented a budget adjustment for the sewer department, decreasing account #9800 (capital outlay) by $3000 and increasing account #8671 (lab fees) by $3000, to cover the cost of chemicals needed for testing at the treatment plant. Councilman Poteet made a motion to approve this budget adjustment. Motion was seconded by Councilman Bryan and passed without opposition.

Councilman Seay made a motion to adjourn to Executive Session at approximately 6:36 p.m. to discuss personnel matters. Motion was seconded by Councilman Bryan and passed without opposition.

Mayor Carter called the meeting back to order at 7:28 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:29 p.m. Motion was seconded by Councilman Seay and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on Monday, July 20, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter.

The purpose of this hearing was to discuss a requested zoning map amendment at a 3.40 acre tract of land adjacent to I-16 owned by Mr. Albert Wall. Mr. Wall is requesting to rezone this land from R-A (residential-agricultural) to C-1 (light commercial) to allow him to lease this land for billboards.

There being no further business to discuss, the hearing was adjourned at approximately 5:50 p.m.

August 3, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
August 3, 1998


The regular meeting of the Pooler City Council was held on August 3, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Robert Bryan, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis. Councilmen Jack Brewton and Sonny DeFilippis were absent.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Bryan.
The minutes of the previous meeting were amended upon a motion by Councilman Wall, making changes to Item #3 under New Business. Motion was seconded by Councilman Bryan and passed with Councilman Poteet abstaining. Councilman Wall then made a motion, seconded by Councilman Bryan, to approve the minutes as amended. Motion passed with Councilman Poteet abstaining.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported that a flag pole has been installed at the police station. He also reported on the community service program. He then presented an intergovernmental agreement between Chatham County and the City of Pooler pertaining to emergency management ordinances to cover the City in case of a major disaster (hurricane). He stated that changes needed to be made to this agreement and that it would be brought to Council for approval at a later date.

STREETS/DRAINAGE
Councilman DeFilippis was absent.

WATER/SEWER
Councilman Brewton was absent.

RECREATION
Councilman Seay reported that the 9 & 10 year old girls placed third in the State tournament and that football practice has begun.

BUILDING/ZONING
Councilman Poteet reported that there were nine (9) new residential permits issued last month, with 117 inspections done in July; that the First Baptist Church obtained a demolition permit for the house at 101 Newton St. to allow them to expand their parking lot; that a workshop on the tree ordinance is planned for August 10th; and that a PUD review board meeting is scheduled for August 10th at 4:30.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Request for zoning map amendment at 93 acre tract west of Bourne Ave.
A public hearing was held prior wherein no opposition was presented. Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the zoning map amendment for this 93 acre tract from R-A (residential agricultural) to I-1 (light industrial). Motion was seconded by Councilman Wall and passed without opposition.

2. Approval of final plat for Hunter=s Ridge, Phase 4A
Councilman Poteet presented this request for final plat approval of Hunter=s Ridge, Phase 4A, stating that all items have been addressed. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the final plat for Hunter=s Ridge, Phase 4A. Motion was seconded by Councilman Bryan and passed without opposition.

3. Approval of site plan for Taco Bell
Councilman Poteet presented this request for site plan approval of the Taco Bell restaurant to be located at the northwest corner of Bourne Avenue and Highway 80. He stated that the D.O.T. permit and landscape plan is on file and that the engineer=s comments have been addressed. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the site plan for Taco Bell. Motion was seconded by Councilman Bryan and passed without opposition.

4. Approval of proposal for site planning services for Joe Baker Park
Mayor Carter stated that this item was to be for information only. Councilman Poteet made a motion, seconded by Councilman Wall, to table this item. Motion passed without opposition.

5. Approval of proposal for master planning services for Pooler Recreation Complex
Mayor Carter stated that this item was to be for information only. Councilman Poteet made a motion, seconded by Councilman Wall, to table this item. Motion passed without opposition.

6. Approval of budget adjustments for 1998
Mr. Baxter presented budget adjustments for the general fund as follows: increasing account #4010 (salary administration) and decreasing account #4901 (capital outlay administration) by $15,020; increasing account #5010 (salary police) and decreasing account #5811 (capital outlay police) by $9425; increasing account #7010 (salary street) and decreasing account #7818 (reserve position for street) by $29,000. These budget adjustments were to transfer funds for new positions approved in the budget from funds set aside. Mr. Baxter then presented a budget adjustment for the water and sewer department, increasing account #6644 (Bloomingdale treatment plant reimbursement) and increasing account #9750 (treatment plant - reserve) by $33,670. This budget adjustment is to increase the budget for revenue to come from the City of Bloomingdale to reimburse Pooler for the cost of the upgrade to the treatment plant. Councilman Wall made a motion to approve these budget adjustments. Motion was seconded by Councilman Poteet and passed without opposition.

Councilman Seay made a motion to adjourn to Executive Session at approximately 6:25 p.m. to discuss personnel matters. Motion was seconded by Councilman Poteet and passed without opposition.

Mayor Carter called the meeting back to order at 7:28 p.m. Councilman Seay made a motion, seconded by Councilman Bryan, to approve a 4.5% cost of living increase for all eligible city employees, retroactive July 1, 1998. Motion passed without opposition.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:30 p.m. Motion was seconded by Councilman Seay and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on Monday, August 3, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilman Robert Bryan, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of this hearing was to discuss a requested zoning map amendment at a 93 acre tract west of Bourne Avenue from R-A (residential agricultural) to I-1 (light industrial).

There being no further business to discuss, the hearing was adjourned at approximately 5:49 p.m.

August 17, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
August 17, 1998


The regular meeting of the Pooler City Council was held on August 17, 1998.
Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis. Councilman Jack Brewton was absent.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to approve these bills subject to funds. Motion was seconded by Councilman Poteet and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported that school has begun.

STREETS/SANITATION
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton was absent.

RECREATION
Councilman Seay reported that football and cheerleading practice was going on and that dance and tumbling would begin in a few weeks.

BUILDING/ZONING
Councilman Poteet reported that 14 new home permits have been issued this month; the subdivision ordinance has been distributed; and a workshop on the tree ordinance has been scheduled for August 24th after the Planning & Zoning meeting.


Under OLD BUSINESS, the following was discussed:

1. Approval of proposal for site planning services for Joe Baker Park
Mr. Baxter presented a proposal for site planning services for Joe Baker Park from Wood+Partners Inc., a landscape architectural land planning firm. Mr. Mark Baker and Ms. Kyle Theodore, of Wpi, presented Council with information regarding the types of projects they are currently handling. Mr. Baxter stated that funds are available for this service. After discussion, Councilman Wall made a motion to approve this proposal in the amount of $3850.00, not to exceed $4850.00 (including reimbursable expenses). Motion was seconded by Councilman Poteet and passed without opposition.

2. Approval of proposal for master planning services for Pooler Recreation Complex
Mr. Baxter presented a proposal for master planning services for the proposed recreation complex. Councilman Wall stated that funding for this service was not available at this time, and made a motion to table this item until the funding for more pressing matters (sidewalks) are taken care of. Motion was seconded by Councilman Poteet and passed without opposition.

Mr. Baxter addressed Council, updating them on the status of the sidewalks. He stated that the bids opened on August 6th were much higher than estimated, due to the fact that the project also includes drainage pipes being installed down S. Rogers Street. He further stated that he will be meeting with the Department of Transportation on Thursday to request that the City enter into an agreement with the DOT for one-half (or more) of the cost of this project, and that attempts are being made to obtain the remaining money from the 1% Special Purpose Local Option Sales Tax.

Under NEW BUSINESS, the following was discussed:

1. Approval of minor subdivision of 4 acre tract in the Godley Station
Councilman Poteet presented this request from the Branigar Organization to subdivide a four (4) acre tract out of the Godley Station. He stated that this tract is zoned commercial. After discussion, Councilman Poteet made a motion to approve this minor subdivision, based on Planning & Zoning and staff recommendation. Motion was seconded by Councilman Bryan and passed without opposition.

2. Request for traffic signal at Hwy 80 and Coleman Boulevard
Mr. Baxter presented a permit application from the Department of Transportation for a traffic light to be placed at the intersection of Hwy 80 and Coleman Boulevard. He stated that DOT will pay the installation costs, with the City being responsible for the operation costs. After discussion, Councilman Poteet made a motion, seconded by Councilman Wall, to approve this request. Motion passed without opposition.


