Council Minutes November 20, 2017

 

CITY OF POOLER

COUNCIL MINUTES

NOVEMBER 20, 2017

 

The regular meeting of the Pooler City Council was held on November 20, 2017.  Mayor pro tem Rebecca Benton called the meeting to order at 6:00 p.m.  Present were Councilman Bruce Allen, Councilwoman Shannon Black, Councilman Ashley Brown and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present. 

 

            The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilwoman Black.

 

            The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Brown, with no opposition.

 

            The minutes of the November 6th Executive Session were approved upon a motion by Councilman Wall, seconded by Councilman Brown, with no opposition.

 

Report from the Standing Committees:

 

FINANCE

            Councilman Wall presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilman Brown and passed without opposition.

 

            Councilman Wall made a motion to add Item #14 to the agenda.  Motion was seconded by Councilman Brown and passed without opposition.

 

PUBLIC SAFETY

            Councilman Brown reported that the fire department responded to 206 calls since the last meeting, totaling 3,558 for the year and that the police department responded to 1331 calls, totaling 30,578  for the year.

           

STREET/DRAINAGE

            Mayor pro tem Benton reported that the street department picked up trash in designated areas as needed, performed road repairs on Silverton Road, Barrington Road, Easthaven Boulevard and Golden Gate Drive, poured concrete pad for the tree at Veterans Memorial Park, cut trees on Gleason Court and Herrin Court and limbs on Symons Street, chipped limbs at Veterans Memorial Park, cut the expansion joints in the sidewalk on Pink Dogwood Lane and swept 55 miles of streets.  Further, that the drainage department completed numerous citizen work requests and performed routine maintenance.

 

WATER/SEWER

            Councilman Brown reported that the water department inspected one (1) water meter for new construction, repaired two (2) leaking laterals and two (2) leaking mains,  witnessed the testing and certification of 15 backflow preventers and performed 350 line locates requested by the Utility Protection Center. Further, that the sewer department performed three (3) grinder pump, two (2) lift station and two (2) sewer calls. Also, that the wastewater treatment plant is meeting its permit.

 

RECREATION  

            Councilwoman Black reported that gymnastics and dance classes are winding down before the holidays and that a GHSA quarter-final football game will be played at the stadium on Friday.  Further that the senior citizens will be having their Thanksgiving dinner on Tuesday.

 

BUILDING/ZONING

            Councilman Allen reported that six (6) new single family residential, four (4) attached unit and four (4) commercial permit were issued since the last meeting, with 206 inspections performed.

 

Under OLD BUSINESS the following was discussed:

 

1.  Change Order #7 for 3.3 MGD Wastewater Treatment Facility Upgrade

            Mr. Byrd presented Change Order #7 for the 3.3 mgd wastewater treatment facility upgrade, stating that it is for a credit amount is $1,999.11.  Councilman Brown made a motion to approve the change order.  Motion was seconded by Councilman Wall and passed without opposition.

 

Under NEW BUSINESS the following was discussed:

 

1.  Resolution/Quitclaim Deed for former portion of right-of-way at intersection of Pooler Parkway and Quacco Road

            Attorney Josh Yellin, as agent for Southwest Quadrant Development Company, LLC submitted a petition for the City to quitclaim a former portion of unused right-of-way at the intersection of Pooler Parkway and Quacco Road.  After discussion, Councilman Wall made a motion, seconded by Councilman Brown, to approve the resolution and quitclaim deed, contingent upon an appraisal being performed, all State laws being followed and an agreement as to the placement of the sign for The Gates Subdivision being reached between the developer and Savannah Quarters.  Motion passed without opposition.

 

2.  Acceptance of maintenance bond/final plat approval of Somersby, Phase 3

            Pine Barren Partners, LLC submitted a final plat for Phase 3 of Somersby Subdivision and posted a maintenance bond in the amount of $205,869.25 for the plat to be recorded.  Councilman Allen made a motion to accept the maintenance bond and approve the final plat, contingent upon the city attorney approving the bond.  Motion was seconded by Councilwoman Black and passed without opposition.

 

3.  Minor subdivision plat of Lot A-1A, Towne Center at Godley Station

            The intent is to create a 1.036 acre tract as Parcel 3, a 1.048 acre tract as Parcel 4, from the remaining portion of Lot A-1A and create a 40' and 60' access easement for Parcels 3 and 4.  Councilman Allen made a motion, seconded by Councilwoman Black, to approve the plat.  Motion passed without opposition.

 

4.  Minor subdivision plat of Tract 1, Towne Center at Godley Station

            The intent is to create a 1.536 acre tract as Parcel 5 from the remaining portion of Lot A-1A.  Councilman Allen made a motion to approve the plat.  Motion was seconded by Councilwoman Black and passed without opposition.

 

5.  Minor subdivision plat of Lot A-2A and Lot A-2B-1, Towne Center at Godley Station

            The intent of this plat is to adjust the lot line between Lots A-2A and A-2B-1 for the future expansion of the Royal Cinema.  Councilman Allen made a motion to approve the plat.  Motion was seconded by Councilwoman Black and passed without opposition.

