Council Minutes August 21, 2017

CITY OF POOLER

COUNCIL MINUTES

AUGUST 21, 2017

 

The regular meeting of the Pooler City Council was held on August 21, 2017.  Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown and Councilman Stevie Wall.  City Manager Robbie Byrd,  and Attorney Craig Call, on behalf of City Attorney Steve Scheer, were also present.

 

            The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Brown.

 

            The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

 

            The minutes of the August 7th Executive Session were approved upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

 

Report from the Standing Committees:

 

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

PUBLIC SAFETY

            Councilman Brown reported that the police department responded to 1327 calls since the last meeting, totaling 22,157 for the year and that the fire department responded to 175 calls, totaling 2583  for the year.

           

STREET/DRAINAGE

            Councilwoman Benton reported that the street department picked up trash in designated areas as needed, performed sidewalk repairs on Traders Way, performed shoulder work as needed, repaired pothole on Memorial Boulevard, repaired Barrow Drive and swept 38 miles of streets.  Further, that the drainage department performed routine maintenance within Parsons Avenue, Holly Avenue, Moore Avenue and Quacco Road, for a total of 5.2 miles of roadside ditches cut, repaired three (3) curb inlets, began cleaning of Quacco Canal, removed up to two feet (2') of silt in some areas and completed four (4) citizen work requests.

 

WATER/SEWER

            Councilman Brown reported that the water department inspected 10 water meters for new construction, repaired three (3) leaks at 23 Tammy Circle, 618 Holly Avenue and 119 Silverton Road, witnessed the testing and certification of 11 backflow preventers and performed 210 line locates requested by the Utility Protection Center. Further, that the sewer department performed three (3) grinder pump, five (5) lift station and six (6) sewer calls.  Also, that the wastewater treatment plant is meeting its permit.

 

RECREATION  

            Councilwoman Black reported that youth football, cheerleading, fall soccer, dance and gymnastics classes continue, as well as high school football games and church league basketball games.  Further, that the senior citizens will celebrate the August birthdays on the 25th

 

BUILDING/ZONING

            Councilman Allen reported that three (3) new single family residential and two (2) commercial permits were issued since the last meeting, with 150 inspections performed.

 

Under OLD BUSINESS the following was discussed:

 

1.  Second reading on amendment to sanitation ordinance regarding suspension of service

            Mr. Byrd presented an amendment to the sanitation ordinance to provide for active-duty military to suspend their trash service during periods of deployment.  Councilman Wall made a motion to approve the ordinance on second reading.  Motion was seconded by Councilman Brown and passed without opposition.

 

2.  Second reading on amendment to utilities ordinance regarding application for water service

            Mr. Byrd presented an amendment to the utilities ordinance to add provisions for consumers applying for water service as a courtesy (i.e., home inspections, real estate open houses).  Councilwoman Benton made a motion to approve the ordinance on second reading.  Motion was seconded by Councilman Allen and passed without opposition.

 

3.  Second reading on amendment to utilities ordinance regarding water service suspension for temporary residents

            Mr. Byrd presented an amendment to the utilities ordinance to provide for temporary residents water service being suspended by request, while the home is unoccupied.  Councilman Brown made a motion to approve the ordinance on second reading.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

Under NEW BUSINESS the following was discussed:

 

1.  Decorative fence height variance for Dozier Cook property

            A public hearing was held prior.  Dozier Cook is proposing to construct a 48" treated wood decorative fence on property located at 1204 E. Highway 80 and 59 Columbia Drive.  After review of the criteria, Councilman Wall made a motion to approve the variance.  Motion was seconded by Councilwoman Benton and passed without opposition.

