Council Minutes December 19, 2016

CITY OF POOLER

COUNCIL MINUTES

DECEMBER 19, 2016

The regular meeting of the Pooler City Council was held on December 19, 2016.  Mayor Mike Lamb called the meeting to order at 6:05 p.m. (delayed due to the public hearings held prior).  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Mayor Lamb.

            The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 193 calls since the last meeting, totaling 3712 for the year and that the police department responded to 1618 calls, totaling 37,377 for the year. 

            Police Chief Mark Revenew reported that the police department received re-certification through the Georgia Association of Police Chiefs, after a two-day audit of the department’s policies, procedures and practices.  Chief Revenew commended Sandy Tally, Certification Manager/Property and Evidence, on this achievement.

           

STREET/DRAINAGE

            Councilwoman Benton reported that the street department picked up trash in designated areas and as needed, poured a 25' x 75' concrete slab in front of the maintenance shop and a 20' x 30' slab at the wastewater treatment plant, changed the yellow bulb in front of Mill Creek Circle, hauled four (4) loads of miscellaneous debris to the landfill and swept 25 miles of street.  Further, that the drainage department performed routine maintenance on Winskie Road, North Newton Street and Steffen Woods Subdivision, cut and cleaned the Collins Street outfall, removed beaver dams on Governor Treutlen Boulevard and completed miscellaneous work orders.

WATER/SEWER

            Councilman Brown reported that the water department inspected five (5) water meters for new construction, repaired one (1) leaking lateral and one (1) leaking water main at the wastewater treatment plant, performed maintenance of 30 fire hydrants, witnessed the testing and certification of 19 backflow preventers and performed 256 line locates requested by the Utility Protection Center. Further, that the sewer department performed eight (8) grinder pump calls, four (4) collection system calls, four (4) lift station calls and repaired the Towne Lake force main.  Also, that the wastewater treatment plant is meeting its permit.

RECREATION  

            Councilwoman Black reported that activities will resume after the holiday break in January.

BUILDING/ZONING

            Councilman Allen reported that nine (9) new single family residential permits were issued since the last meeting, totaling 156 residential permits for the year, with 3626 inspections performed.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS the following was discussed:

1.  Zoning map amendment of approximately 5.22 acres on the corner of Old Dean Forest Road and Raymond Road from RA-2 to I-1

            A public hearing was held prior wherein Janet Hiott, adjacent property owner, expressed concern over the potential negative impact the rezoning would cause to adjacent properties.  Michael Newman of the Ayer Corporation, representing Southeastern Freight Lines, presented a request to rezone the property from RA-2 (Residential-Agricultural, 2-family dwelling) to I-1 (Light Industrial).  Councilman Wall questioned if the petitioner had contacted Ms. Hiott in an effort to satisfy her concerns and recommended Ms. Hiott and the petitioner meet in order to address her concerns.  After discussion, Councilman Wall made a motion to table the requested zoning map amendment.  Motion was seconded by Councilman Royal and passed without opposition.

2.  Zoning map amendment of approximately 2.16 acres on the corner of Dublin Road and Bluffton Road from RA to I-1

            A public hearing was held prior wherein Ben Martin, resident on Bluffton Road, expressed opposition to the rezoning.  Betty Stone, owner, submitted a request to rezone the property from RA (Residential Agricultural) to I-1 (Light Industrial).  Mr. Byrd stated that Planning & Zoning has recommended denial.  After review of the criteria, Councilman Allen made a motion to deny the request.  Motion was seconded by Councilman Brown and passed without opposition.

3.  Zoning map amendment of approximately 74 acres on Jimmy DeLoach Parkway from PUD to C-2

            A public hearing was held prior.  Attorney Robert McCorkle, representing the owner, JACP Properties and Capallo Family, presented a request to rezone the property from PUD (Planned Unit Development) to C-2 (Heavy Commercial), stating that the proposed use will be for a Premier Tire and Truck Service Center.  Further, that while the property is currently designated as commercial within the PUD, truck service centers are not listed as a permitted use, therefore requiring the property to be rezoned C-2 since it is a permitted use in the City’s ordinance and will minimize the potential impact a more intense industrial zoning will have on the community.  After review of the criteria, Councilwoman Benton made a motion to approve the zoning map amendment.  Motion was seconded by Councilman Wall and passed without opposition.

4.  Conditional use to allow a truck service center to operate in a C-2 district on Jimmy DeLoach Parkway

            A public hearing was held prior wherein Mr. McCorkle presented a requested conditional use to allow a truck service to operate in a C-2 (Heavy Commercial) district (approved in Item #3) on Jimmy DeLoach Parkway, across from The Hunt Club Subdivision.  After review of the criteria, Councilman Wall made a motion to approve the conditional use.  Motion was seconded by Councilwoman Benton and passed without opposition.