3. Approval of site plan for Jameson Inn
Councilman Poteet presented the site plan for the Jameson Inn to be located on Bourne Avenue, stating that all items have been addressed and after discussion, made a motion to approve this site plan, based on Planning & Zoning and staff recommendation. Motion was seconded by Councilman Seay and passed without opposition.

4. Adoption of school zone on Pine Barren Road & S. Rogers Street
Councilman Wall stated that the sections regarding AUniform Rules of the Road@ in the Georgia Code under Title 68A have been changed to Title 40, therefore, an amendment needed to be made to the ordinance to reflect this change. He further stated that under this Title, the City has the authority to alter the speed limit on streets falling within the City=s jurisdiction, which specifically involve the establishment of school zones, which have been properly marked. After discussion, Councilman Wall made a motion to amend the ordinance regarding AUniform Rules of the Road@, adopting the school zone for Pine Barren Road, S. Rogers Street and Quacco Road, contingent upon the City Attorney=s concurrence. Motion was seconded by Councilman Poteet and passed without opposition.

5. Property owners/tenants who have not complied with notice to clean up property
Mr. Baxter stated that all property owners/tenants have complied with the notices and that all properties have been satisfactorily cleaned.

6. Approval of intergovernmental agreement regarding emergency management
ordinance
Councilman Wall presented this agreement between Chatham County and the City of Pooler regarding emergency management ordinances to cover the City in case of a major disaster (e.g. a hurricane). After discussion, Councilman Wall made a motion, seconded by Councilman Poteet, to approve this agreement. Motion passed without opposition.

Councilman Seay made a motion to adjourn to Executive Session at approximately 7:02 p.m. to discuss personnel matters. Motion was seconded by Councilman Poteet and passed without opposition.

Mayor Carter called the meeting back to order at 7:45 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:46 p.m. Motion was seconded by Councilman Bryan and passed without opposition.

September 8, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
September 8, 1998


The regular meeting of the Pooler City Council was held on September 8, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis. Councilman Sonny DeFilippis was absent.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Poteet.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Bryan, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to approve these bills subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program.

STREETS/SANITATION
Councilman DeFilippis was absent. Mr. Baxter stated that the street department has put up the playground equipment at the park. He then presented Council with a list of streets being recommended for overlay under the Local Assistance Road Program (L.A.R.P.). After discussion, Councilman Wall made a motion, seconded by Councilman Poteet, to approve this list. Motion passed without opposition.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that the football rama will be held on Saturday at Hendrix Park and that the recreation committee sponsored a dance on August 21st.

BUILDING/ZONING
Councilman Poteet reported that 17 new home permits were issued last month, with 121 inspections performed and eight (8) certificate of occupancies issued. He stated that Chairman of the Planning & Zoning Board, Robert Drewry, has submitted his resignation.

Mayor Carter presented the Honorary Councilmember for September, Mr. T. C. Strickland.

Mayor Carter presented a plaque to Robert Drewry, outgoing Chairman of the Planning & Zoning Board, thanking him for his service.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Request for variance at 1336 S. Rogers Street
A public hearing was held prior wherein no opposition was presented. Councilman Poteet presented this request from Mr. & Mrs. Herbert Smith for a variance to place a manufactured home on their property. This request is due to a hardship the Smith=s are experiencing, due to the fact that their existing dwelling requires immediate replacement or extensive repairs to maintain a safe home. They plan to demolish the current residence and place the manufactured home in the same general location to utilize the existing water and sewer hookups. Councilman Poteet stated that this is an unusual request for a variance and that the decision to approve may set a precedence that may be regretted at a later date, but he believed under the circumstances presented, this request should be approved. Councilman Poteet then made a motion, based on Planning & Zoning and staff recommendation, to approve this variance for a time period not to exceed the owners= lifetime or them residing in the home, with the manufactured home to be moved within 90 days from this time.

2. Approval of site plan for proposed convenience store/gas pumps at corner of
Skinner Ave. & Hwy 80
Councilman Bryan removed himself from his Council seat, due to a conflict of interest. Councilman Poteet presented this site plan for Strickland Oil Company to construct a convenience store with gas pumps. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this site plan, contingent upon Mr. Strickland obtaining D.O.T. approval for the driveway permits. Motion was seconded by Councilman Wall and passed with Councilman Bryan abstaining. Councilman Bryan returned to his seat.

3. Mr. Ron Stephens regarding quit claim deed for Sheftall Road
Mr. Baxter asked, at Mr. Stephens= request, that this item be removed from the agenda. He stated that he instructed Mr. Stephens to contact him when he was ready to be placed back on the agenda.

4. Mr. Bill Lovett regarding proposal for upgrade to lift station at Mighty Eighty Air
Force Heritage Museum
Mr. Lovett presented Council with an engineering proposal for the East Pooler Water and Sewer Master Plan. He stated that this study would include the area east of I-95 and the areas associated with Gulfstream (located behind the Country Hearth Inn) and Garden Acres lift stations, which are in need of upgrading. After discussion, Councilman Poteet made a motion to approve this proposal not to exceed $6300 without prior approval by the City. Motion was seconded by Councilman Wall and passed without opposition.

5. Approval of resolution regarding GEFA loan
Mr. Baxter presented this resolution which would authorize and direct him to execute on behalf of the City of Pooler any documents pertaining to a Georgia Environmental Facilities Authority loan for the construction of water and sewer extensions to serve the Pine Barren/Quacco Road/I-16 area. After discussion, Councilman Wall made a motion, seconded by Councilman Poteet, to approve this resolution. Motion passed without opposition.

6. Approval of name change for Bourne Avenue
Councilman Bryan made a motion to table this item in order to allow time to look into this matter. Motion was seconded by Councilman Brewton and passed without opposition. Mayor Carter instructed Mr. Baxter to schedule a public hearing before the next meeting to discuss this matter.

7. Discussion concerning irrigation system at City Hall
Councilman Wall made a motion to table this item, due to Councilman DeFilippis= absence. Motion was seconded by Councilman Poteet and passed without opposition.

8. Appointment of new Planning & Zoning member
Councilman Poteet stated that a vacancy on the Planning & Zoning Board needed to be filled, therefore, he made a motion to appoint Ms. Debbie Ryan to the Board. Motion was seconded by Councilman Bryan and passed without opposition.

9. Request to release bond/accept improvements for Brickyard Subdivision
Councilman Poteet presented this request from Georgia/Carolina Land Company, Inc. for a 50% reduction of their remaining cash bond. He stated that a six-month inspection was held and that all corrections have been made. After discussion, Councilman Poteet made a motion, based on staff recommendation, to approve the release of 50% of the remaining bond. Motion was seconded by Councilman Wall and passed without opposition.

10. Request to reduce bond by 50% for Blakewood Ryals= Shearouse Tract
Subdivision
Councilman Poteet presented this request from Mr. Blakewood Ryals to reduce his cash bond by 50%. He stated that an inspection was held and that Mr. Ryals was informed of the remaining work to be completed before a final inspection can be done. After discussion, Councilman Poteet made a motion, based on staff recommendation, to approve the release of 50% of the cash bond. Motion was seconded by Councilman Wall and passed without opposition.

Councilman Poteet made a motion to adjourn to Executive Session at approximately 6:55 p.m. to discuss personnel matters. Motion was seconded by Councilman Brewton and passed without opposition.

Mayor Carter called the meeting back to order at 7:45 p.m. Councilman Bryan made a motion, seconded by Councilman Wall, to approve a salary increase for Mr. Tim Inglis, Building Inspector, and Mr. John Winn, Wastewater Treatment Plant Operator. Motion passed without opposition.

There being no further business to discuss, Councilman Bryan made a motion to adjourn at approximately 7:46 p.m. Motion was seconded by Councilman Seay and passed without opposition.


Public Hearing

A public hearing was held prior to the regular City Council meeting on Tuesday, September 8, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter.

