CITY OF POOLER
OCTOBER 16, 2017
The regular meeting of the Pooler City Council was held on October 16, 2017. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Shannon Black, Councilman Ashley Brown, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.
The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Brown.
The minutes of the previous meeting were approved as printed upon a motion by Councilman Royal, seconded by Councilman Allen, with no opposition.
The minutes of the October 2nd Executive Session were approved upon a motion by Councilman Wall, seconded by Councilman Royal, with no opposition.
Report from the Standing Committees:
Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Royal and passed without opposition. Mayor Lamb and Councilman Wall presented a Distinguished Budget Presentation Award to Finance Officer Michelle Warner and Finance Coordinator Demeshia Coleman, thanking them for their diligence in earning this award from the Georgia Finance Officers Association.
Councilman Royal reported that the fire department responded to 155 calls since the last meeting, totaling 3,080 for the year and that the police department responded to 1255 calls, totaling 27,755 for the year.
Councilman Brown reported that the street department picked up trash in designated areas as needed, performed sidewalk repairs on Traders Way, shoulder work and tree removal along Pine Barren Road, pothole repairs on Memorial Boulevard, removed trash from the end of Coleman Boulevard, removed trees from the right-of-way on Pine Meadow Drive and swept 28 miles of streets. Further, that the drainage department completed numerous citizen work requests, performed routine maintenance by cutting the last section of Highway 80, Old Dean Forest Road and Country Homes Subdivision, removed debris from Hardin Canal and Pine Barren Road to I-16 and repaired damaged storm inlets at 111 Silverton Drive and Manor Row.
Councilman Brown reported that the water department inspected two (2) water meters for new construction, repaired two (2) leaking laterals and one (1) leaking main, changed out or repaired 45 meters from the meter service report, witnessed the testing and certification of 17 backflow preventers and performed 420 line locates requested by the Utility Protection Center. Further, that the sewer department performed four (4) grinder pump, three (3) lift station and three (3) sewer calls. Also, that the wastewater treatment plant is meeting its permit.
Councilwoman Black reported that high school football games continue at the stadium and that registration for youth basketball is ongoing.
Councilman Allen reported that eight (8) new single family residential, four (4) attached unit and one (1) commercial permit were issued since the last meeting, with 152 inspections performed.
Mayor Lamb presented a 15-year service pin to Police Records Clerk Terrie Cook, thanking her for her continued service.
Mayor Lamb presented a 10-year service pin to Assistant City Manager/Public Works Director Matt Saxon, thanking him for his continued service.
Under OLD BUSINESS the following was discussed:
1. Acceptance of performance bond/final plat approval for Hunt Club, Phase 6
Mr. Byrd presented a request from the developer of Hunt Club, Phase 6 to accept a performance bond in the amount of $1,933,704.00. Councilman Brown made a motion to accept the bond and approve the final plat. Motion was seconded by Councilwoman Black and passed without opposition.
Under NEW BUSINESS the following was discussed:
1. Construction plan for Stop N Stor, Phase II
The intent is to construct an open storage yard facility on SH Morgan Parkway to be an extension of the Stop N Stor Mini Warehouse Facility. Mr. Byrd stated that the open storage will be primarily for recreational vehicles. Councilman Allen made a motion to approve the plan, contingent upon NRCS approval and $3,300.00 being paid into the tree fund. Motion was seconded by Councilman Wall and passed without opposition.