5.  Recombination plat of 122 Raymond Road

            The owner’s intent is to create one (1) parcel totaling 12.66 acres for the expansion of the existing freight truck terminal on the corner of Old Dean Forest Road and Raymond Road.  Due to the requested zoning map amendment being tabled (Item #1), Councilman Wall made a motion, seconded by Councilman Royal , to table this request.  Motion passed without opposition.

6.  Minor subdivision of Lot C, a 9.8 acre parcel of Lot 5, The Armstrong Tract

            Pooler Parkway, LLC submitted a minor subdivision plat creating a 1.532 acre tract from Lot C, a 9.80 parcel of Lot 5 of The Armstrong Tract at the southeast intersection of Pooler Parkway and Pine Barren Road.  Councilwoman Benton made a motion to approve the minor subdivision.  Motion was seconded by Councilman Allen and passed without opposition.

7.  Preliminary construction plan for Harmony, Phase 3-A

            Phase 3-A of The Harmony Subdivision consists of approximately 0.930 acres with five (5) single-family residential lots.  Councilman Royal made a motion, seconded by Councilman Brown, to approve the plan.  Motion passed without opposition.

8.  Site plan for Lot 37C, Westside Business Park

            A  57, 600 sq. ft. warehouse with a 2,500 sq. ft. office is proposed on Lot 37C, 119 Westside Boulevard.  Councilman Royal made a motion to approve the plan.  Motion was seconded by Councilwoman Benton and passed without opposition.

9.  Site plan for Morgan Lakes Industrial Park, Building 4

            The developer intends to construct a 153,000 sq. ft. warehouse within the Morgan Lakes Industrial Park on Jimmy DeLoach Parkway.  Councilman Royal made a motion to approve the plan, contingent upon $11,287.50 being paid into the tree fund.  Motion was seconded by Councilwoman Benton passed with Councilman Allen opposing.

10.  Minor subdivision plat for Southwest Quarter Holdings

            The owner intends to create a 3.46 acre parcel from a portion of Tract 1, located south of the intersection of Westbrook Lane and Spanton Crescent.  Councilwoman Benton made a motion to approve the plat.  Motion was seconded by Councilman Allen and passed without opposition.

11.  Agreement with Pooler Chamber of Commerce and Visitors Bureau for 2017

            Hotel/Motel Tax Funds

            Mr. Byrd presented the agreement with the Pooler Chamber of Commerce and Visitors Bureau for the 2017 hotel/motel tax funds.  Councilman Wall made a motion, seconded by Councilman Royal, to approve the agreement, contingent upon receipt of the Chamber’s 2017 budget.  Motion passed without opposition.

12.  Change Order #3 for 3.3 MGD Wastewater Treatment Facility Upgrade

            Mr. Byrd presented Change Order #3 for the 3.3 MGD Wastewater Treatment Facility Upgrade.  Councilman Brown made a motion to approve the change order in the amount of $11,923.88.  Motion was seconded by Councilwoman Benton and passed without opposition.

13.  Master Services Agreement with Polished Geek for website consulting and technical services

            Mr. Byrd presented a Master Services Agreement with Polished Geek for website consulting and technical services for the City’s website, which has been down for a few weeks.  Councilman Wall made a motion to approve the agreement, contingent upon the city attorney’s changes being made to the agreement.  Motion was seconded by Councilman Royal and passed without opposition.

14.  Master Services Agreement with Hargray for upgrade at Municipal Complex

            Mr. Byrd presented a Master Services Agreement with Hargray for cable television service to the new municipal complex.  Councilman Brown made a motion, seconded by Councilwoman Benton, to approve the agreement.  Motion passed without opposition.

15.  Purchase Agreement/Equipment and Software Maintenance Agreement with Pitney             Bowes

            Mr. Byrd stated that the purchase is not needed at this time and requested the item be withdrawn.  This request was honored.

16.  Resolution to adopt 2016-2036 Comprehensive Plan

            Mr. Byrd presented a resolution to adopt the City’s 2016-2036 Comprehensive Plan, stating that the Department of Community Affairs has approved the plan.  Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the resolution.  Motion passed without opposition.

17.  Resolution regarding Budget Adjustment 2016-03

            Ms. Warner presented a resolution regarding Budget Adjustment 2016-03, stating that the adjustment is required for expenditures relating to Hurricane Matthew, additional technology costs associated with the new complex, storage building, traffic signal improvements on Rogers Street and the purchase of the railroad property.  Councilman Wall made a motion to approve the resolution.  Motion was seconded by Councilwoman Benton and passed without opposition.