The purpose of this hearing was to discuss a requested variance at 1336 S. Rogers Street. Mr. & Mrs. Herbert Smith are requesting to place a manufactured home on their property, due to the condition of their existing dwelling. This request is for a Ahardship@ as the financial cost of repairs and lengthy relocation of the owners during these major repairs would cause unnecessary hardship at their ages (78 and 84). The family agrees that they would remove the manufactured home once the hardship no longer exists.

There being no further discussion, the hearing was adjourned at approximately 5:55 p.m.

September 21, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
September 21, 1998


The regular meeting of the Pooler City Council was held on September 21, 1998. Mayor Buddy Carter called the meeting to order at 6:07 p.m. (delayed due to the public hearings held prior). Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to approve these bill subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. Captain David Burke reported on AOperation Strap and Snap@, stating that the police department is monitoring motorists for the use of seat belts and children=s car seats during routine road blocks.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that football and dance are underway and that tumbling will begin in October.

BUILDING/ZONING
Councilman Poteet reported Mr. Don Taylor has been appointed Chairman of the Planning & Zoning Board; an amendment to the PUD ordinance has been presented to the Board; and the final draft of the tree ordinance will be ready soon.

Mayor Carter presented a certificate to the Honorary Councilmember for September, Mr. T. C. Strickland, thanking him for his service this month.

Under OLD BUSINESS, the following was discussed:

1. Approval of name change for Bourne Avenue
A public hearing was held prior, wherein Ret. Col. Frank Bourne, a descendant of the original Bourne family was present. Mayor Carter stated that the family wishes to keep the portion of Bourne Avenue (up to the property owned by JCB) named as is. After discussion, Councilman Poteet made a motion, seconded by Councilman DeFilippis, to leave Bourne Avenue named as is, up to the point where the JCB property begins, changing the name from this point on to Bamford Boulevard. Motion passed without opposition.

2. Discussion concerning irrigation system at City Hall
Councilman DeFilippis stated that he has received three (3) bids for the installation of an irrigation system at City Hall. The bids range from $3100 to $5300, and there are funds available in the sewer department. After discussion, Councilman Bryan made a motion to table this item in order to allow the Council time to look over the bids. Motion was seconded by Councilman Wall and passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Mr. Fred Williams= request for preliminary construction/final plat approval for the
Villages Commercial/Professional Subdivision
A public hearing was held prior wherein no opposition was presented. Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the preliminary construction/final plat approval for the Villages Commercial/Professional Subdivision (including a recreational area), with the understanding that the 16" water line to these projects is not in place and the developer will make no claim on the City as a result of this. Motion died due to lack of a second. Discussion followed, wherein Councilman Bryan addressed Council with his concern over the plat not being the same as what Mr. Williams originally presented to Council several months ago. Mr. Williams stated that he submitted a preliminary plan for his commercial/professional subdivision to Planning & Zoning, with the understanding that he was following the regulations regarding commercial/professional zoning. Councilman Wall stated that the Council had no problem with the recreational area, that they were not against recreation. After further discussion, Councilman Bryan made a motion to table this item. Motion was seconded by Councilman Brewton and passed with Councilman Wall opposing.
Mr. Ellis addressed Council with his concern over the fact that the 16" water line is not in place, stating that if the property is sold to another developer, the City would not have an agreement with them and could face the possibility of a lawsuit.


2. Mr. Fred Williams= request for preliminary construction plan approval for the
Villages I, II, III and Timberland Gap Subdivision
A public hearing was held prior wherein no opposition was presented. Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the preliminary construction plan for the Villages I, II, III and Timberland Gap Subdivision, including the recreational area, with the understanding that the 16" water line to these projects is not in place and the developer will make no claim on the City as a result of this. Motion was seconded by Councilman Bryan and passed with Councilman Wall opposing.

3. Approval of minor subdivision on old Dean Forest Road
A public hearing was held prior wherein Mr. James Royals was present to state his opposition of another trucking company being located on this property. Mr. Jones Webb has requested a minor subdivision of this 7.06 acre tract on Old Dean Forest Road. Councilman Poteet, made a motion, based on Planning & Zoning and staff recommendation, to approve the minor subdivision, contingent upon a 20' buffer remaining between the industrial zoning and the residential properties to the rear. Motion was seconded by Councilman Bryan and passed without opposition.

4. Request for conditional use at 120 Cross Creek Drive
A public hearing was held prior wherein no opposition was presented. Ms. Cassandra Maxwell is requesting this conditional use to operate a family home daycare at her residence. Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this conditional use. Motion was seconded by Councilman Wall and passed without opposition.

5. Request for final plat approval for Garden Acres, Phase X
Councilman Poteet presented the final plat for Garden Acres, Phase X, stating that there were two (2) areas of deficiency (right-of way needs to be grassed and rear lot swales need to be installed) that needed to be addressed. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the final plat for Garden Acres Subdivision, Phase X, contingent upon Mr. Tuten posting a bond for 150% of the required improvements and maintenance, which is $107,620.82, and further motioned to increase the number of homes allowed to be tied into the City=s lift station in Garden Acres from 166 to 187. Motion was seconded by Councilman Bryan and passed without opposition.

6. Adoption of Comprehensive Plan Short Term Work Program
Mr. Baxter presented the Comprehensive Short Term Work Program, stating that a change was made to the one originally adopted by Council. After discussion, Councilman Bryan made a motion, seconded by Councilman DeFilippis, to approve the Comprehensive Plan Short Term Work Program. Motion passed without opposition.


7. Agreement with Southwest Quadrant Partners regarding annexation; water and
sewer services
Mr. Baxter presented this agreement from Southwest Quadrant Partners regarding annexation of their property located south of I-16 and west of I-95. He also presented a water and sewer agreement between Savannah Quarters, LLP and the City of Pooler. Councilman Wall made a motion to table this item in order to allow the Council more time to look over the information contained in the AExhibits@. Motion was seconded by Councilman Brewton and passed with Councilman Poteet opposing.

8. Agreement with Donny Tuten d/b/a Garden Acres Mobile Home Park regarding
water and sewer
Councilman Wall made a motion to table this item. Motion was seconded by Councilman Brewton and passed without opposition.

9. Annexation petition from J C Bamford
Mr. Ellis stated that the City has received an annexation petition from J C Bamford, property owners of the land on Bourne Avenue, north of the Mighty Eighth Air Force Heritage Museum. Councilman Poteet made a motion, seconded by Councilman Brewton, to accept this annexation petition and for Mr. Ellis to begin annexation proceedings. Motion passed without opposition.

Councilman Poteet made a motion to adjourn to Executive Session at approximately 7:20 p.m. to discuss personnel matters. Motion was seconded by Councilman Bryan and passed without opposition.

Mayor Carter called the meeting back to order at 7:45p.m.

There being further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:46 p.m. Motion was seconded by Councilman Poteet and passed without opposition.


Public Hearing

Four (4) public hearings were held prior to the regular City Council meeting on September 21, 1998. Mayor Buddy Carter called the first hearing to order at 5:30 p.m.
Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter.

5:30 p.m. - The purpose of this hearing was to discuss a requested name change for Bourne Avenue. Mayor Carter stated that the owners of the property along the north portion of Bourne Avenue, J C Bamford, have requested the City rename Bourne Avenue to Bamford Boulevard. He further stated that he has been in contact with one of the descendants of the original Bourne family, Ret. Col. Frank Bourne, and that the family wishes to keep the front portion Bourne Avenue named as is, but that they have no problem with renaming the north portion of the street that is owned by JCB to Bamford Boulevard.




5:45 p.m. The purpose of this hearing was to discuss:

1) Mr. Fred Williams= request for preliminary construction/final plat approval for the Villages Commercial/Professional Subdivision and request for preliminary construction plan approval for the Villages I, II, III and Timberland Gap Subdivision - Mr. Fred Williams, owner, and Mr. Michael Hussey of Freeman & Vaughn Engineering were present. Councilman Brewton questioned why the plat contained more buildings than what was originally presented to Council when the property was rezoned to C-P (Commercial-Professional). Mr. Williams stated that he presented a preliminary plan to Planning & Zoning with the understanding that it was within the City=s regulations for
C-P zoning.

