Council Minutes August 1, 2016

CITY OF POOLER

COUNCIL MINUTES

AUGUST 1, 2016

The regular meeting of the Pooler City Council was held on August 1, 2016.  Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilwoman  Rebecca Benton, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer, were also present.  

            The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Mayor Lamb.

            The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 339 calls in July, totaling 2238 for the year and that the police department responded to 1575 calls since the last meeting, totaling 22,620 for the year.

STREET/DRAINAGE

            Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

            Councilman Brown reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant. 

RECREATION  

            There was no report.

           

BUILDING/ZONING

            Councilwoman Benton reported that four (4) new single family residential and three (3) commercial permits were issued since the last meeting, totaling 114 residential and 32 commercial permits for the year, with 2076 inspections performed.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS the following was discussed:

1.  Variance request to reduce the minimum lot width, lot size and front, rear and side    yard setbacks for Parcel 1, a portion of the former Baker Tract on Pine Barren             Road

            A public hearing was held prior wherein several adjacent property owners presented opposition.  Mr. Byrd stated that the petitioner has requested the item be tabled until the next meeting.   Councilman Royal made a motion to table until August 15th.  Motion was seconded by Councilwoman Benton and passed without opposition.

2.  Site plan for Building 2 of Morgan Lakes Industrial Park

            The developer intends to construct a 150,000 sq. ft. warehouse on Lot 2 of the Warnell Subdivision on Jimmy DeLoach Parkway.  Councilwoman Benton made a motion to approve the site plan, contingent upon EPD approval, the developer paying $11,287.50 into the tree bank, installing an approved, functioning traffic signal, a 20' berm with plantings being placed in front of the development, a 10' berm with plantings on the east side and a 100' buffer provided on the north side prior to any certificates of occupancy being issued.  Motion was seconded by Councilman Brown and passed without opposition.

3.  Site plan for Pooler Storage

            Pooler Storage is a three-story mini-warehouse storage building with 500 sq. ft. of office space and three (3) one-story storage buildings at 240 Park Avenue.  Councilwoman Benton made a motion, seconded by Councilman Royal, to approve the plan, contingent upon NRCS approval, an 8' privacy fence being constructed and an access easement (road) being constructed on the east side of the property prior to the issuance of a certificate of occupancy.  Motion passed without opposition.  Beverly Holbrook, resident of Godley Station, asked that consideration be given to the traffic issues in the area.

4.  Recombination plat of Lot A, a 1.38 acre portion of the Evans Tract on East

            Highway 80

            The purpose of the plat is to combine two (2) parcels, creating a 1.38 acre lot on East Highway 80 (Mock Tract) for Jerry and Jacqueline Carver.  Councilman Royal made a motion to approve the plat.  Motion was seconded by Councilman Wall and passed without opposition.

5.  Award bid for Pine Barren Road Paving Project

            Mr.  Byrd presented three (3) bids for paving (overlay) Pine Barren Road (East).  Councilman Royal made a motion to award the bid to the low bidder, Carroll & Carroll, Inc. in the amount of $113,764.00.  Motion was seconded by Councilwoman Benton and passed without opposition.

6.  Special event permit for car show at recreation complex on October 1st and to waive fees

            Cleveland Harrity submitted an application to allow a car show at the recreation complex on October 1st to benefit a local family in need of obtaining a wheelchair accessible van through a local non-profit organization, Special Kicks.  Councilman Wall made a motion to approve the event and to waive the fees.  Motion was seconded by Councilman Royal and passed without opposition.

7.  Second Modification of Promissory Note and Loan Agreement for GEFA

            Loan 2013L29WJ

            Ms. Warner presented the Second Modification of Promissory Note and Loan Agreement for GEFA Loan 2013L29WJ.  Councilman Wall made a motion to approve.  Motion was seconded by Councilman Brown and passed without opposition.

8.  GMA Lease Supplement for eight (8) police vehicles

            Mr. Byrd presented a lease supplement with Georgia Municipal Association for eight (8) police vehicles.  Councilman Royal made a motion, seconded by Councilwoman Benton, to approve the lease supplement.  Motion passed without opposition.

            Councilman Royal made a motion to add #9.  Motion was seconded by Councilman Wall and passed without opposition.

9.  Change order from R.B. Baker Construction for parking lot expansion at Phase 2 of     the Recreation Complex

            Mr. Byrd presented a change order from R.B. Baker Construction in the amount of $185,106.25 to expand the parking lot and clear the remaining 30 acre portion of Phase 2 at the recreation complex.  Councilman Wall made a motion, seconded by Councilman Brown, to approve the change order.  Motion passed without opposition.

            Councilman Wall made a motion to add #10.  Motion was seconded by Councilman Royal and passed without opposition.

10.  Intergovernmental agreement with Savannah Airport Commission for traffic control             system

            Mr. Byrd stated that in order for the Savannah Airport Commission to reimburse the City for the installation of the traffic control system at Pooler Parkway/Airways Avenue, an intergovernmental agreement is needed.  Councilman Wall made a motion to approve the agreement with the provision that the Commission will reimburse the City within 30 days after the invoice is received.  Motion was seconded by Councilwoman Benton and passed without opposition.

            Jane Allen, resident of Country Homes, requested that street lights be added in the subdivision, noting that several areas are dimly lit.  Mr. Byrd stated that the City is working with Georgia Power to replace the old lights with brighter LED bulbs.

            Samuel Bostick, resident of The Arbors, presented concern over the traffic hazard near the Family Dollar on West Highway 80.  Mr. Byrd stated that this is a Department of Transportation issue that has been ongoing.

            Councilman Wall made a motion to adjourn to Executive Session at approximately 6:39 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Royal and passed without opposition.

            Mayor Lamb called the meeting back to order at 6:51 p.m.

            There being no further business to discuss, Councilman Royal made a motion to adjourn at approximately 6:51 p.m.  Motion was seconded by Councilwoman Benton and passed without opposition.

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

August 1, 2016.  Mayor Mike Lamb called the hearing to order at 5:45 p.m.  Present were Councilwoman  Rebecca Benton, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer, were also present.  

            The purpose of the hearing was to discuss a requested variance to reduce the minimum lot width, lot size and front, rear and side yard setbacks for Parcel 1, a portion of the former Baker Tract on Pine Barren Road.  Terry Coleman of Coleman Company, representing Pine Barren Partners, stated that his client has requested the variance be tabled until August 15th.  Pat Lynch, adjacent property owner, presented concern over the fact that the developer was aware of the building regulations when the land was purchased asking why the variance was being requested at this time.  Mr. Lynch stated that single-family residences are currently permitted to be built, adding that the request does not meet the criteria for a variance.  Charlie Thornburgh, resident of Somersby Subdivision, reiterated Mr. Lynch’s concern.  Chris Koneman, adjacent property owner, stated that if smaller houses are built, it would decrease the property values in the subdivision.  Mr. Byrd stated that the lot sizes being requested are the same as those in Somersby, which is in a Planned Unit Development (PUD).  Councilman Wall stated that while smaller lots have been approved in  PUDs, they were allowed due to the large amount of open space provided within the PUD.  Further, that the smaller lots have been kept to a minimum, with these being the only reasons they are allowed in a PUD and that single-family residential zoned lots outside of a PUD need to have a minimum lot size of 10,500 sq. ft.

            There being no further discussion, the hearing was adjourned at approximately 5:59 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

e-verify-city-of-pooler#99754
Date of Authorization: 2/13/08