 

2.  Construction plan for outparcels, entrance and frontage roads for I-16 West Pooler Tract

            The project consists of approximately 130 acres of mixed-use development within the Savannah Quarters Planned Unit Development (PUD) and is located in the southeastern quadrant of I-16 (east) and Pooler Parkway.   Mr. Byrd stated that the developer is responsible for one-fourth of the cost of the traffic light installation at Blue Moon Crossing and 100% of the cost of the light at Westbrook Lane.  Councilman Wall expressed concern over there being no buildings proposed yet.  Nathan Long of Thomas & Hutton Engineering replied that the roads are being constructed to provide the framework for future development.  Councilwoman Benton questioned whether a traffic study has been performed wherein Mr. Long replied that one had not been done, but a DRI (Development of Regional Impact) of the tract was done in 2006.   Further, that if in the future a traffic study is warranted, one will be performed.  Mr. Long added that the plan is designed with three (3) lanes for functionality, providing a dual entrance off Pooler Parkway (left turn) at both traffic signals (Blue Moon Crossing and Westbrook Lane), which will go along with future plans for the widening of Quacco Road. Councilman Wall made a motion to approve the construction plan.  Motion was seconded by Councilman Brown.  Karen Williams, resident, asked that the infrastructure be considered first, noting that the future widening of Quacco Road with SPLOST (Special Purpose Local Option Sales Tax) funds is not guaranteed, asking that a traffic study be performed.  Mr. Byrd noted that during the current SPLOST cycle, Chatham County was approved for funds to widen Quacco Road in its entirety to four (4) lanes and has since re-allocated the funds for other projects.  David Hornsby of HD Companies, stated that the developer is implementing a plan suitable to the City and is ready to implement whatever is needed to alleviate traffic problems.  Further, that the development may take up to 10 years to be completed.  Maryanne Hedrick, resident of Savannah Quarters, reiterated the importance of managing traffic, stating that reasonable traffic studies within the 10 year development should be required.  Ms. Hedrick expressed concern over drainage and whether the landscaping in the front of the development would be aesthetically pleasing to the surrounding area.  John Hayden, resident, stated that “big box” retail stores will create traffic issues.  Caroline Colombier, resident of The Gates, asked that the traffic signals be “synced” to alleviate traffic issues.   Mayor Lamb called for the vote; motion passed without opposition.

 

3.  Release of maintenance bond for Durham Park, Phase II

            A final inspection was performed on August 8th with all of the punch list items being completed.  Councilman Wall made a motion, seconded by Councilwoman Benton, to release the maintenance bond.  Motion passed without opposition.

 

4.  Preliminary construction plan for Berkeley Walk, Phase III

            Phase III of Berkeley Walk Subdivisions consists of 4.85 acres with 41 single-family attached units planned.  Councilwoman Benton made a motion to approve the plan, contingent upon NRCS approval.  Motion was seconded by Councilman Allen and passed without opposition.

 

5.  Master development plan for SH Morgan Industrial Park

            Phase 2 of SH Morgan Industrial Park is a proposed 155.79 acre industrial park that will consist of approximately 2,385,600 sq. ft. of warehouse space.  Terry Coleman of Coleman Company stated that the plan includes two (2) traffic lights on Highway 80.  Councilman Allen questioned the number of truck trips, wherein Mr. Coleman replied that there could be approximately 1000 trucks, noting that in Phase I, trucks will be routed to Pooler Parkway and I-16 to their destination, the Port of Savannah.  Councilwoman Benton made a motion to approve the plan, contingent upon the developer installing two (2) traffic lights on Highway 80, one at the newly constructed Wildcat Dam Road and one at Sangrena Drive.  Motion was seconded by Councilman Wall and passed without opposition.

 

6.  Alcoholic beverage license application for Colleen M. Hunter at Cheddar’s Scratch Kitchen

            Colleen M. Hunter submitted an application to serve alcohol at Cheddar’s Scratch Kitchen.  Mr. Byrd stated that Police Chief Mark Revenew has performed the background investigation and recommends approval.  Councilman Wall made a motion to approve the license, including Sunday sales.  Motion was seconded by Councilman Brown and passed with Councilman Allen in opposition.