2) A requested minor subdivision on Old Dean Forest Road - Mr. Jones D. Webb, owner of this 7.06 acre tract of land. is requesting to subdivide it into two (2) lots to allow it to be sold for a trucking company to be located there. Mr. James Royals, adjacent property owner in County Homes Subdivision, addressed Council objecting to the fact that another trucking company was locating there.

3) A conditional use request at 120 Cross Creek Drive - Ms. Cassandra Maxwell is requesting this conditional use to operate a family home daycare at her residence, keeping six (6) children there. Ms. Maxwell was present to answer any questions.

There being no further business to discuss, the hearings were adjourned at approximately 6:02 p.m.

October 5, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
October 5, 1998


The regular meeting of the Pooler City Council was held on October 5, 1998. Mayor Buddy Carter called the meeting to order at 6:14 p.m. (delayed due to the public hearing held prior). Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. Chief Fields reported that Fire Prevention Week was going on this week with an Open House scheduled for Sunday, October 11th at the fire station. Chief Chan reported on the recent traffic accidents.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that the first home football game was played last week; the Homecoming parade is on Saturday, October 17th; the Haunted House, sponsored by the Recreation Committee and Fred Williams Homes, will be on October 30th and 31st at a home in Cross Creek Subdivision. He stated that activity fees will be increased beginning with basketball season, from $25 to $40 per child for the first two children, with the third one and up free.

BUILDING/ZONING
Councilman Poteet reported that eight (8) certificate of occupancies were issued in September, with 129 inspections performed. He stated that the final draft of the tree ordinance would be ready soon.

Mayor Carter stated that the Honorary Councilmember for October, Ms. Edna Morrison was unable to attend the meeting.

Under OLD BUSINESS, the following was discussed:

1. Discussion concerning irrigation system at City Hall
Councilman DeFilippis made a motion to table this item. Motion was seconded by Councilman Poteet and passed without opposition.

2. Agreement with Southwest Quadrant Partners regarding annexation; water and
sewer services
Councilman Poteet made a motion to accept the annexation petition from Southwest Quadrant Partners for the property located in the southwest quadrant of Savannah Quarters (approximately 2600 acres) and to approve the agreement for water and sewer services to this property, subject to review by an independent engineering firm. Motion was seconded by Councilman Wall and passed unanimously.

3. Agreement with Donny Tuten d/b/a Garden Acres Mobile Home park regarding
water and sewer
Councilman Brewton questioned the number of units, new and existing, in the
mobile home park. Mr. Tuten presented a map of the park, stating that the new area is bordered by the railroad right-of way on the north, Third Street on the east, Madison Avenue on the south and the Hardin Canal on the west. After discussion, Councilman Brewton made a motion, seconded by Councilman Wall, to approve this water and sewer agreement, contingent upon the description of the aforementioned property being added. Motion passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Approval of change order for water and sewer extension to West Chatham Middle
School
Mr. Baxter presented this change order in the amount of $20,813.75, stating that this will close out the project of extending the water and sewer lines to the West Chatham Middle School. After discussion, Councilman Poteet made a motion to approve this change order. Motion was seconded by Councilman Brewton and passed without opposition.

2. Discussion concerning property at 423 W. Hwy 80
Mr. Baxter stated that several complaints were being received regarding the condition of this property. He further stated that the owner of the property had been notified to have the property improved or appear before the Council. An inspection was made where it was determined that the grass was still in dire need of cutting as well as several dead limbs needed to be removed from the property. Mr. Baxter presented a certified letter dated September 28, 1998, requesting the owner, Mr. Simmons Hadden, to appear at this meeting for further action. Mr. Hadden was not present at the meeting, but the City has not received the return receipt card verifying Mr. Hadden received the letter. Mayor Carter instructed Mr. Baxter to get in touch with Mr. Hadden to find out if he has received the letter, and if so, request him to appear before the Council at the next meeting for further action.

3. First Reading on proposed zoning text amendment to PUD (Planned Unit Development) ordinance
A public hearing was held prior to discuss this proposed zoning text amendment, as requested by Attorney Jonathan Hart, representing Hall Development. Councilman Poteet presented this amendment and after discussion, made a motion, based on Planning & Zoning and staff recommendation, to approve the zoning text amendment to the PUD (Planned Unit Development) ordinance on First Reading, deleting Aopen spaces, and buffers@ in the last sentence and adding A6000 yards par 70 from the rear tee@ (minimum playing length). Motion was seconded by Councilman Wall and passed without opposition.

4. First Reading on ordinance regarding Atlanta Gas Light franchise fees
Mr. Ellis presented a proposed ordinance regarding Atlanta Gas Light franchise fees, stating that the Georgia Municipal Association has requested this as a result on the sale of natural gas being de-regulated and that this ordinance will standardize agreements throughout the State. After discussion, Councilman Wall made a motion, seconded by Councilman Poteet, to approve this ordinance on First Reading. Motion passed without opposition.

Mayor Carter stated that a public hearing would be held at the next meeting to discuss the referendum regarding extending the Mayor and Council=s terms of office to four (4) years, further stating that this referendum, which will allow for staggered terms for Council, will be voted on at the general election in November.


There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 7:04 p.m. Motion was seconded by Councilman Bryan and passed without opposition.

PUBLIC HEARING

A public hearing was held prior to the regular City Council meeting on Monday, October 5, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of this hearing was to discuss a proposed zoning text amendment to the PUD (Planned Unit Development) ordinance. Attorney, Jonathan Hart, representing Hall Development, has requested a zoning text amendment to the PUD ordinance. In the PUD districts in which the developer constructs an 18-hole golf course (minimum par 70), the density shall be determined by gross acreage as opposed to net acreage and shall include for purposes of calculation of density, wetlands, open spaces, and buffers for the entire PUD. Councilman Brewton expressed his concern over the size of the golf course, the density of the property, namely about the houses looking Acluttered@, and requested that the developer maintain 5% open space. Mr. Hart explained that his client is going to have a Aplanned neighborhood@.

There being no further business to discuss, the hearing was adjourned at approximately 6:05 p.m.

October 19, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
October 19, 1998


The regular meeting of the Pooler City Council was held on October 19, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet and seconded by Councilman Seay, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to approve these bills subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. Chief Chan reported that the police department has helped out with the security for the groundbreaking of the JCB plant and the homecoming parade held on Saturday. Chief Fields reported on the success of the fire department open house held Sunday, October 11th, thanking Billie Tyler and Patrick Hauger for their help.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported on the recent homecoming parade; that the homecoming football games will be played on Thursday; and that basketball signups have begun.


BUILDING/ZONING
Councilman Poteet reported that Planning & Zoning member Gay Tucciarone has resigned; that the Taco Bell/Pizza Hut permit should be ready soon; and that a semi-final draft of the tree ordinance is ready for review by the Council.

Mayor Carter stated that Ms. Edna Morrison was unable to attend the meeting.

Mayor Carter welcomed Mary Ellen Sprague, candidate for School Board President to the meeting. Ms. Sprague addressed the Council with regards to her candidacy.

Mayor Carter read aloud a proclamation regarding the Mighty Eighth Air Force, proclaiming October 8th through 14th as AMighty Eighth Air Force Week@.

Under OLD BUSINESS, the following was discussed:

1. Second Reading on proposed zoning text amendment to PUD (Planned Unit
Development) ordinance
Councilman Poteet presented this item and made a motion to approve the proposed zoning text amendment to the PUD (Planned Unit Development) ordinance on Second Reading. Motion was seconded by Councilman Wall and passed without opposition.

2. Second Reading on ordinance regarding Atlanta Gas Light franchise fees
Councilman Wall presented this item and made a motion to approve the ordinance regarding Atlanta Gas Light franchise fees on Second Reading. Motion was seconded by Councilman Bryan and passed without opposition.

3. Approval of annexation petition from Hall Development
Councilman Bryan made a motion to table this item, due to the annexation applicant not yet being received by the City. Motion was seconded by Councilman Brewton and passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Approval of annexation/zoning map amendment for JC Bamford property
Public hearings were held prior wherein no opposition was presented. This land, approximately 800 acres, is bordered to the north by the City of Savannah; east by Dean Forest Road; south by the existing corporate limits of Pooler and the SPA Industrial Park; and west by the existing corporate limits of Pooler. Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the zoning map amendment for the JC Bamford property, to I-1 (Light Industrial) and to approve the annexation ordinance on First Reading. Motion was seconded by Councilman Wall and passed without opposition.

