Council Minutes February 3, 2014

CITY OF POOLER
COUNCIL MINUTES
February 3, 2014


The regular meeting of the Pooler City Council was held on February 3, 2014.  Mayor Mike Lamb called the meeting to order at 6:39 p.m. (delayed due to the public hearings held prior).  Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present.  Councilman Bruce Allen was absent due to work.

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Burke, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE

Councilman Burke presented bills in excess of $1500.00 and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 238 calls this year and that the police department responded to 1234 calls since the last meeting, totaling 3015 for the year.

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION

Councilwoman Black reported that youth basketball games continue and that registration for baseball, softball, t-ball and spring soccer is ongoing.

BUILDING/ZONING

Councilwoman Benton reported that a PUD Review Board meeting is scheduled for February 10th at 5:30 p.m 

Mayor Lamb presented a plaque to outgoing Planning & Zoning Chairman Larry Olliff, thanking him for his service.

Under OLD BUSINESS the following was discussed:

1.   Zoning map amendment of 6.37 acres in the northwest quadrant of Highway 80 & Pooler Parkway from R1-A to C-1

Mr. Scheer stated that the petitioner’s attorney has made him aware of a technical defect in the application, therefore, the owner must submit a corrected one and go through the process all over again.  Councilman Wall made a motion to table the item.  Motion was seconded by Councilman Royal and passed without opposition.

2.  Conditional use to construct a mini-storage warehouse facility in the northwest quadrant of Highway 80 & Pooler Parkway

Mr. Scheer stated that the petitioner’s attorney has made him aware of a technical defect in the application, therefore, the owner must submit a corrected one and go through the process all over again.  Councilman Wall made a motion to table the item.  Motion was seconded by Councilman Royal and passed without opposition.

3.  Second Reading on amendment to subdivision ordinance regarding sidewalks

Mr. Byrd presented an amendment to the subdivision ordinance to require installation of sidewalks as part of the infrastructure prior to a final inspection and that they be constructed per ADA standards.  Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the amendment on Second Reading.  Motion passed without opposition.

Under NEW BUSINESS the following was discussed: 

1.  Conditional use to construct a church for Bible Baptist West on the west side of Sangrena Drive

A public hearing was held prior wherein several residents of Sangrena Woods Subdivision expressed concern about increased traffic, the subdivision having only one entrance and exit and the need for a traffic signal at the intersection of Sangrena Drive and Highway 80.  C. J. Chance of Hussey, Gay, Bell & DeYoung Engineers, representing Bible Baptist West Church, stated that the issue tonight was whether to allow a conditional use and that the Church has agreed to provide paid, off-duty police officers to help with traffic.  Further, that the residents’ concerns would be addressed at the time the site plan is submitted, noting that the Church is looking at other alternatives for access.  Pastor Jeff Hubbard stated that the Church does not want to cause harm, but wants to create the best environment and serve the community.  Mr. Byrd reminded Council that the State has to approve a traffic light, since Highway 80 is a State route.  Jack King, resident, asked that the subdivision sign not be disturbed.  Councilman Royal made a motion to approve the conditional use, based on the item meeting the criteria, contingent upon Phase III being excluded and the traffic concerns being addressed during the site plan approval process.  Motion was seconded by Councilwoman Black and passed without opposition.

2.  Rear building setback variance (one-tenth of a foot) for building #400 and  building #600 at 1018 W. Highway 80 to allow the property to be subdivided

A public hearing was held prior.  Mr. Byrd stated that the purpose of the variance is to allow the property to be subdivided.  Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the variance.  Motion passed without opposition.

3.  Conditional use to add a waste transfer station at 125-B Pine Meadow Drive

A public hearing was held prior. Mr. Byrd stated that the petitioner has requested this item be tabled.  Councilman Wall made a motion to table the item.  Motion was seconded by Councilman Royal and passed without opposition.

4.  Site plan for Bassford Industrial Park

Mr. Byrd presented the site plan for Bassford Industrial Park to consist of 13 warehouses and associated parking on a 45 acre tract on Old Louisville Road.   Councilman Burke made a motion, seconded by Councilwoman Benton, to approve the site plan, contingent upon NRCS and EPD approval.  Motion passed without opposition.

5.  Site plan for Outlet Mall of Georgia Lift Station/Force Main

Councilwoman Benton stepped down from her seat to recuse herself from this item and Item #6.  Mr. Byrd stated that all of the engineering comments have not been addressed, therefore, Councilman Burke made a motion to table this item.  Motion was seconded by Councilwoman Black and passed without opposition.

