CITY OF POOLER
OCTOBER 17, 2016
The regular meeting of the Pooler City Council was held on October 17, 2016. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilwoman Rebecca Benton, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.
The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilman Brown.
The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.
Mayor Lamb thanked city staff, church staff and members, restaurants, television stations and all of the government agencies who assisted before, during and after Hurricane Matthew.
Report from the Standing Committees:
Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.
Councilman Wall expressed appreciation to the city staff and departments for the long hours put in to make sure the citizens were safe during and after the hurricane.
Councilman Royal reported that the fire department responded to 239 calls since the last meeting, totaling 3094 for the year and that the police department responded to 1334 calls, totaling 30,611 for the year.
Councilman Royal made a motion to add Item #10 to the agenda. Motion was seconded by Councilwoman Benton and passed without opposition.
Councilwoman Benton reported that the street department picked up trash as needed, lifted trees on North Godley Station and Bourne Avenue, replaced the driveway at 417 N. Rogers Street, cleaned up debris from Hurricane Matthew, removed trees that were blocking stop signs on Southern Junction and Grand Central Boulevard and swept 24 miles of street. Further, that the drainage department performed routine maintenance, completed miscellaneous work orders, monitored flood waters before and after Hurricane Matthew and cleaned up debris after the hurricane.
Councilwoman Benton also thanked everyone who helped with the hurricane.
Councilman Brown reported that the water department inspected seven (7) water meters for new construction, repaired a leak at the irrigation meter at the new municipal complex, repaired one (1) leaking main, witnessed the testing and certification of 26 backflow preventers, performed 282 line locates requested by the Utility Protection Center and assisted with hurricane cleanup. Further, that the sewer department performed 16 grinder pump calls, four (4) sewer calls and eight (8) lift station calls and that the wastewater treatment plant is meeting its permit.
Councilman Brown expressed appreciation to the city departments for their work during the hurricane.
There was no report.
Councilwoman Benton reported that two (2) new single family residential permits were issued since the last meeting, totaling 133 residential permits for the year, with 3014 inspections performed.
There was no OLD BUSINESS to discuss.
Under NEW BUSINESS the following was discussed:
1. Site plan for convenience store at 1507 Quacco Road
A 4500 sq. ft. convenience store with eight (8) fuel pumps and a small leasable space is proposed at 1507 Quacco Road. The site will be served by City water and a privately owned sewer system, since the City does not have sewer in the area. David Aspenwall of Aspenwall Engineering was present on behalf of the owner, Yash Desai. Councilwoman Benton made a motion to approve the site plan, contingent upon the property owner connecting to City sewer, when available within two (2) years and a written memorandum being recorded in the office of the Clerk of Superior Court of Chatham County stating these conditions, with the information being properly indexed so as to provide constructive notice to any future owner prior to the certificate of occupancy being issued. Motion was seconded by Councilman Brown and passed without opposition. Mr. Aspenwall agreed to the contingencies on the motion.
2. Site plan for Outparcels 10 & 19 - Outlet Mall of Georgia
A 157,800 sq. ft. retail building is proposed on Parcels 10 and 19 at 201 Tanger Outlets Boulevard, with additional access from the access road in front of the IHOP Restaurant. Councilwoman Benton made a motion to approve the site plan, contingent upon $3750.00 being paid into the tree fund. Motion was seconded by Councilman Wall and passed without opposition.
3. Preliminary construction plan for The Farm at Morgan Lakes, Phase 1C
Morgan Lakes Property, LLC proposes to construct 52 single family residential houses in The Farm at Morgan Lakes. Councilman Brown made a motion to approve the plan, contingent upon all of the engineering comments being addressed. Motion was seconded by Councilwoman Benton and passed without opposition.
4. Special event permit for Surf Lagoon Fall Food Festival on November 19th & 20th
Surf Lagoon Fall Food Festival is a two (2) day event to be held at the water park on Towne Center Drive. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the event. Motion passed without opposition.
5. Memorandum of Understanding and Contract with Chatham County for storm debris removal
Mr. Byrd presented an Memorandum of Understanding and Contract with Chatham County for the removal of storm debris from Hurricane Matthew. Councilman Royal made a motion to approve the memorandum, contingent upon it being in compliance with FEMA regulations. Motion was seconded by Councilwoman Benton and passed without opposition.
6. Memorandum of Understanding with Chatham County for storm debris removal monitoring
Mr. Byrd presented a Memorandum of Understanding with Chatham County for the monitoring of storm debris removal. Councilwoman Benton made a motion to approve the memorandum, contingent upon it being in compliance with FEMA regulations. Motion was seconded by Councilman Royal and passed without opposition.
7. Award bid for Well House #1 Rebuild
Mr. Byrd presented bids for the Well House #1 Rebuild project. Councilman Royal made a motion to award the bid to the low bidder, L&L Utilities, in the amount of $385,549.00. Motion was seconded by Councilwoman Benton and passed without opposition.
8. Award bid for Rogers Street Improvements
Mr. Byrd requested this item be tabled. Councilman Royal made a motion, seconded by Councilwoman Benton, to table the item. Motion passed without opposition.
9. Resolution regarding Budget Adjustment 2016-02
Ms. Warner presented a resolution to approve Budget Adjustment 2016-02. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the resolution. Motion passed without opposition.
10. Emergency procurement ordinance
Mr. Scheer presented an ordinance to provide procedures for procurement in the event of an emergency when a threat to public health, welfare or safety exists. Mr. Scheer stated that FEMA regulations are now more restrictive and due to the recent hurricane, the ordinance needs to be adopted immediately. Councilman Wall made a motion to approve the ordinance on First and Second Reading, pursuant to Sections 3.16 and 3.18 of the City’s Code of Ordinances. Motion was seconded by Councilman Royal and passed without opposition.
There being no further business to discuss or the need for an executive session, Councilman Wall made a motion to adjourn at approximately 6:45 p.m. Motion was seconded by Councilman Royal and passed without opposition.