2. Approval of minor subdivision at Quacco & Pine Barren Road
Councilman Wall presented this minor subdivision request from Mr. Fred Williams, stating that Planning & Zoning and staff have recommended approval. After discussion, Councilman Brewton made a motion to approve this minor subdivision, contingent upon a clause regarding the water services being added to the plat. Motion was seconded by Councilman Poteet and passed without opposition.

3. Approval of contract with S&ME for installation of a monitoring well
Councilman Brewton made a motion, seconded by Councilman Poteet, to table this item in order to obtain another bid for this project. Motion passed without opposition.

4. Approval of personnel policy
Councilman Seay presented the City=s personnel policy, stating that it was written several years but never officially adopted, and after discussion, made a motion to approve the personnel policy. Motion was seconded by Councilman Bryan and passed without opposition.

There being no further business to discuss, Councilman Poteet made a motion to adjourn at approximately 6:35 p.m. Motion was seconded by Councilman DeFilippis and passed without opposition.

Public Hearings

Two (2) public hearings were held prior to the regular City Council meeting on Monday, October 19, 1998. Mayor Buddy Carter called the hearings to order at 5:30 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis. The purpose of the hearings were:

5:30 p.m. - to discuss a proposed zoning map amendment for JC Bamford=s property (approximately 800 acres) bordered to the north by the City of Savannah; east by Dean Forest Road; south by existing corporate limits of Pooler and SPA Industrial Park; and west by the existing corporate limits of Pooler. This property is currently zoned R-A (Residential-Agricultural), P-I-L (Planned Light Industrial), PUD-In, (Planned Urban Development-Industrial), P-B (Planned-Business) under Chatham County zoning classifications. The proposed zoning under Pooler=s zoning ordinance is I-1 (Light Industrial).

5:45 p.m. - to discuss:

(1) annexation of JC Bamford=s property. The City of Pooler has been petitioned by JC Bamford to annex approximately 800 acres. Mayor Carter stated that an ordinance regarding annexation of this property has been prepared and will be presented during the regular meeting.

(2) to discuss the referendum regarding changing the terms of Mayor/Council.
Mayor Carter stated that during the 1998 legislation session, a bill was passed allowing for a referendum to be voted on regarding changing the terms of Mayor and Council from two (2) years to four (4) years, with the Council terms being staggered. He further stated that the intention of the bill was to allow the three (3) aldermen candidates receiving the largest individual votes in the 1999 election will be elected to a four (4) year term and the three (3) aldermen candidates receiving the three next-largest individual votes will be elected to two (2) year terms (to begin the staggering), and the 2001 election will be for these three (3) aldermen positions. Mr. Al DeFilippis, resident, addressed Council with his concern over having someone elected to a four (4) year term that was not trustworthy, thus creating a problem with having this type of person in office for a four year period. Councilman Brewton questioned Mr. Ellis about the language of the bill that was passed by the legislation, stating that it does not outline the staggered terms for the aldermen. Mr. Ellis addressed the Council, asking for time to study the bill and determine why the sentences were left out of the original draft he prepared and sent to the legislative counsel. Mayor Carter stated that there are two (2) more public hearings scheduled, one on Monday, October 26th at 5:45 p.m. and the other on Monday, November 2nd at 5:45 p.m. to discuss this referendum. Mr. Ellis stated that he would have a clarification of the bill at the next hearing.
There being no further business to discuss, the hearings were adjourned at approximately 5:55 p.m.

October 26, 1998

Public Hearing


A public hearing was held before the Mayor and Council on Monday, October 26, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Wayne Seay and Stevie Wall; City Manager Dennis Baxter.

The purpose of this hearing was to discuss the referendum regarding extending the terms of Mayor and Council from two (2) years to four (4) years. This referendum will be on the ballot on November 3, 1998, for the people to vote on. Mayor Carter
stated that the City has resolved the situation regarding the process of staggering the terms for the Council. He further stated that the ballot on November 3rd would be a simple vote to decide on extending the terms for Mayor and Council from two (2) to four (4) year terms. If the majority of the people vote yes, the City will then ask to change the Charter during the 1999 Legislative Session to have the initial election in 1999 as follows: the top six (6) aldermen candidates receiving the most individual vote totals being elected into office, with the top three (3) candidates elected to serve four (4) year terms and the next three (3) to serve two (2) year terms.

There being no further business to discuss, the hearing was adjourned at approximately 5:57 p.m.

November 2, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
November 2, 1998

The regular meeting of the Pooler City Council was held on November 2, 1998.
Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to approve these bills subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance. He stated that the lift station at the Mighty Eighth Air Force Heritage Museum has been deeded to the City, therefore, he made a motion to pay Chatham County the amount of $32,700 for the cost of the lift station. Motion was seconded by Councilman Bryan and passed without opposition.

RECREATION
Councilman Seay reported that football games are continuing, with games being played in Richmond Hill on Saturday; that the Rebel Bowl at Garden City Stadium will be held the week of November 16th; that basketball signups are going on; and that the haunted house held last weekend was a success.

BUILDING/ZONING

Councilman Poteet reported that 20 new home permits were issued in October with 140 inspections were performed, totaling 97 new home permits for the year. He stated that a draft of the tree ordinance has been handed out and asked for Council=s comments by next Monday.

Mr. Gus Bell, of Hussey, Gay, Bell & DeYoung, Inc. presented Council with an artist=s rendering of the JCB plant to be constructed in Pooler.

Mayor Carter presented the Honorary Councilmember for November, Mr. Larry Olliff.

Mayor Carter read aloud a proclamation regarding Mr. B. Preston Stokes= dedicated service to the city, proclaiming Saturday, November 7, 1998 as AB. Preston Stokes Day@.

Mr. Al DeFilippis, President of the Pooler Crossroads Chamber of Commerce, presented a plaque to Mr. B. Preston Stokes, honoring him for his service to the community.

The Pooler Crossroads Chamber of Commerce presented the Aflying pig@ (the mascot for the Veteran=s Day Festival), who had been arrested for Aviolating restricted airspace@ in the City of Pooler. The pig asked Council to be released. Councilman Brewton made a motion, seconded by Councilman Seay, to release the pig to the custody of the Chamber.

Under OLD BUSINESS, the following was discussed:

1. Approval of annexation petition from Hall Development
Councilman Poteet stated that the city has received the official petition from Southwest Quarters, LLP, owners of the property in the southwest quadrant of I-95 and I-16. After discussion, Councilman Poteet made a motion to approve the annexation petition and to have Mr. Ellis proceed with the annexation process, to include public hearings for the zoning and annexation on December 7th. Motion was seconded by Councilman Wall and passed without opposition.

2. Discussion regarding property at 423 W. Hwy 80
Mr. Simmons Hadden, property owner, was present at the meeting, as requested. He stated that he has cleaned up this property and asked the Council to look into other properties that are in worse shape than his. Mayor Carter thanked Mr. Hadden for complying with the City=s request.

3. Approval of contract for installation of a monitoring well
Councilman Brewton presented two (2) proposals for the installation of a monitoring well at the site where the gas pumps were removed. After discussion, Councilman Brewton made a motion to approve the proposal from Whitaker Laboratory, Inc. in the amount of $3100.00. Motion was seconded by Councilman Bryan and passed without opposition.

4. Second Reading on annexation ordinance for JCB property
Councilman Poteet made a motion to approve this annexation ordinance on Second Reading, with the annexation effective December 1, 1998. Motion was seconded by Councilman Wall and passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Approval of permit to hold Veteran=s Day Festival
Councilman Poteet made a motion to approve the permit for the Pooler Crossroads Chamber of Commerce, Inc. to hold their annual festival on November 5th through 8th. Motion was seconded by Councilman Bryan and passed without opposition.

2. Approval of hardship variance on Wildcat Dam Road
A public hearing was held prior wherein no opposition was presented. Councilman Poteet presented this request from the owner, Ms. Sophia Radcliff, to place a mobile home on her property. This will allow her daughter to live by her, due to a medical hardship Ms. Radcliff is experiencing. After discussion, Councilman Poteet
made a motion, based on Planning & Zoning and staff recommendation, to approve this hardship variance, contingent upon payment of Ms. Radcliff=s delinquent sewer and sanitation bill, and further, that once the hardship no longer exists, one of the mobile homes be removed from the property within 60 days. Motion was seconded by Councilman Bryan and passed without opposition.

