Council Minutes November 21, 2016

CITY OF POOLER

COUNCIL MINUTES

NOVEMBER 21, 2016

The regular meeting of the Pooler City Council was held on November 21, 2016.  Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black.

            The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

            The minutes of the November 7th Executive Session were approved upon a motion by Councilman Royal, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 186 calls since the last meeting, totaling 3429 for the year and that the police department responded to 1351 calls, totaling 34,065 for the year. 

           

STREET/DRAINAGE

            Councilwoman Benton reported that the street department picked up trash as needed, installed six (6) park benches at Veterans Park and back filled around sidewalks, repaired the light at Coleman Boulevard, performed shoulder work in various areas and swept 34 miles of street.  Further, that the drainage department performed routine maintenance cutting along Quacco Road, Pine Barren Road, Highway 80 and Country Homes Subdivision, completed miscellaneous work orders and repaired catch basins in Garden Acres Subdivision and Godley Station Boulevard. 

            Councilwoman Benton stated that the Pooler Garden Club will be installing a Blue Star Marker at Veterans Park on December 7th at 10:00 a.m.

WATER/SEWER

            Councilman Brown reported that the water department inspected eight (8) water meters for new construction, repaired two (2) leaking laterals, helped with the move to the new municipal complex, performed maintenance of 26 fire hydrants, witnessed the testing and certification of 29 backflow preventers and performed 280 line locates requested by the Utility Protection Center. Further, that the sewer department performed three (3) grinder pump calls, two (2) sewer calls and four (4) lift station calls and that the wastewater treatment plant is meeting its permit.

RECREATION  

            Councilwoman Black reported that gymnastics and dance registration is open, youth basketball registration is underway, tennis lessons continue and that the seniors will be raffling a quilt at their holiday party.  Further, that the tree lighting at Joe Baker Park is scheduled for Sunday, November 27th at 5:30 p.m. 

BUILDING/ZONING

            Councilman Allen reported that one (1) new single family residential, 28 attached unit and three (3) commercial permits were issued since the last meeting, totaling 144 residential, 28 attached unit and 51 commercial permits for the year, with 3466 inspections performed.

            Councilman Allen made a motion to add Item #13 to the agenda.  Motion was seconded by Councilman Wall and passed without opposition.

            Mayor Lamb welcomed City Engineer Holmes Bell and Architect Eric Johnson of Hussey Gay Bell to the meeting as well as Noah Anderson-Davis of Elkins Construction, thanking them for their hard work in planning and constructing the new municipal complex. 

            Mayor Lamb also welcomed former Councilmembers Wayne Seay and Larry Olliff to the meeting.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS the following was discussed:

1.  Minor subdivision plat of Lot 5, Morgan Center

            Stop ‘N Stor 6, LLC submitted a minor subdivision plat to create Lots 5A, consisting of 3.56 acres and 5B, consisting of 1.0 acre, from Parcel D-7, a portion of the Morgan Tract Q.  Councilman Allen made a motion to approve the plat.  Motion was seconded by Councilwoman Benton and passed without opposition.

2.  Site plan for Battery Warehouse

            Battery Warehouse is a proposed 12,300 sq. ft. warehouse/office on Lot 14 in Westside Business Park at 63 Columbia Drive.  Councilman Wall made a motion, seconded by Councilman Royal, to approve the site plan.  Motion passed without opposition.

3.   Acceptance of maintenance bond for East Spine Road, Phase IV

            East Spine Road, Phase IV will serve adjacent commercial parcels, one being the proposed Shepherd Living at Savannah Quarters, an assisted living and memory care facility.  Mr. Byrd stated that the road will be public.  Councilman Royal made a motion to accept the maintenance bond in the amount of $157,540.00, contingent upon the city attorney approving the bond.  Motion was seconded by Councilwoman Benton and passed without opposition.

4.  Release of performance bond/acceptance of maintenance bond for Davenport II, Phase A

            A final inspection was performed on November 2nd by the Public Works Department.  Councilman Brown made a motion to release the performance bond and accept the maintenance bond in the amount of $511,431.00 for Phase A of Davenport Subdivision, contingent upon the city attorney approving the bond.  Motion was seconded by Councilman Royal and passed without opposition.