 

6.  Major subdivision plat of Morgan Lakes Industrial Park

            The major subdivision, located off Jimmy DeLoach Parkway, is comprised of approximately 226 acres and will consist of nine (9) lots, two (2) phases of Morgan Lakes Industrial Park and an 80' and 60' private right-of-way. Councilman Brown made a motion, seconded by Councilwoman Black, to approve the plat.  Motion passed with Councilman Allen in opposition.

 

7.  Site plan for RBW Warehouse

            The intent is to construct a 401,760 sq. ft. warehouse with a truck court on Lot 7 of Morgan Lakes Industrial Park.  Mr. Byrd stated that the developer has proposed to pay $18,787.50 into the tree fund but after receiving numerous complaints from residents in the area about the entrance to the industrial park being unsightly, he has recommended that the developer landscape the area, at a cost of $15,604.00.  Therefore, Councilman Wall made a motion to approve the site plan, contingent upon $3183.50.50 being paid into the tree fund, NRCS approval and the landscaping being completed prior to the certificate of occupancy being issued.  Motion was seconded by Councilman Brown and passed with Councilman Allen in opposition.

 

8.  Site plan for Residence Inn Hotel expansion

            The purpose of the site plan is for the expansion (24 rooms) at the Residence Inn located at 900 Towne Center Boulevard.  Councilman Brown made a motion to approve the site plan, contingent upon an agreement for shared parking with the adjacent hotel property being submitted and made a part of the minutes.  Motion was seconded by Councilman Wall and passed without opposition.

 

9.  Release of maintenance bond for Durham Park, Phase III

            Mr. Byrd stated that a final inspection was performed on October 23rd and that all of the punch list items have been addressed.  Councilman Wall made a motion to release the maintenance bond.  Motion was seconded by Councilwoman Black and passed without opposition.

 

10.  Release of maintenance bond for Hunt Club, Phase 4-A

            Mr. Byrd stated that a final inspection was performed on November 3rd and that all of the punch list items have been addressed.  Councilman Wall made a motion to release the maintenance bond.  Motion was seconded by Councilman Allen and passed without opposition.

 

11.  Revocable License Encroachment Agreement with owners of 300 SW Highway 80 for temporary parking on City-owned right-of-way

            At Mr. Byrd’s request, Councilman Wall made a motion to table the item.  Motion was seconded by Councilman Brown and passed without opposition.

 

12.  Quitclaim deed for unopened portion of Godley Road

            Mr. Byrd presented a request from Morgan Lakes Property, LLC to abandon a portion of the former Godley Road which traverses their property.  Councilman Wall made a motion to approve the quitclaim deed.  Motion was seconded by Councilman Brown and passed without opposition.

 

13.  Application for Fiscal Year 2018 Local Maintenance & Improvement Grant (LMIG) Program

            Mr. Byrd presented the application for the Fiscal Year 2018 LMIG Program, stating that a list of roads has been submitted by the street superintendent.  Councilman Wall made a motion to approve the application.  Motion was seconded by Councilman Brown and passed without opposition.

 

14.  Resolution regarding Hospital Authority of Savannah Area of Operations

            Mr. Scheer presented a resolution to authorize the Hospital Authority of Savannah to issue bonds for the proposed financing of a medical facility in the City of Pooler.  Councilman Wall made a motion to approve the resolution.  Motion was seconded by Councilman Allen and passed without opposition.

 

            Councilman Allen made a motion to adjourn to Executive Session at approximately 6:36 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilwoman Black and passed without opposition.

 

            Mayor pro tem Benton called the meeting back to order at 7:07 p.m.

 

            There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:07 p.m.  Motion was seconded by Councilman Brown and passed without opposition.

 

                                                           

 

 

Public Hearing

 

            A public hearing was held prior to the regular City Council meeting on

November 20, 2017.  Mayor pro tem Rebecca Benton called the hearing to order at 5:45 p.m.  Present were Councilman Bruce Allen, Councilwoman Shannon Black, Councilman Ashley Brown and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present. 

 

            The purpose of the hearing was to discuss the proposed 2018 budget.  Ms. Warner presented the budget, stating that the General Fund balances at $20,867,614.00, the Hotel/Motel Tax Fund balances at $1,230,000.00, the SPLOST Fund balances at $3,050,000.00, the Capital Projects Fund balances at $1,627,420.00 and the Water & Sewer Fund balances at $8,589,836.00.  Aaron Higgins, resident, questioned the expenditures proposed in the Capital Projects Fund.  Aileen Tobin, resident, asked if the sidewalks on Holly Avenue near Rogers Street were a part of the budget.  Assistant City Manager/Public Works Director Matt Saxon replied that an estimated cost is being sought to be considered in the budget.

 

            There being no further discussion, the hearing was adjourned at approximately 5:53 p.m.

 

 

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08