3. Approval of zoning map amendment of 1.29 acre tract at Pine Barren/Quacco Road
A public hearing was held prior wherein no opposition was presented. Councilman Poteet presented this request from Mr. Fred Williams, owner, to rezone a 1.29 acre tract on Pine Barren/Quacco Road from C-P (Commercial-Professional) to
R-1A (Single Family Residential). After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this zoning map amendment. Motion was seconded by Councilman Wall and passed without opposition.

4. Approval of amendment to agreement with Branigar Organization
Mr. Baxter presented this agreement which extends Brangiar=s guarantee for 100% repayment of the GEFA loan (total payment of $240,000). The payments will be made through December 1999. In return, the City agrees to pay Branigar $1300 per residential ERU for water and sewer tap fees collected from property owners in the Godley Tract through December 31, 2000, with total payments not to exceed $240,000. After discussion, Councilman Bryan made a motion, seconded by Councilman Brewton, to approve this amendment. Motion passed without opposition.

5. Award bid for sidewalk/drainage improvement project
Mr. Baxter presented two (2) bids for the installation of sidewalk/drainage improvement project. He stated that DOT has agreed to pay around $300,000 and that Chatham County has agreed to loan the City the remainder of the money from the 1% Special Purpose Local Option Sales Tax. After discussion, Councilman Poteet made a motion to award the bid to the low bidder, ARCO, Inc., in the amount of $738,743. Motion was seconded by Councilman Wall and passed without opposition.

6. Award bid for Southside Water & Sewer, Phase I project
Mr. Baxter presented bids for the extension of water and sewer lines to the area south of Pine Barren Road to accommodate the I-16/Pine Barren/Quacco Road properties. This project is being funded by a GEFA (Georgia Environmental Facilities Authority) loan and the property owners have been instructed to submit irrevocable letters of credit by November 16, 1998 in order for their property to be included in this project. After discussion, Councilman Brewton made a motion, seconded by Councilman Poteet, to award the bid to the low bidder, Southern Champion Construction, Inc., in the amount of $434,130. Motion passed without opposition.

7. Discussion concerning consideration to place communication tower at recreation
park
Mr. Baxter presented Council with a proposal from SBA to place a communication tower at the northeastern portion of the recreation park property. This area is at the end of S. Skinner Avenue, adjacent to Steffen Woods Subdivision. Mr. George Davis, representative from SBA, addressed the Council regarding the proposal. After discussion about the location and lighting of the tower, Mayor Carter asked Mr. Davis to educate the community on his company=s proposal and after that has been done, proceed with the application.

Councilman Bryan made a motion to adjourn to Executive Session at approximately 7:18 p.m. to discuss personnel matters. Motion was seconded by Councilman Brewton and passed without opposition.

Mayor Carter called the meeting back to order at 7:30 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:31 p.m. Motion was seconded by Councilman Poteet and passed without opposition.

Public Hearing

Public hearings were held before the regular City Council meeting on Monday, November 2, 1998. Mayor Buddy Carter called the first hearing to order at 5:30 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of the public hearings were to discuss:

5:30 p.m. - (1) a requested hardship variance on Wildcat Dam Road. Ms. Sophia Radcliff has requested a hardship variance to place a mobile home on her property. This request is based on a medical hardship and Ms. Radcliff=s son and his family would reside in the new mobile home. There was discussion over the fact that Ms. Radcliff=s sewer and sanitation is delinquent, with $1210.10 owed to the City. Ms. Victoria Radcliff stated that the mobile home company would be paying this bill. Mr. Baxter stated that back in 1993 this property was subdivided into two (2) lots, one being Ms. Radcliff=s property, and when Council approved the subdivision, the recording of the plat was contingent upon the delinquent sewer and sanitation bills being paid. Payment in full was never received, therefore, the plat was never recorded. Ms. Jackie Carver, Zoning Administrator, stated that Council needed to sign the plat once payment was received.

(2) a proposed zoning map amendment of 1.29 acre tract at Pine Barren/
Quacco Road. Mr. Fred Williams, owner, is requesting to rezone this 1.29 acre tract from C-P (Commercial-Professional) to R-1A (Single Family Residential). Mr. Michael Hussey of Freeman & Vaughn Engineers was present on behalf of Mr. Williams. Mr. Williams has reduced the size of the C-P tract from 4.94 acres to 3.41 acres, and the rezoning of the 1.29 tract will be included in the residential subdivision development.

5:45 p.m. - to discuss the referendum regarding changing the terms of
Mayor/Council - Mayor Carter stated that the referendum on the ballot would be to change the length of terms for Mayor and Council from two (2) years to four (4) years and that the matter of staggering would be taken care of during the next legislative session. Councilman Wall stated that he voted against the approval of asking the legislation to approve the bill and that he is against it.

There being no further business to discuss, the hearings were adjourned at approximately 5:47 p.m.

November 16, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
November 16, 1998


The regular meeting of the Pooler City Council was held on November 16, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. Chief Fields reported that some volunteer firemen are participating in ANational Book Week@ by reading to classes at the elementary school.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that the Rebel Bowl is going on this week and that basketball signups are continuing with practice beginning next month.

BUILDING/ZONING
Councilman Poteet presented Council with a comparison of permits issued throughout the surrounding counties and municipalities.

Mayor Carter presented a certificate to the Honorary Councilmember for November, Mr. Larry Olliff, thanking him for his service this month.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Approval of site plan for office building on E. Hwy 80
Councilman Poteet presented this site plan from Mr. Ken Reddick, property owner of 1209 E. Hwy 80, for an office building to be placed there. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this site plan. Motion was seconded by Councilman Wall and passed without opposition.

2. First Reading on proposed revision to the tree ordinance
A public hearing was held prior. Councilman Poteet presented a revised tree ordinance, stating that comments from Mr. Ellis have been received. Further, that some changes needed to be made regarding the language of the ordinance. Councilman Poteet made a motion to approve the tree ordinance on First Reading, contingent upon the language changes being made. Motion was seconded by Councilman Wall. Discussion followed, wherein several questions were raised regarding the trees being allowed for harvest and what types of trees are to be planted as replacements. Councilman Poteet withdrew his motion; Councilman Wall withdrew his second. Councilman Poteet then made a motion, seconded by Councilman Wall, to table this item. Motion passed without opposition.

3. Discussion concerning recreation activity fees
Councilman Seay stated that the Council has been looking over the recreation program for improvements and preparing for future growth, therefore it was determined that an increase in the activity fees was needed for revenue. He further stated that an increase from $25 to $40 was set to maintain the present standards and provide for growth, and that this fee increase was stated at the October 5, 1998 meeting. Councilman Poteet stated that the fees should have been adjusted a little each year, instead of all at once. Mrs. Jenny Hearn, resident, addressed Council with her concern over the amount of the increase, stating that it will deter people from paying the fee because they cannot afford to. Councilman Seay stated that hardships will be considered. Mrs. Hearn questioned if volunteer fund raisers could help offset the costs and relieve parents from having to bear the cost. Councilman Bryan stated that this increase is something the City has to do to maintain the budget. There was discussion regarding whether or not a vote was taken by the Council in October to increase these fees. Mayor Carter stated that there was not, and asked Mr. Ellis to determine whether a vote should have been taken. Mayor Carter further stated that the Council was told that the recreation committee discussed this increase and that he wanted better communication between the recreation committee, recreation director and the council representative for recreation. Further, that he wanted to appoint a sub-committee comprised of two (2) councilmen, four (4) recreation committee members and the recreation director. This sub-committee would act as liaison between the recreation department and the Council and would have an active part in the budget process and decisions to be made within the department. Councilman DeFilippis stated that one of his goals was to work on the recreation department and that he had asked the Council to do the same. He stated that the increase should be gradual and therefore, made a motion to increase the recreation activity fees to $30. Motion was seconded by Councilman Poteet and was opposed by Councilman Brewton, Councilman Bryan, Councilman Seay and Councilman Wall. Motion did not pass. Councilman Seay made a motion to increase the recreation activity fees to $40. Motion was seconded by Councilman Bryan and passed with Councilman DeFilippis and Councilman Poteet opposing.

