Council Minutes August 15, 2016

CITY OF POOLER

COUNCIL MINUTES

AUGUST 15, 2016

The regular meeting of the Pooler City Council was held on August 15, 2016.  Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.  

            The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black.

            The minutes of the previous meeting were approved, with a correction to the motion on Item #5, upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilman Royal and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 157 calls since the last meeting, totaling 2395 for the year and that the police department responded to 1471 calls, totaling 24,091 for the year.

STREET/DRAINAGE

            Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

            Councilman Brown reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant. 

RECREATION  

            Councilwoman Black reported that gymnastics and dance classes are ongoing and registration for youth volleyball continues. 

BUILDING/ZONING

            Councilman Allen reported that six (6) new single family residential and five (5) commercial permits were issued since the last meeting, totaling 120 residential and 37 commercial permits for the year, with 2265 inspections performed.

            Chatham County Superior Court Judge John Morse, Jr. addressed Council, thanking them for their support during the recent primary election.

Under OLD BUSINESS the following was discussed:

1.  Variance request to reduce the minimum lot width, lot size and front, rear and side    yard setbacks for Parcel 1, a portion of the former Baker Tract on Pine Barren             Road

            A public hearing was held on August 1, 2016.  Travis Burke of Coleman Company requested, on behalf of the property owner, that the request be tabled until

the September 6th meeting.  Mayor Lamb stated that due to the item being tabled at the August 1st meeting, the adjacent property owners be allowed to speak on the request.  Charlie Thornburgh, resident of Somersby Subdivision, expressed concern over the fact that in the past, the owner tabled his request to rezone the property a few times, similar to the request at hand, noting that the owner seems to be creating a “pattern”.  Mr. Thornburgh expressed opposition to the request.  Pat Lynch, resident of Somersby, stated that by allowing the item to be tabled, it creates an imposition on the residents, especially those who have to make arrangements to be at the meeting, adding that he is opposed to the request.  Jennifer Guilliams, resident of Somersby, stated that the increase in number of houses affects the already over-crowded schools in the area. Councilman Brown made a motion to table the request to the September 6th meeting.  Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1.  Minor subdivision plat of Tract 13, a 71.63 acre parcel in Southwest Quadrant of Savannah Quarters

            Southwest Quadrant Development Company submitted a minor subdivision plat of Tract 13 to create Lots 13-A, which will consist of 61.63 acres and 13-B, consisting of 10 acres.  Councilman Allen made a motion to approve the plat.  Motion was seconded by Councilwoman Benton and passed without opposition.

2.  Site plan for warehouse expansion at Coggins Fulfillment Solutions

            The proposed addition for Coggins Fulfillment Solutions, located at 58 Columbia Drive, will be approximately 5,175 sq. ft.  Councilman Brown made a motion, seconded by Councilwoman Benton, to approve the site plan.  Motion passed without opposition.

3.  Site plan for Courtyard Savannah

            Courtyard Savannah is a 24,205 sq. ft. hotel with 120 rooms at 419 Pooler Parkway, in front of the Stadium 12 Cinema.  Mayor Lamb questioned the number of hotels named Courtyard Savannah.  Travis Burke of Coleman Company stated that “Savannah” was erroneously placed on the plat and that he did not think it would be called Courtyard Savannah.  Mr. Scheer cautioned that if the hotel has Savannah in its name, there may be confusion when calls are made for emergency services to the hotel.  Councilwoman Benton made a motion to approve the site plan, contingent upon Savannah not being part of the name, as a safeguard to public safety.  Motion was seconded by Councilman Allen and passed without opposition.

4.  Site plan for Lot 29A, Pooler Park of Commerce

            2 H Holdings, LLC intends to construct a 3,200 sq. ft. warehouse that will include an office, parking lot, road extension, gravel road and all required utilities on Lot 29A in the Pooler Park of Commerce.  Councilman Brown made a motion to approve the site plan, contingent upon $750.00 being paid into the tree fund and the 10 Japanese Maple trees being replaced with 10 Red Maple trees.  Motion was seconded by Councilwoman  Benton and passed without opposition.

5.  Special event permit for “Picnic for a Cure”, sponsored by Pooler Chamber of Commerce & Visitors Bureau, to be held October 1st at Tanger Outlets parking lot and to waive fees

            The Pooler Chamber of Commerce & Visitors Bureau is sponsoring a “Picnic for a Cure” on October 1st at the Tanger Outlets parking lot.  Councilman Wall made a motion to approve the permit and to waive the fees.  Motion was seconded by Councilwoman Benton and passed without opposition.