18.  Fifth Amendment to Collection and Disposal Agreement with Waste Management    of Georgia, Inc.

            Mr. Byrd presented the Fifth Amendment to Collection and Disposal Agreement with Waste Management of Georgia, stating that the City has recently published an invitation to bid the City’s waste services, after duly notifying the current waste service company.  Mr. Byrd stated that the amendment is to add provisions for termination and the purchase of recycle carts, if the City were to award the bid to another company.  Councilwoman Benton  made a motion to approve the amendment.  Motion was seconded by Councilman Allen and passed without opposition.

            Councilman Allen made a motion to adjourn to Executive Session at approximately 6:43 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilwoman Benton and passed without opposition.

            Mayor Lamb called the meeting back to order at 7:06 p.m.

            There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:06 p.m.  Motion was seconded by Councilman Allen and passed without opposition.

                                                           

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

December 19, 2016.  Mayor Mike Lamb called the hearing to order at 5:30 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

           

            The purpose of the hearing was to discuss a requested zoning map amendment of approximately 5.22 acres on the corner of Old Dean Forest Road and Raymond Road from RA-2 (Residential-Agricultural, 2-family dwelling) to I-1 (Light Industrial).  Michael Newman of the Ayer Corporation, presented the rezoning request on behalf of Southeastern Freight Lines, stating that the proposed use is the same as the existing.  Further, that adequate separation and a landscaped buffer with a 10' berm to mitigate sound will be provided as a transition from the adjacent residential properties and that the expansion will eliminate one existing driveway on Raymond Road, with a new one proposed to connect to Old Dean Forest Road.  Janet Hiott, adjacent property owner, expressed concerns about the potential increase of truck traffic, noise, pollution, drainage issues and the decrease in property values if the property is rezoned.  Also, the increase in noise from the trucks’ back-up beepers, which are heard all day and early in the morning.  Mr. Newman added that the intent is to create trailer parking spaces adjacent to the residential property and to consolidate all activities onto one (1) property (Item #5 of the agenda).  And, that the stormwater pond will be expanded to reduce run-off.

            There being no further discussion, the hearing was adjourned at approximately 5:49p.m.

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

December 19, 2016.  Mayor Mike Lamb called the hearing to order at 5:49 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

           

            The purpose of the hearing was to discuss a requested zoning map amendment of approximately 74 acres on Jimmy DeLoach Parkway from PUD (Planned Unit Development) to C-2 (Heavy Commercial).  Attorney Robert McCorkle, on behalf of the owner, JACP Properties and Capallo Family, presented the request, stating that the proposed is currently designated as commercial within the Wynn-Capallo PUD.  A truck service center is not a permitted use within the PUD, therefore, the developer has requested C-2 over a more intense industrial zoning in order to minimize the potential impact on the community.  Councilman Wall questioned if 500 acres will remain in the PUD, if the rezoning is approved.  Mr. McCorkle responded that 643 acres will remain.

            There being no further discussion, the hearing was adjourned at approximately 5:57 p.m.

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

December 19, 2016.  Mayor Mike Lamb called the hearing to order at 5:57 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

           

            The purpose of the hearing was to discuss (1) a requested zoning map amendment of approximately 2.16 acres on the corner of Dublin Road and Bluffton Road from RA (Residential-Agricultural) to I-1 (Light Industrial).  Betty Stone, owner, has petitioned to rezone approximately 2.16 acres.  Ben Martin, resident on Bluffton Road, expressed opposition to this rezoning and one to follow.  Ms. Stone was not present at the hearing.  Councilwoman Benton questioned where the access is planned, due to these roads being residential.

            (2) A requested zoning map amendment of 202 Dublin Road from R-A (Residential-Agricultural) to I-1 (Light Industrial).  Betty Stone, owner, has petitioned to rezone approximately one (1) acre.

            There being no further discussion, the hearing was adjourned at approximately 6:03 p.m.

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

December 19, 2016.  Mayor Mike Lamb called the hearing to order at 6:03 p.m.  Present were Councilman Bruce Allen, Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

           

            The purpose of the hearing was to discuss a requested conditional use to allow a truck service center to operate in a C-2 (Heavy Commercial) district on Jimmy DeLoach Parkway.  Attorney Robert McCorkle, on behalf of the owner, JACP Properties and Capallo Family, presented the requested conditional use to allow a truck service center to operate on Jimmy DeLoach Parkway.  Mr. McCorkle stated that the use will generate minimal truck traffic and in order to minimize the impact, the owner will install downcast lighting and the developed portion of the property will be landscaped. 

            There being no further discussion, the hearing was adjourned at approximately 6:04 p.m.

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