Council Minutes January 17, 2017

CITY OF POOLER

COUNCIL MINUTES

JANUARY 17, 2016

The regular meeting of the Pooler City Council was held on January 17, 2017.  Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilwoman  Rebecca Benton, Councilwoman Shannon Black, Councilman Mike Royal, Councilman Ashley Brown and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black.

            The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilman Royal and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 176 calls this year and that the police department responded to 1765 calls.

           

STREET/DRAINAGE

            Councilwoman Benton reported that the street department picked up trash in designated areas as needed and swept 15 miles of streets.  Further, that the drainage department performed routine maintenance and completed miscellaneous work orders.

WATER/SEWER

            Councilman Brown reported that the water department inspected four (4) water meters for new construction, repaired one (1) leaking lateral, witnessed the testing and certification of 13 backflow preventers and performed 208 line locates requested by the Utility Protection Center. Further, that the sewer department performed three (3) grinder pump calls and one (1) collection system call.  Also, that the wastewater treatment plant is meeting its permit.

RECREATION  

            Councilwoman Black reported that youth basketball games have begun and that registration for gymnastics classes, baseball, softball, t-ball and spring soccer is ongoing.  Further, that the seniors are planning a trip to Cherokee.

BUILDING/ZONING

            Councilwoman Benton reported that four (4) new single family residential and four (4) commercials permits were issued since the last meeting, totaling four (4) single family residential and four (4) commercial permits for the year, with 92 inspections performed.

Under OLD BUSINESS the following was discussed:

1.  Preliminary construction plan for Hunt Club, Phase 6

            Phase 6 of The Hunt Club consists of 74 single family residential lots.  Councilman Royal made a motion to approve the plan, contingent upon the engineering comments being addressed and the pre-construction conference not being held until the comments have been addressed.  Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1.  Acceptance of performance bond/final plat for Forest Lakes, Phase 6

            Phase 6 of Forest Lakes Subdivision consists of 36 single-family residential lots.  Councilman Wall made a motion, seconded by Councilwoman Benton, to accept the performance bond and approve the final plat, contingent upon the city attorney approving the bond.  Motion passed without opposition.

2.  Recombination plat of Tracts 1-E-1, 1-E-2 and 1-A of The Roberts Tract

            Mr. Byrd presented a recombination plat for a proposed distribution warehouse.  Councilwoman Benton made a motion to approve the plat.  Motion was seconded by Councilman Brown and passed without opposition.

3.  Master plan/clearing/grading plan for SH Morgan Industrial Park, Phase I

            Terry Coleman of Coleman Company presented a master plan, clearing and grading plan for Phase I of the SH Morgan Industrial Park.  Councilwoman Benton made a motion, seconded by Councilwoman Black, to approve the master plan/clearing/grading plan, contingent upon the buffers to remain until site plan approval to determine if the buffers are required and a cemetery access easement being noted on the plat.  Motion passed without opposition.

4.  Clearing and grading plan for SH Morgan Industrial Park South Access Road

            Mr. Coleman presented the clearing and grading plan for the SH Morgan Industrial Park South Access Road.  Councilwoman Benton made a motion to approve the plan, contingent upon the modification of the railroad crossing being approved by the Georgia Department of Transportation.  Motion was seconded by Councilman Brown and passed without opposition.

5.  Preliminary construction plan for Harmony Phase 4

            Phase 4 of The Harmony Subdivision will consist of 24 single-family residential lots.  Councilwoman Benton made a motion to approve the plan.  Motion was seconded by Councilman Brown and passed without opposition.

6.  Alcoholic beverage license for Robert H. Demere III at Enmark Station (830 W. Highway 80)

            Robert H. Demere III submitted an application to sell beer and wine at the Enmark Station.  Mr. Byrd stated that Police Chief Mark Revenew has performed the required background check.  Councilman Brown made a motion, based on Chief Revenew’s recommendation, to approve the license with the caveat that any violations during their probation (the Department of Revenue has placed them on a 12-month probation) will result in further consequences including suspension or revocation.  Motion was seconded by Councilman Royal and passed without opposition.

           

7.  Alcoholic beverage license for Robert H. Demere III at Enmark Station (907 E. Highway 80)

            Robert H. Demere III submitted an application to sell beer and wine at the Enmark Station.  Mr. Byrd stated that Police Chief Mark Revenew has performed the required background check.  Councilman Brown made a motion, based on Chief Revenew’s recommendation, to approve the license with the caveat that any violations during their probation (the Department of Revenue has placed them on a 12-month probation) will result in further consequences including suspension or revocation.  Motion was seconded by Councilman Royal and passed without opposition.

8.  Change order #5 for 3.3 MGD Wastewater Treatment Facility Upgrade

            Mr. Byrd presented change order #5 for the 3.3 MGD Wastewater Treatment Facility Upgrade.  Councilman Brown made a motion, seconded by Councilwoman Benton, to approve the change order in the amount of $16,158.23.  Motion passed without opposition.

9.  Approval for Next Wave Designs to build City app

            Mr. Byrd presented a proposal from Next Wave Designs to build a City app.  Councilman Royal made a motion to approve the proposal in the amount of $2150.00 for the first year, including the monthly service.  Motion was seconded by Councilman Wall and passed without opposition.

10.  Large Project Marking - Utility Facility Locating Agreement with Vasi & Associates Inc.

            Mr. Byrd presented an agreement with Vasi & Associates Inc. for utility lines to be located for a large AT&T project.  Councilman Royal made a motion to approve the agreement.  Motion was seconded by Councilwoman Benton and passed without opposition.

11.  Approval to write off bad debt for utility accounts through December 31, 2013

            Ms. Warner presented a list of utility accounts through December 31, 2013 to be written off as bad debt.  Councilman Wall made a motion to approve the list with the total account balances retroactive to December 31, 2016. Motion was seconded by Councilman Royal and passed without opposition.

           

            There being no further business to discuss or the need for an Executive Session, Councilman Wall  made a motion to adjourn at approximately 6:37 p.m.  Motion was seconded by Councilman Royal and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08