Councilman Wall made a motion to adjourn to Executive Session at approximately 7:43 p.m. to discuss personnel matters. Motion was seconded by Councilman Poteet and passed without opposition.

Mayor Carter called the meeting back to order at 8:15 p.m.

There being no further business to discuss, Councilman Bryan made a motion to adjourn at approximately 8:16 p.m. Motion was seconded by Councilman Seay and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on Monday, November 16, 1998. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter.

The purpose of this hearing was to discuss the proposed revision to the tree ordinance. Councilman Poteet presented this ordinance, commending the Planning & Zoning Commission for their hard work. He stated that this ordinance will provide for a policy for the planting, maintenance and protection of trees on site developments.

There being no further business to discuss, the hearing was adjourned at approximately 5:53 p.m.

December 7, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
December 7, 1998


The regular meeting of the Pooler City Council was held on December 7, 1998. Mayor Buddy Carter called the meeting to order at 6:15 p.m. (delayed due to the public hearings held prior). Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion made by Councilman Poteet, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the community service program. He stated that Corporal JoAnn Shearouse has been named Police Officer of the Year and will be honored at the Pooler Crossroads Chamber of Commerce annual meeting Tuesday night.

WATER/SEWER
Councilman Brewton reported that a lift station went down last week and that it has been repaired. Councilman Wall reported that the water department has fixed the problem with the water smelling today.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

RECREATION
Councilman Seay reported that basketball signups are ongoing and that there will be a Holiday dance at the gym on Friday, December 18th.


BUILDING/ZONING
Councilman Poteet reported that five (5) new home permits were issued this month, totaling 104 permits for the year. He stated that there was a vacancy on the Planning & Zoning Board and made a motion to appoint Mr. Larry Olliff to fill this vacancy. Motion was seconded by Councilman Wall and passed without opposition.


There was no OLD BUSINESS to discuss.

Under NEW BUSINESS, the following was discussed:

1. Approval of zoning for 2588 acre tract of land in the southwest quadrant of I-16
and I-95 owned by Savannah Quarters
A public hearing was held prior, wherein no opposition was presented. Councilman Poteet made a motion, based on Planning & Zoning=s recommendation, to approve this land being zoned as PUD (Planned Unit Development), which is similar to Chatham County=s zoning. Motion was seconded by Councilman Wall and passed without opposition.

2. Approval of zoning map amendment for 6.5 acre tract off Pine Barren Road owned
by Mrs. Mildred Metts
A public hearing was held prior, wherein no opposition was presented.
Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve rezoning this 6.5 acre tract from R-3A to I-2 (Heavy Industrial), with the possibility of a comprehensive rezoning being done later at the request of all the property owners in the area. Motion was seconded by Councilman Wall and passed without opposition.

3. Approval of site plan for commercial/recreational tract at Quacco & Pine
Barren Road
Councilman Poteet presented Mr. Fred Williams= site plan for a commercial/recreational tract at Quacco & Pine Barren Road. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation to approve this site plan. Motion was seconded by Councilman Brewton and passed without opposition.

4. Approval of Intergovernmental Loan Agreement with Chatham County
Mr. Baxter presented this loan agreement with the County for the money needed to complete the sidewalk/drainage improvement project. Councilman Bryan made a motion to table this item to check into other finances. Motion was seconded by Councilman Brewton and passed with Councilman Wall opposing.

5. First Reading on ordinance regarding annexation of 2588 acre tract located in the
southwest quadrant of I-16 and I-95 owned by Savannah Quarters
Mr. Ellis presented this ordinance, stating that the effective date for ad valorem tax purposes is December 31, 1998 and for all other purposes, January 1, 1999. After discussion, Councilman Poteet made a motion to approve, on First Reading, the annexation ordinance for this 2588 acre tract of land owned by Savannah Quarters. Motion was seconded by Councilman Wall and passed without opposition.

6. First Reading on proposed 1999 budget
Councilman Bryan read aloud the proposed budget for 1999 (a copy of which is attached to these minutes), stating that the budget included increases to water/sewer rates, water deposit fee, water and sewer tap-in fees and sanitation cart fees. Mr. Ellis read aloud the resolutions regarding sewer tap-in fees and exempting senior citizens/totally disabled people who qualify for the city=s homestead exemption from the increase in water and sewer rates. After discussion, Councilman Bryan made a motion, seconded by Councilman Brewton, to approve the proposed 1999 budget on First Reading and to approve the resolutions. Motion passed without opposition. Mayor Carter stated that a public hearing will be held on Monday December 21, 1998, at
5:45 p.m. to discuss the proposed 1999 budget.

7. First Reading on amendment to ordinance regarding water service deposit, water
tap-in fees, water and sewer service rates and sanitation cart fee
Mr. Ellis presented amendments to the code of ordinances regarding the following: increasing the water service deposit from $50.00 to $100.00, increasing the water tap-in fees to be a minimum of $500.00, increasing the water and sewer service rates by $.15 per one thousand gallons, increasing the base rate for water and sewer fees by $1.00 each, and increasing the non-refundable deposit for sanitation carts from $20.00 to $75.00. After discussion, Councilman Bryan made a motion, seconded by Councilman Brewton, to approve this amendment to the water/sewer/sanitation ordinance on First Reading. Motion passed without opposition.

Councilman Poteet made a motion to adjourn to Executive Session at approximately 6:45 p.m. to discuss personnel matters. Motion was seconded by Councilman Brewton and passed without opposition.

Mayor Carter called the meeting back to order at 7:30 p.m.

Mr. Baxter requested that Item #4 under New Business be brought back up for discussion, stating that time was of the essence in beginning construction of the sidewalks to the schools. Councilman Poteet made a motion, seconded by Councilman Brewton, to approve the Intergovernmental Loan Agreement with Chatham County for the money to complete the sidewalk/drainage improvement project. Motion passed without opposition.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:32 p.m. Motion was seconded by Councilman Seay and passed without opposition.

Public Hearings

Public hearings were held prior to the regular City Council Meeting on Monday, December 7, 1998. Mayor Buddy Carter called the first hearing to order at 5:30 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of these public hearings was to discuss:

5:30 p.m. - (1) the proposed zoning for a 2588 acre tract located in the southwest
quadrant of I-16 and I-95 owned by Savannah Quarters - Mr. Mark Hall, owner, was present at the hearing to answer any questions. This 2588 acre tract is currently zoned PUD-C (Planned Urban Development - Community) under Chatham County=s zoning and the property meets the PUD criteria of the City=s zoning. Several adjacent property owners were present and questioned what type of development would be near their property. Mr. Hall addressed their questions.

(2) a proposed zoning map amendment at 6.5 acre tract off Pine Barren
Road owned by Mrs. Mildred Metts - Ms. Shirley Saxton, daughter of Mrs. Metts, was present at the hearing. This request is to rezone this land from R-3A (multi-family) to I-2 (Heavy Industrial), which is the zoning of the surrounding properties. Councilman Bryan stated that the property should be rezoned to I-1 (Light Industrial), which is what type of businesses are located on the surrounding properties. Ms. Saxton stated that her mother wants the zoning of I-2 to have the same opportunity to sell her property as the adjacent property owners had. Councilman Poteet stated that the adjacent property owners were in agreement that they would request to rezone their property, by way of a comprehensive rezoning, to I-1 at a later date.

5:45 p.m. - the annexation of a 2588 acre tract located in the southwest quadrant
of I-16 and I-95 - Mr. Mark Hall, owner of the property, was present at the hearing. Mr. Ellis stated that the city has received a petition from Savannah Quarters for annexation of this land into the City of Pooler.


There being no further business to discuss, the hearings were adjourned at approximately 6:05 p.m.

December 21, 1998

CITY OF POOLER
CITY COUNCIL MINUTES
December 21, 1998

The regular meeting of the Pooler City Council was held on December 21, 1998. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman DeFilippis.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Poteet, seconded by Councilman Wall, with on opposition.

