Council Minutes November 7, 2016

CITY OF POOLER

COUNCIL MINUTES

NOVEMBER 7, 2016

The regular meeting of the Pooler City Council was held on November 7, 2016.  Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Brown.

            The minutes of the previous meetings were approved as printed upon a motion by Councilman Royal, seconded by Councilman Brown, with no opposition.

            The minutes of the October 3rd Executive Session were approved upon a motion by Councilman Royal, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.  Councilman Wall mentioned that this Council meeting is the last in the old building which has outlived its life, adding that he has many memories of former councilmembers who mentored him.

           

PUBLIC SAFETY

            Councilman Royal reported that the police department responded to 2103 calls since the last meeting, totaling 32,714 for the year and that the fire department responded to 386 calls in October, totaling 3242 for the year. 

           

STREET/DRAINAGE

            Councilwoman Benton reported that the street department picked up trash as needed, added a sidewalk in front of Forest Lakes amenity building, poured six (6) park bench pads at Veterans Park, replaced the red bulb at Pooler Parkway & Pine Barren Road, replaced the signal head at Mill Creek Circle and swept 51 miles of street.  Further, that the drainage department performed routine maintenance along Pooler Parkway, Quacco Road, Pine Barren Road and Garden Acres Subdivision, completed miscellaneous work orders and removed trees and beaver dams along the canal rights-of-way.

WATER/SEWER

            Councilman Brown reported that the water department inspected 15 water meters for new construction, repaired one (1) leaking lateral and one (1) main, witnessed the testing and certification of 33 backflow preventers, performed 310 line locates requested by the Utility Protection Center. Further, that the sewer department performed two (2) grinder pump calls, two (2) sewer calls and five (5) lift station calls and that the wastewater treatment plant is meeting its permit.

RECREATION  

            Councilwoman Black reported that gymnastics and dance classes continue, youth basketball registration is underway, youth football teams will participate in the rama this month, a high school football playoff game is scheduled for November 11th and that the senior citizens will attend the Veteran’s Day Parade in Savannah and hold a bake sale on October 19th at Food Lion.

BUILDING/ZONING

            Councilman Allen reported that 10 new single family residential and three (3) commercial permits were issued since the last meeting, totaling 143 residential and 48 commercial permits for the year, with 3285 inspections performed.

Under OLD BUSINESS the following was discussed:

1.  Award bid for Rogers Street Improvements

            Mr. Byrd presented bids for the Rogers Street Improvements.  Councilman Royal made a motion to award the bid to the low bidder, Preferred Materials, Inc. in the amount of $663,775.00.  Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1.  Minor subdivision plat for Lot 1 of Morgan Lakes Industrial Park

            The developer submitted a minor subdivision plat to create Lots 5 and 6 from a portion of Lot 1.  Councilwoman Benton made a motion, seconded by Councilman Brown, to approve the plat.  Motion passed with Councilman Allen opposing.

2.  Site plan for Bassford Industrial Park, Buildings 22 & 23

            The developer’s intent is to construct a 109,500 sq. ft. warehouse on Lot 22 and a 166,500 sq. ft. warehouse on Lot 23.  Councilman Wall made a motion to approve the site plan, contingent upon $5,550.00 being paid into the tree fund.  Motion was seconded by Councilman Royal and passed without opposition.

3.  Site plan for Dorsey Repair Facility at 1476 E. Highway 80

            A 27,000 sq. ft. facility is proposed to allow trailers to be repaired in an enclosed area at 1476 E. Highway 80.  Councilman Royal made a motion, seconded by Councilman Wall, to approve the site plan.  Motion passed without opposition.

4.  New spine road for commercial development on Tract 13, Savannah Quarters PUD

            The proposed spine road will serve adjacent commercial parcels and will be extended to the west as development progresses.  Councilwoman Benton made a motion to approve the road, contingent upon all of the engineering comments being addressed.  Motion was seconded by Councilman Royal and passed without opposition.

5.  Site plan for proposed assisted living and memory care facility

            A 65,448 sq. ft. assisted living facility and a 25,519 sq. ft. memory care facility are proposed on property that is bordered by Easthaven Boulevard on the east, a proposed city street on the south and wetlands to the north.  Councilman Wall made a motion, seconded by Councilman Royal, to approve the site plan.  Motion passed without opposition.

