Council Minutes July 3, 2017

 

CITY OF POOLER

COUNCIL MINUTES

JULY 3, 2017

The regular meeting of the Pooler City Council was held on July 3, 2017.  Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

 

            The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilwoman Black.

 

            The minutes of the previous meeting were approved as printed upon a motion by Councilman Royal, seconded by Councilwoman Benton, with no opposition.

 

Report from the Standing Committees:

 

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 318 calls in June, totaling 1942 for the year and that the police department responded to 1429 calls since the last meeting, totaling 18,340  for the year.

           

STREET/DRAINAGE

            Councilwoman Benton reported that the street department picked up trash in designated areas as needed, removed trees and cleared the right-of-way on Pooler Parkway, poured a slab at the record retention building, assisted the water department with a leak on Jerome Street, relocated the fence gate around the tower on Rogers Street and swept 37 miles of streets.  Further, that the drainage department performed routine maintenance, picked up trash in designated areas, repaired three (3) storm inlet lids in Westside Business Park, mowed the drainage easements behind Raindance Road, the recreation complex and Garden Acres Subdivision, began cutting ditches along Pine Barren Road and completed five (5) citizen work requests.

            Councilwoman Benton made a motion to add Item #7.  Motion was seconded by Councilman Wall and passed without opposition.

 

WATER/SEWER

            Councilman Brown reported that the water department inspected six (6) water meters for new construction, repaired one (1) leaking main, completed 36 meter change outs on corrupt meters, repaired the chlorine system at well #2, repaired and replaced the irrigation valves at municipal complex that was damaged by a log truck, witnessed the testing and certification of 43 backflow preventers and performed 284 line locates requested by the Utility Protection Center. Further, that the sewer department performed four (4) grinder pump, two (2) lift station and three (3) sewer calls.  Also, that the wastewater treatment plant is meeting its permit.

 

RECREATION  

            Councilwoman Black reported that youth summer basketball is wrapping up and the 8 and under boys’ all-star baseball team won the district championship and will be continue to the State tournament.

 

BUILDING/ZONING

            Councilman Allen reported that eight (8) new single family residential, 10 attached unit and three (3) commercial permits were issued since the last meeting, with 175 inspections performed.

 

There was no OLD BUSINESS to discuss.

 

Under NEW BUSINESS the following was discussed:

 

1.  Variance to reduce the required number of parking spaces for a retail strip center at

            405 W. Highway 80

            A public hearing was held prior to discuss a variance to reduce the number of parking spaces by three (3) for the proposed retail strip center.  Mr. Scheer stated that Councilman Allen, who is an adjacent property owner, may participate in the discussion as well as discussion of Item #2 that follows, based on him not having a financial interest in the matter.  Mr. Byrd stated that the petitioner has requested the item be tabled. Councilman Royal made a motion to table the request, requiring another public hearing to be scheduled, due to the absence of the petitioner.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

2.  Variance to reduce the required number of parking spaces for Badcock Furniture

            A public hearing was held prior to discuss a variance to reduce the number of parking spaces by 17 for the proposed Badcock Furniture Store.   Mr. Byrd stated that the petitioner has requested the item be tabled.  Councilwoman Benton made a motion table the request, requiring another public hearing to be scheduled, due to the absence of the petitioner.   Motion was seconded by Councilman Royal and passed without opposition.

 

3.  Site plan for Barlow Office Building at 6 Holmes Court

            Mr. Byrd presented the site plan for a two-story office building on a 1.2 acre tract.  Councilwoman Benton made a motion, seconded by Councilman Wall, to approve the plan, contingent upon NRCS approval.  Motion passed without opposition.  John Hayden, resident of Savannah Quarters, presented concern over the increase in traffic on Blue Moon Crossing.

 

4.  Change Order #4 for parking lot at Recreation Complex

            Mr. Byrd presented Change Order #4 for the parking lot expansion at the recreation complex, noting that it is a deduction of $44, 248.85 to the contract.  Councilwoman Black made a motion to approve the change order.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

5.  Post-65 Retiree Health Plan

            Ms. Warner presented the Post-65 Retiree Health Plan, stating that when retirees reach the age of 65 they will be no longer be eligible for benefits under the City’s OPEB Policy and, therefore will be eligible for benefits under this plan.  After discussion, Councilman Wall made a motion to approve the plan.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

6.  Adoption of 2017 millage rate

            Ms. Warner stated that the City’s five (5) year levy history of the millage rates, which includes the calculated rollback rate, has been advertised.  Further, that the rollback rate will bring in sufficient funds to cover this year’s budget.  Councilman Wall made a motion to adopt the 2017 millage rate at 3.849.  Motion was seconded by Councilwoman Benton and passed without opposition.  Councilman Wall stated that the City has in several years past set the millage rate according to the County’s roll-back, commending City staff on the fine job being done to keep the millage rate at a reasonable level.

 

7.  Correction to PTO Accrual Schedule

            Ms. Warner stated that when the new Employee Handbook was approved last year, to be effective January 1st, the schedule for paid time off was incorrect.  Therefore, Councilwoman Benton made a motion to approve the paid time off policy to reflect the schedule that was approved in 2009.  Motion was seconded by Councilman Royal and passed without opposition.

 

            Aaron Higgins, resident of Forest Lakes Subdivision, presented concern over the recent flooding experienced at the entrances of  The Arbors and Forest Lakes Subdivision, asking Council to look into the matter.

 

            There being no further business to discuss or the need for an Executive Session, Councilman Wall made a motion to adjourn at approximately 6:22 p.m.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

                                                                       

Public Hearing

 

            A public hearing was held prior to the regular City Council meeting on

July 3, 2017.  Mayor Mike Lamb called the hearing to order at 5:45 p.m.  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

 

            The purpose of the hearing was to discuss a requested variance to reduce the number of parking spaces by three (3) for a retail strip center at 405 W. Highway 80.  Mr. Scheer stated that Councilman Allen, who is an adjacent property owner, may participate in the discussion, due to him not having a financial interest in the matter.

 

            There being no discussion, the hearing was adjourned at approximately

5:46 p.m

 

 

 

Public Hearing

 

            A public hearing was held prior to the regular City Council meeting on

July 3, 2017.  Mayor Mike Lamb called the hearing to order at 5:50 p.m.  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

 

            The purpose of the hearing was to discuss a requested variance to reduce the number of parking spaces by 17 for the proposed Badcock Furniture Store at 107 S. Shetfall Street.  Mr. Scheer stated that Councilman Allen, who is an adjacent property owner, may participate in the discussion, due to him not having a financial interest in the matter.

 

            There being no discussion, the hearing was adjourned at approximately

5:51 p.m. 

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08