2. Site plan for Badcock Furniture Store
Toss Allen of Allen Engineering presented the site plan for Badcock Furniture Store, a proposed 15,077 sq. ft. retail store at 300 SW Highway 80. Mr. Byrd stated that during the Planning & Zoning meeting there were questions regarding the access from the adjacent proposed shopping center and whether an agreement had been reached about parking in the City’s property to the south (formerly owned by the railroad). Councilman Allen presented concern about delivery trucks (18-wheelers) exiting onto Sheftall Street, a substandard street, stating that this will create a public safety issue. Councilman Allen asked if the left-turn entrance only from westbound Highway 80 could be altered to allow trucks to exit onto the highway. Mr. Allen replied that the Georgia Department of Transportation only approved the left-turn entrance, due to the close proximity of Sheftall Street. Councilman Wall stated that delivery trucks exiting Sheftall Street could cause a public safety issue. Aaron Higgins, resident, questioned if an ordinance could be adopted to limit truck traffic in the “overlay” district. Kathy Allen, resident, stated that Sheftall Street is too narrow for 18–wheelers to travel on. After further discussion, Councilman Brown made a motion to approve the site plan, contingent upon the city attorney finalizing a lease agreement for parking on City property. Motion was seconded by Councilman Royal and passed with Councilman Allen and Councilman Wall in opposition.
3. Site plan for retail strip center at 405 W. Highway 80
Toss Allen of Allen Engineering presented the site plan for a 9,982 sq ft. retail strip center proposed to be constructed behind the Badcock Furniture Store. Mr. Byrd stated that public work’s comments have been addressed. Councilman Allen stated that all of this comments made during discussion of the site plan for the Badcock Furniture Store (previous item) apply to this item. After discussion, Councilman Brown made a motion, seconded by Councilwoman Black, to approve the site plan, contingent upon $750.00 being paid into the tree fund and a sidewalk being provided to allow patrons to walk from the parking lot shared with the Badcock site. Motion passed with Councilman Allen and Councilman Wall in opposition.
4. Site plan for Dollar Tree
The intent is to construct a 9.945 sq. ft. stand-alone retail store at 202 Grand Central Boulevard. Councilman Royal made a motion to approve the site plan, contingent upon NRCS approval. Motion was seconded by Councilman Brown and passed without opposition.
5. Site plan for Enmarket at 1601 Pooler Parkway
Chad Zittrouer of Kern & Company presented the site plan for an Enmarket convenience store. Councilman Allen made a motion, seconded by Councilwoman Black, to approve the site plan, contingent upon NRCS approval and the developer participating in the cost of a traffic signal when warranted. Motion passed without opposition.
6. Site plan for Bassford, Phase III
Phase III of Bassford Industrial Park consists of four (4) warehouses that will consist of approximately 241,875 sq. ft. of space. Councilman Wall made a motion to approve the site plan, contingent upon NRCS approval and the facade of the buildings facing Highway 80 and Old Louisville being split-face block (at least 63.5%). Motion was seconded by Councilwoman Black and passed without opposition.
7. Site plan for The Station at Savannah Quarters
Mr. Byrd presented the site plan for a proposed multi-family community with 244 units and an amenity center to be located at the end of Village Green Drive. Councilman Brown made a motion, seconded by Councilman Wall, to approve the site plan, contingent upon NRCS approval. Motion passed without opposition. John Hayden, resident, expressed concern about additional traffic from this development.
8. Release of maintenance bond for Harmony, Phase II
A final inspection was performed on September 29th with all of the punch list items being completed. Councilman Royal made a motion to release the maintenance bond. Motion was seconded by Councilman Brown and passed without opposition.
9. Special event permit for Pooler Fall Festival & Marketplace 2017 on October 21st sponsored by Pooler Chamber of Commerce & Visitors Bureau and to waive fee
The Pooler Chamber of Commerce and Visitors Bureau submitted an application for the Pooler Fall Festival & Marketplace 2017 to be held on October 21st at the recreation complex. Councilman Wall made a motion to approve the permit and waive the fee. Motion was seconded by Councilman Royal and passed without opposition.
10. Resolution regarding Budget Adjustment 2017-03
Ms. Warner presented a resolution regarding Budget Adjustment 2017-03 for the General Fund, Capital Projects Fund and SPLOST Fund. Councilman Wall made a motion, seconded by Councilman Royal, to approve the resolution. Motion passed without opposition.
There being no further business to discuss or the need for an Executive Session, Councilman Wall made a motion to adjourn at approximately 7:16 p.m. Motion was seconded by Councilman Royal and passed without opposition.