6.  Site plan for Parkers Convenience Store at 1601 Dean Forest Road

            Parkers Convenience store is proposed for construction in the southwest quadrant of Dean Forest Road and Pine Meadow Drive.  The facility will include 4,500 sq. ft. with a food service component and  eight (8) dual fuel and eight (8) diesel pumps with a covered canopy.  Councilwoman Benton made a motion to approve the site plan, contingent upon $2,325.00 being paid into the tree fund.  Motion was seconded by Councilman Brown and passed without opposition.

7.  Alcoholic beverage license application for Varsha Patel at World of Beer

            Varsha Patel has submitted an application to serve liquor, beer and wine at World of Beer.  Mr. Byrd stated that Police Chief Mark Revenew has performed the background investigation and recommends approval.  Councilman Wall made a motion to approve the license, to include Sunday sales.  Motion was seconded by Councilman Brown  and passed with Councilman Allen opposing.

8.  Special event application for Surf Lagoon Winter/Christmas Fest on

            December 17th & 18th

            Mr. Byrd presented an application for the Surf Lagoon Winter/Christmas Fest to be held on December 17th & 18th.  Councilman Brown made a motion to approve the event, contingent upon off-duty police being hired for security.  Motion was seconded by Councilwoman Benton and passed without opposition.           

9.  Application for Fiscal Year 2017 Local Maintenance & Improvement Grant (LMIG) Program

            Mr. Byrd presented an application for the Fiscal Year 2017 LMIG and a list of streets to be resurfaced.  Councilman Royal made a motion to approve the application.  Motion was seconded by Councilwoman Benton and passed without opposition.

10.  Memorandum of Agreement with Department of Transportation for installation of lighting on I-16 ramps at Pooler Parkway

            Mr. Byrd presented a Memorandum of Agreement (MOA) for the installation, operation and maintenance of lighting structures along the ramps of I-16 & Pooler Parkway interchange.  Councilman Wall made a motion, seconded by Councilman Royal, to approve the MOA.   Motion passed without opposition.

11.  Contract with Savannah Auction Exchange

            Mr. Byrd presented a contract with Savannah Auction Exchange for furniture from city hall and the police department to be auctioned.  Councilman Wall made a motion to approve the contract, contingent upon the city attorney’s approval.  Motion was seconded by Councilman Royal and passed without opposition.

12.  Change order #3 for Recreation Complex Phase 2 Parking Lot Extension

            Mr. Byrd presented change order #3 for the parking lot extension in Phase 2 of the Recreation Complex in the amount of $61,614.66.  Councilwoman Black made a motion, seconded by Councilwoman Benton, to approve the change order.  Motion passed without opposition.        

13.  Agreement with Georgia International Trade Center

            Lee Hughes, representing the Georgia International and Maritime Trade Center Authority, presented a Fourth Amendment to Intergovernmental Contract between the Authority and the City to extend the expiration date for 20 years.  Councilman Wall expressed concern over the lack of signage/information being displayed in the Trade Center to promote Pooler, noting the amount of hotel/motel tax money paid to the Trade Center.  Further stating that Pooler may in the future have its own trade center and the tax funds would be used to fund the center.  Mr. Hughes presented options to consider, stating that a 20-year commitment is needed in order to help the Authority secure funding for their expansion project for the Trade Center.  After discussion, Councilman Wall made a motion to approve the contract for one (1) year, contingent upon the city attorney preparing a new contract.  Motion was seconded by Councilman Allen and passed without opposition.

14.  Right-of-Way Deed for 0.007 acre parcel at W. Highway 80 & N. Rogers Street

            Mr. Byrd presented a right-of-way deed for the parcel of land at the corner of W. Highway 80 & N. Rogers Street, stating that this parcel is to be used for traffic improvements.  Councilwoman Benton made a motion to approve the deed, contingent upon the city attorney’s approval.  Motion was seconded by Councilman Allen and passed without opposition.

            Councilman Royal made a motion to adjourn to Executive Session at approximately 6:56 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Allen and passed without opposition.

            Mayor Lamb called the meeting back to order at 7:13 p.m.  Councilwoman Benton made a motion to approve the purchase of Central of Georgia Railroad property (3.8715 +/- acres on Highway 80) for $1,000,000.00, including the donation of 58 acres of land adjacent to the recreation park on S. Rogers Street, to be used for public purposes.  Motion was seconded by Councilman Wall and passed without opposition.

            There being no further business to discuss, Councilman Royal made a motion to adjourn at approximately 7:14 p.m.  Motion was seconded by Councilman Brown and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08