6.  Site plan for Outlet Mall of Georgia

Councilman Wall made a motion to table this item.  Motion was seconded by Councilman Royal and passed without opposition.

Councilwoman Benton returned to her seat.

7.  Minor subdivision to recreate Lots 161 & 162, Westbrook Phase 3D

Mr. Byrd presented a minor subdivision to recreate Lots 161 & 162 in Phase 3D of Westbrook Subdivision.  Councilman Royal made a motion to approve the minor subdivision.  Motion was seconded by Councilwoman Benton and passed without opposition.

8.  Proposal from Hussey, Gay, Bell & DeYoung International, Inc. for architectural/engineering design services for new City Hall

Eric Johnson of HGB&D presented a proposal for architectural and engineering design services for the new city hall project (municipal complex), to be completed in two (2) phases.  Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the proposal for Phase I.   Motion passed without opposition.

9.  First Reading on revision to speed limit ordinance

Mr. Byrd presented a revision to the speed limit ordinance, noting the reduction of the speed on some streets as well as the addition of new streets and their proposed speed limits.  Councilman Royal made a motion to approve the ordinance on First Reading.  Motion was seconded by Councilwoman Benton and passed without opposition.                           

Heather Brock, resident on Woodland Drive, asked whether the City has plans to construct a fence along Pooler Parkway near Sangrena Woods Subdivision where the trees were removed to place the sidewalk.  Mr. Byrd replied that there are plans to plant shrubbery in this area.

Councilman Wall made a motion to adjourn to Executive Session at approximately 7:40 p.m. to discuss legal, personnel and land acquisition matters.  Motion was seconded by Councilman Royal and passed without opposition.

Mayor Lamb called the meeting back to order at 8:16 p.m.

There being no further business to discuss, Councilman Royal made a motion to adjourn at approximately 8:16 p.m.  Motion was seconded by Councilman Wall and passed without opposition 

Public Hearing

A public hearing was held prior to the regular City Council meeting on February 3, 2014.  Mayor Mike Lamb called the hearing to order at 5:40 p.m.  Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. 

The purpose of the hearing was to discuss a conditional use to construct a church for Bible Baptist West on the west side of Sangrena Drive.  C. J. Chance of Hussey, Gay, Bell & DeYoung Engineers, on behalf of Bible Baptist West Church, presented the request to allow construction of buildings to be used for fellowship, attendant recreation, educational components, worship and ministry.  Mr. Chance stated that the entire tract is 27 acres, with a 16 acre portion being used for the proposed church facilities, to be constructed in three (3) phases; Phase I a 25,000 sq. ft. multi-purpose building, Phase II, a 17,000 sq. ft. sanctuary and Phase III, a 30,000 sq. ft. educational building.  Further, after meeting with the Planning & Zoning Board, it was recommended that Phase III (K-8 school) be excluded.  Several residents of Sangrena Wood Subdivision presented concerns about the potential for increased traffic, the subdivision having only one entrance and exit, the need for a traffic signal and whether the Church has considered purchasing adjacent property for access to Highway 80.  Toni Townsend, resident, submitted a petition, signed by residents of the subdivision, requesting a traffic light to help with access to Highway 80.  Ms. Townsend stated that the residents have been blocked in due to weather related incidents in the past.  Further, that the residents do not object to a church in their neighborhood, only to any additional traffic hazards.  Mr. Chance reminded everyone that the property will remain single family residential, noting that some 50 homes could be built on the 27 acre tract, generating more traffic than a church.  Councilwoman Benton questioned the potential number of trips per day for each home, wherein Mr. Chance replied that the average is 10 trips per day per home.  Several members of the Church addressed Council in regards to its growth, success and investment in the community. 

There being no further discussion, the hearing was adjourned at approximately 6:36 p.m.

Public Hearing

A public hearing was held prior to the regular City Council meeting on February 3, 2014.  Mayor Mike Lamb called the hearing to order at 6:36 p.m. (delayed to the public hearing held prior).  Present were  Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. 

The purpose of the hearing was to discuss:

(1) A rear building setback variance (one-tenth of a foot) for building #400 and building #600 at 1018 W. Highway 80 to allow the property to be subdivided - Dan Valentine of Kern & Company, LLC presented the variance, stating that 20' is needed between properties to subdivide and there is only 19.8'.

(2) A conditional use to add a waste transfer station at 125-B Pine Meadow Drive -

Mr. Byrd stated that the petitioner has requested the item be tabled when it is presented at the Council meeting but that the hearing would proceed as advertised.

There being no further discussion the hearing was adjourned at approximately 6:39 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08