Council Minutes June 15, 2015
CITY OF POOLER
JUNE 15, 2015
The regular meeting of the Pooler City Council was held on June 15, 2015. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.
The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Mayor Lamb.
The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.
The minutes of the June 1st Executive Session were approved upon a motion by Councilman Burke, seconded by Councilwoman Benton, with no opposition.
Report from the Standing Committees:
Councilman Burke presented bills in excess of $1500.00 and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.
Councilman Wall reported that the police department responded to 1192 calls since the last meeting, totaling 14,054 for the year and that the fire department responded to 137 calls, totaling 1489 for the year.
Councilwoman Benton reported that the street and drainage departments performed routine maintenance.
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.
Councilwoman Black reported that registration for football, softball, cheerleading and fall soccer ends July 9th and that the GRPA tournaments begin June 19th.
Councilman Allen reported that nine (9) new single family residential and four (4) commercial permits were issued since the last meeting, totaling 84 single family and 298 commercial permits for the year, with 3000 inspections performed.
Under OLD BUSINESS the following was discussed:
1. Second Reading on Sign Regulations ordinance
Councilwoman Benton stepped down from her seat to recuse herself. Mr. Byrd presented a new sign regulations ordinance, stating that the new ordinance covers all types of signs, reducing the need for variances. Councilman Wall made a motion to approve the ordinance with the latest revisions dated June 15, 2015, on Second Reading. Motion was seconded by Councilman Allen and passed without opposition.
Councilwoman Benton returned to her seat.
Under NEW BUSINESS the following was discussed:
1. Revised subdivision plat of Somersby, Phase 2C
Mungo Homes submitted a revised subdivision plat to amend the 25' building setback line for Lot 257 to allow the front of the house to face Casey Drive instead of Marshland Pointe. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the plat. Motion passed without opposition.
2. Recombination plat of Parcel 5A, Godley Station, Phase 2
The owner of Parcel 5A, Godley Station, Phase 2, located at 125 Southern Junction Boulevard, submitted a plat to combine Lots 11, 11-300, 11-400, 11-500 and 11-600 into two (2) parcels totaling 2.71 acres. Lot 11-900 will consist of 2.050 acres and Lot 11-800 will consist of .668 acre. Councilman Allen made a motion to approve the plat. Motion was seconded by Councilwoman Benton and passed without opposition.
3. Proposal and Contract with Carroll & Carroll, Inc. for Various Street Resurfacing
Mr. Byrd presented a proposal and contract for various street resurfacing with Carroll & Carroll, Inc., stating that the total amount of the contract is $490,460.00. Further, that the City’s responsible for 40% of the cost, which is $196,184.00 and the State being responsible for the remaining $294,276.00. Councilman Wall made a motion, seconded by Councilman Royal, to approve. Motion passed without opposition.
4. Approval of Guaranteed Maximum Price (GMP) for construction of City complex
Mr. Byrd stated that the City contracted with Elkins Construction to manage the construction of the City complex and presented the Guaranteed Maximum Price Amendment in the amount of $18,151,225.00. Councilman Wall questioned when the project will begin. David Hamilton of Elkins Construction, LLC replied that July 1st is the target date, with completion in October 2016. Councilwoman Benton stated that construction will kick off the revitalization of Highway 80. Councilman Wall expressed appreciation to the architect and contractors on their work to plan a sustainable building that will house the police department, administrative and executive staff as well as a council chamber, adding that the building should last 150 years. Councilman Wall made a motion to approve the GMP, contingent upon the provisions of financing with Georgia Municipal Association being noted. Motion was seconded by Councilman Royal and passed without opposition.
5. Assignment of contract for construction manager for City complex
Mr. Byrd stated that the original construction manager for the new City complex, Elkins Constructors, Inc., has reorganized their company and changed their name to Elkins Construction, LLC. Councilman Wall made a motion, seconded by Councilman Royal, to approve the assignment of the contract. Motion passed without opposition.
6. Adoption of 2015 millage rate
Ms. Warner presented the 2015 tax digest and five (5) year history of levy, stating that the rollback millage rate is 4.019, which is less than last year’s of 4.179 mills. Councilman Wall made a motion to adopt the 2015 millage rate at 4.019 mills. Motion was seconded by Councilwoman Benton and passed without opposition.
7. Resolution regarding November 3rd Municipal Election
Mayor Lamb read a resolution requesting the Elections Board of Chatham County run the City’s election. Councilwoman Benton made a motion, seconded by Councilwoman Black, to approve the resolution. Motion passed without opposition.
8. Resolution to authorize the public sale of real property and the holding of a public hearing relating to the construction of a new city hall and municipal complex
Mr. Byrd presented a resolution to authorize the public sale of real property and the holding of a public hearing relating to the construction of a new city hall and municipal complex. Mr. Scheer recommended that “or his designee” be added to paragraph 2 on page 2. Councilman Wall made a motion to approve the resolution to include Mr. Scheer’s amendment. Motion was seconded by Councilwoman Benton and passed without opposition.
There being no further business to discuss or the need for an executive session, Councilman Allen made a motion to adjourn at approximately 6:39 p.m. Motion was seconded by Councilman Wall and passed without opposition.