6.  Temporary/special event alcoholic beverage license for Kimberly Patterson at Ramada Inn on October 1st  

            Kimberly Patterson submitted an application to serve alcoholic beverages at a private event on October 1st at the Ramada Inn.  Mr. Byrd stated that Police Chief Mark Revenew has performed the background investigation and recommends approval.  Councilman Wall made a motion to approve the license.  Motion was seconded by Councilman Brown and passed with Councilman Allen opposing.

7.  Proposal from ARC Industries, LLC for scoreboard retrofit at stadium

            Mr. Byrd presented a proposal from ARC Industries, LLC for the scoreboard retrofit at the stadium.  Councilman Royal made a motion to approve the proposal in the amount of $15,800.00.  Motion was seconded by Councilwoman Benton and passed without opposition.

8.  Lease agreements for high school football games at stadium

            Mr. Byrd presented lease agreements with Savannah Christian Preparatory School, the Savannah-Chatham County Public School System and Benedictine Military School for the use of the stadium for high school football games.  Councilwoman Black made a motion to approve the lease agreements.  Motion was seconded by Councilwoman Benton and passed without opposition.

9.  Master Services Agreement with Hargray for 10 analog phone lines at municipal complex

            Mr. Byrd presented a Master Services Agreement with Hargray for 10 analog phone lines at the new municipal complex.  Councilman Royal made a motion to approve the agreement.  Motion was seconded by Councilwoman Black and passed without opposition.

            Michael Fell of Coleman Company requested that a plat revision of Lot 9 and the common area of Phase 2, Godley Station Professional Park Subdivision be added to the agenda.  Councilman Wall made a motion, seconded by Councilwoman Benton, to add Item #10.

10.  Plat revision of Lot 9 and the common area of Phase 2, Godley Station Professional Park Subdivision

            Mr. Fell presented the plat revision, stating that the original plat approved in 2003 provided for Lot 9 to be 0.52 acres and the new lot is proposed at 0.715 acres.  Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the plat revision.  Motion passed without opposition.

            Larry “Gator” Rivers addressed Council in regards to an event planned for August 20th at Sk8 City.  Mr. Rivers stated that a 3-on-3 basketball tournament is scheduled as part of “Project Understanding”, with the adults playing outside in the parking lot and that he is requesting a special event permit, with the fees waived.  Mr. Scheer stated that Mr. Rivers’ request was not made prior to the deadline for placing items on the agenda, cautioning that there is not ample time to study the impact the event may have on public safety and that if the request is allowed to be placed on the agenda, it will set a dangerous precedence.  Mayor Lamb asked if the date of the event could be moved.  Mr. Rivers stated that all of the activities will be conducted inside the skating rink.  Therefore a special event permit was not needed.

            Councilwoman Benton made a motion to adjourn to Executive Session at approximately 6:50 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Wall and passed without opposition.

            Mayor Lamb called the meeting back to order at 7:35 p.m.

            Councilman Wall made a motion to add Item #11 to the agenda.  Motion was seconded by Councilman Royal and passed without opposition.

11.  Authorize mayor to sign documents for settlement of Golden Isles Outdoor, LLC vs.   Robert Wellmaker, in his official capacity as Building Official for the City of   Pooler, Georgia, and the City of Pooler, Georgia

            Mr. Scheer stated that at the advice of outside counsel to settle the disputed claim from Golden Isles Outdoor, LLC, after requesting court approval, a one-time settlement has been reached with no admission of wrong doing on the City’s part.  Councilman Wall made a motion to approve the settlement and authorize Mayor Lamb to sign the final documents.  Motion was seconded by Councilwoman Benton and passed without opposition.  Councilwoman Benton stated that while she has agreed to approve the settlement, it is only because she does not want to subject the City to any major costs it would take to fight the case.  Mr. Byrd commended the plaintiff for working with the City to settle the case.

            There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:40 p.m.  Motion was seconded by Councilman Allen and passed without opposition.

                                                           

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

August 15, 2016.  Mayor Mike Lamb called the hearing to order at 5:45 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and  City Attorney Steve Scheer were also present.

            The purpose of the hearing was to discuss the comprehensive plan update.  Bill Compton of the Coastal Regional Commission was present, stating that the draft was not yet complete.  Mr. Compton presented information as to the timetable for submitting the plan to the Department of Community Affairs, noting that the City staff and steering/stakeholders committee have met on several occasions to prepare the draft and that a public opinion survey was conducted.  Councilwoman Benton expressed concern over the public comments submitted and that she was unable to participate in the survey.

            There being no further discussion, the hearing was adjourned at approximately 5:55 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08