 

7.  Alcoholic beverage license application for Dharmendra R. Patel at Marathon Convenience Store

            Dharmendra R. Patel submitted an application to sell beer and wine at the Marathon Convenience Store at 231 E. Highway 80.  Mr. Byrd stated that Chief Revenew has performed the background investigation and recommends approval.  Councilman Wall made a motion to approve the license.  Motion was seconded by Councilman Brown and passed with Councilman Allen in opposition.

 

8.  Temporary/Special Event alcoholic beverage license for Lou Frazier-Brown at Ramada Inn on September 2nd

            Lou Frazier-Brown submitted an application to serve alcohol at a private event at the Ramada Inn on September 2nd.  Mr. Byrd stated that Chief Revenew has performed the background investigation and recommends approval.  Councilman Brown made a motion to approve the license.  Motion was seconded by Councilman Wall and passed with Councilman Allen in opposition.

 

9.  Contracts for amusements, entertainment and fireworks at Patriot Weekend Festival

            Mr. Byrd presented the contracts for the upcoming Patriot Weekend Festival.  Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the contracts, contingent upon the city attorney’s approval.  Motion passed without opposition.

 

10.  Proposal/agreement from Hussey Gay Bell for Quacco Road Culvert Crossing Upgrade  

            Mr. Byrd presented a proposal/agreement with Hussey Gay Bell for professional services on the Quacco Road Culvert Crossing Upgrade project.  Councilwoman Benton made a motion to approve the proposal, not to exceed $60,000.00.  Motion was seconded by Councilman Wall and passed without opposition.

 

11.  Proposal from Integrated Science & Engineering for Stormwater Utility Feasibility Study & Funding Analysis

            Mr. Byrd presented a proposal from Integrated Science & Engineering for a Stormwater Utility Feasibility Study & Funding Analysis.  Councilman Wall made a motion to approve the proposal in the amount of $37,550.00.  Motion was seconded by Councilman Brown and passed without opposition.

 

12.  Proposal from Savannah River Utilities Construction Company for Pooler Parkway culvert clearing and ditch cleaning

            Mr. Byrd presented a proposal from Savannah River Utilities Construction Company for the Pooler Parkway culvert clearing and ditch cleaning.  Councilman Wall made a motion to approve the proposal in the amount of $48,495.00.  Motion was seconded by Councilwoman Benton and passed without opposition.  Councilman Wall stated that the City has now contracted nearly $150,000.00 in drainage improvement projects.

 

13.  Amendment to Schedule of Fees

            Mr. Byrd presented an amendment to the Schedule of Fees to provide for a courtesy water service fee that was provided for in the amendment to the utilities ordinances in Item #3 under Old Business.  Councilman Brown made a motion to approve the amendment.  Motion was seconded by Councilman Wall and passed without opposition.

 

            Councilman Wall made a motion to adjourn to Executive Session at approximately 7:04 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Brown and passed without opposition.

 

            Mayor Lamb called the meeting back to order at 7:17 p.m.

 

            There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:17 p.m.  Motion was seconded by Councilman Brown and passed without opposition.

 

                                                           

 

 

Public Hearing

 

            A public hearing was held prior to the regular City Council meeting on

August 21, 2017.  Mayor Mike Lamb called the hearing to order at 5:45 p.m.  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Ashley Brown and Councilman Stevie Wall.  City Manager Robbie Byrd and  Attorney Craig Call, on behalf City Attorney Steve Scheer, were also present.

 

            The purpose of the hearing was to discuss a requested decorative fence height variance for Dozier Cook’s property at 1204 E. Highway 80 and 59 Columbia Drive.  Holly Young presented the variance, stating that the purpose of the fence is to eliminate deliveries to the wrong lot and trespassing.  The proposed fence will be 48" high, made of treated wood with 4x4 posts and three (3) 2x6 rails with post caps. 

 

            There being no further discussion, the hearing was adjourned at approximately 5:47 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08