5.  Acceptance of maintenance bond for remaining 46 lots in Westbrook, Phase 6

            Phase 6 of Westbrook Subdivision includes Lots 673 through 706 and 712 through 723 (46 lots).  A final inspection was performed on November 2nd by the Public Works Department.  Councilwoman Benton made a motion, seconded by Councilman Royal, to accept the maintenance bond in the amount of $119,678.00, contingent upon the city attorney approving the bond.  Motion passed without opposition.

6.  Hold Harmless Agreement with Westbrook at Savannah Quarters Community Association

            Mr. Byrd presented a hold harmless agreement for the private roadway pavement in Savannah Quarters, stating that public water and sewer lines run beneath the private roadways owned by the Westbrook at Savannah Quarters Community Association, Inc.  Councilwoman Benton made a motion to approve the agreement.  Motion was seconded by Councilman Brown and passed without opposition.

7.  Change Order #4 for 3.3 MGD Wastewater Treatment Facility Upgrade

            Mr. Byrd presented Change Order #4 for the 3.3 MGD Wastewater Treatment Facility Upgrade.  Councilman Brown made a motion to approve the change order in the amount of $93,030.72.  Motion was seconded by Councilman Wall and passed without opposition.

8.  Amendment to 2015 Georgia Municipal Association Installment Sale Agreement and Land Transfer to Georgia Department of Transportation

            Mr. Scheer presented a resolution for the transfer of property to the State of Georgia for public safety purposes and to amend the installment sale agreement with Georgia Municipal Association for the municipal complex project financing.  Councilman Royal made a motion to approve the resolution.  Motion was seconded by Councilwoman Benton and passed without opposition.

9.  Employee Handbook January 2017

            Mr. Byrd presented the Employee Handbook January 2017.  Councilman Wall made a motion to approve the handbook.  Motion was seconded by Councilwoman Benton and passed without opposition.

10.  Rental Agreement with AMJ Leasing, LLC for copiers

            Mr. Byrd presented a rental agreement with AMJ Leasing, LLC for six (6) copiers.  Councilman Royal made a motion, seconded by Councilwoman Benton, to approve the agreement.  Motion passed without opposition.

11.  Service Agreement with Ashley’s Business Solutions for copiers

            Mr. Byrd presented a service agreement with Ashley’s Business Solutions for seven (7) copiers.  Councilman Allen made a motion to approve the agreement.  Motion was seconded by Councilwoman Benton and passed without opposition.

12.  Site plan for Kauffman Tire

            Kauffman Tire is a proposed 7,566 sq. ft. tire center on Towne Center Boulevard, adjacent to Hilton Home 2 Hotel.  Councilman Allen made a motion to approve the site plan.  Motion was seconded by Councilwoman Benton and passed without opposition.

13.  Award bid for cleaning services for new municipal complex

            Mr. Byrd presented three (3) bids for cleaning the new municipal complex.  Councilman Wall made a motion, seconded by Councilman Royal, to award the bid to the low bidder, 360 Clean, in the amount of $792.00 per month.  Motion passed without opposition.

            Councilwoman Benton made a motion to adjourn to Executive Session at approximately 6:30 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Allen and passed without opposition.

            Mayor Lamb called the meeting back to order at 7:08 p.m.

            There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:08 p.m.  Motion was seconded by Councilman Allen and passed without opposition.

Public Hearing

            A public hearing was held before the regular City Council meeting on November 21, 2016.  Mayor Lamb called the hearing to order at 5:45 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

           

            The purpose of the hearing was to discuss the proposed 2017 budget.  Ms. Warner presented the budget, stating that the General Fund balances at $21,222,594.00, the Hotel/Motel Tax Fund balances at $1,100,000.00, the SPLOST Fund balances at $3,660,000.00, the Capital Projects Fund balances at $1,088,775.00 and the Water/Sewer Fund balances at $8,461,023.00.  Further, that the proposed budget provides for the millage rate to remain as current or the roll-back rate.

            There being no further discussion, the hearing was adjourned at approximately 5:49 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08