Report from the Standing Committees:

FINANCE
Councilman Bryan presented bills for payment and made a motion to pay these bills subject to funds. Motion was seconded by Councilman Brewton and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported on the fire department=s recent events, including Santa=s visit on the fire truck and the fire at El Potro, which he commended Officer Wright for finding the fire while checking the door.

STREETS/DRAINAGE
Councilman DeFilippis reported that the street and drainage department has performed routine maintenance.

WATER/SEWER
Councilman Brewton reported that the water and sewer department has performed routine maintenance.

RECREATION
Councilman Seay reported that basketball signups were still going on with the Rama being held on January 16th and the regular season beginning January 18th; and that the Holiday Dance held at the gym on December 18th was a success. Mayor Carter appointed the recreation sub-committee with the following members: Councilmen Seay, Poteet and DeFilippis, Recreation Committee members Mike Royal, Devone Hardee, Lisa Barras and Barbara Sherrod.

BUILDING/ZONING
Councilman Poteet welcomed Planning & Zoning Chairman Don Taylor and Commissioner Larry Olliff to the meeting. He reported that seven (7) new home permits were issued this month, totaling 111 for the year and that Planning & Zoning would not meet on December 28th due to this being a holiday for city employees.

Mr. Baxter stated that a quit claim deed has been executed by the owners for the five (5) foot portion along Brighton Woods Drive and also an 11 acre tract located behind Shearouse Lumber, adjacent to Brighton Woods Subdivision, has been deeded to the city by the owners. Councilman Wall made a motion, seconded by Councilman Poteet, to accept these quit claim deeds and to authorize Mr. Ellis to record them. Motion passed without opposition.

Mr. Baxter presented an agreement from Chatham County for the city to share in the cost of the lighting at the intersection of I-16 and Dean Forest Road. He stated that 1/4 of this interchange is within the corporate limits of Pooler, and therefore, we should share in the cost. He presented a memo from Chatham County Manager Russ Abolt requesting Pooler to pay 2 of the cost of the lights ($2000). Councilman Wall made a motion, seconded by Councilman Bryan, to approve paying 2 of the cost, or $2000. After further discussion, Councilman Wall withdrew his motion; Councilman Bryan withdrew his second. Councilman Wall then made a motion to approve the City paying 1/4 of the cost, due to the fact that Pooler=s city limits only covered 1/4 of the intersection. Motion was seconded by Councilman Poteet and passed without opposition.

Councilman Poteet presented a resolution regarding the adoption of the city=s updated Comprehensive Plan Short Term Work Program, that was originally approved in July of this year, making a motion to officially adopt this Program. Motion was seconded by Councilman Wall and passed without opposition.

Councilman Poteet presented a resolution regarding the adoption of the city=s updated Solid Waste Short Term Work Program, that was originally approved in July of this year, making a motion to officially adopt this Program. Motion was seconded by Councilman Wall and passed without opposition.

Under OLD BUSINESS, the following was discussed:

1. First Reading on proposed revision to the tree ordinance
Councilman Poteet presented the revision to the tree ordinance, stating that the changes had been made as requested by the Council and Mr. Ellis. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the tree ordinance on First Reading. Motion was seconded by Councilman Bryan and passed without opposition.


2. Second Reading on ordinance regarding annexation of 2588 acre tract located in
the southwest quadrant of I-16 and I-95 owned by Savannah Quarters
Councilman Poteet presented this ordinance for annexation of this 2588 acre tract, and made a motion to approve this annexation ordinance on Second Reading. Motion was seconded by Councilman Wall and passed unanimously.

3. Second Reading on proposed 1999 budget
A public hearing was held prior. Councilman Bryan presented the proposed 1999 budget, and after discussion, made a motion to approve on Second Reading. Motion was seconded by Councilman Brewton and passed without opposition.

4. Second Reading on amendment to ordinance regarding water service deposit, water
tap-in fees, water and sewer rates and sanitation cart fees
Councilman Brewton presented this amendment to the ordinance, and after discussion, made a motion to approve on Second Reading. Motion was seconded by Councilman Poteet and passed without opposition.

Under NEW BUSINESS, the following was discussed:

1. Request for setback variance at 404 Everett Drive
A public hearing was held prior wherein no opposition was presented. Councilman Poteet presented this request from Mr. Raj Patel for a 10' rear setback variance at 404 Everett Drive, and after discussion, made a motion, based on Planning & Zoning and staff recommendation, to approve this variance, contingent upon the placement of a privacy fence prior to the issuance of a Certificate of Occupancy. Motion was seconded by Councilman DeFilippis and passed without opposition.

2. Approval of preliminary construction plan for ATietgen Place@
Councilman Wall removed himself from his council seat, due to a conflict of interest. Councilman Poteet presented the preliminary construction plans for this subdivision which is located on Tietgen Street between Middleton and Oliver Street. He stated that all comments from the engineers have been addressed. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve the preliminary construction plan for Tietgen Place. Motion was seconded by Councilman Bryan and passed with Councilman Wall abstaining. Councilman Wall returned to his council seat.

3. Request for recombination of Lots 3 and 6, Singing Pines Subdivision on Pine
Barren Road
Councilman Poteet presented this request from Mrs. Ruby Clifton, owner, to recombine these lots so that she may deed the rear portion of Lot 3 to her son. After discussion, Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this recombination. Motion was seconded by Councilman Bryan and passed without opposition.

4. Request for recombination of 7.75 acre portion of the Godley Tract in the northwest
corner of Pooler Parkway and Benton Drive
Councilman Poteet presented this request from Union Camp Realty Corp. to recombine a 7.75 acre tract to include a 4 acre tract that was previously subdivided out of this tract. He stated that the number of lots is not being increased, that there will still be two (2) lots. He further stated that due to the fact that the number of the lots are not being increased, this is exempt from the requirements of the subdivision ordinance. Councilman Poteet made a motion, based on Planning & Zoning and staff recommendation, to approve this recombination. Motion was seconded by Councilman Seay and passed without opposition.

5. Approval of right-of-way agreement for sidewalk/drainage improvement project
Mr. Baxter presented this agreement with the Department of Transportation for the right-of-way needed for the sidewalk/drainage improvement project. Councilman Poteet made a motion, seconded by Councilman Brewton, to approve this right-of-way agreement. Motion passed without opposition.

6. Approval of contract with D.O.T. for sidewalk/drainage improvement project
Mr. Baxter presented this contract between the city and the Department of Transportation for assistance in the construction costs for the sidewalk/drainage improvement project to the schools. He stated that the D.O.T. has agreed to pay $305,333 for this project. After discussion, Councilman Poteet made a motion to approve this contract. Motion was seconded by Councilman Bryan and passed without opposition.

7. Approval of alcoholic beverage license for Dilip Patel
Mr. Baxter presented this request from Mr. Dilip Patel for an alcoholic beverage license at 231 E. Hwy 80 (the convenience store at the Amoco station). Mr. Baxter stated that Chief Chan has approved this application and that this is a transfer from the previous owner. Councilman Brewton made a motion, seconded by Councilman DeFilippis, to approve this alcoholic beverage license. Motion passed without opposition.

8. Approval for Tindol & Company, CPAs, to perform 1998 audit
Councilman Bryan made a motion, seconded by Councilman Poteet, to table this item, in order to allow the city to bid out the audit. Motion passed without opposition.


There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:51 p.m. Motion was seconded by Councilman Poteet and passed without opposition.


Public Hearing

Two (2) public hearings were held prior to the regular City Council meeting on
Monday, December 21, 1998. Mayor Buddy Carter called the first hearing to order at 5:30 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Sonny DeFilippis, Jim Poteet, Wayne Seay and Stevie Wall; City Manager Dennis Baxter and City Attorney Wiley Ellis.

The purpose of these public hearings were to discuss:

5:30 p.m. - A requested setback variance at 404 Everett Drive - Mr. Raj Patel, owner, has requested a 10' rear setback variance to construct a home on this property. Mr. Phuong Nuygen, general contractor, was present and stated that this lot is very narrow and therefore a variance is needed.


5:45 p.m. - The proposed 1999 budget - Councilman Bryan presented the proposed 1999 budget.

There being no further business to discuss, the hearings were adjourned at approximately 5:47 p.m.