Council Minutes August 4, 2014

CITY OF POOLER
COUNCIL MINUTES
AUGUST 4, 2014

The regular meeting of the Pooler City Council was held on August 4, 2014. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. Councilman Bruce Allen was absent.

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Royal, seconded by Councilwoman Benton, with no opposition.

The minutes of the July 21st Executive Session were approved upon a motion by Councilman Royal, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Burke presented bills in excess of $1500.00 and made a motion to pay, subject to funds. Motion was seconded by Councilwoman Black and passed without opposition.

PUBLIC SAFETY
Councilman Royal stated that the police department responded to 1005 calls since the last meeting, totaling 18,310 calls for the year and that the fire department responded to 250 calls in July, totaling 1705 for the year.

STREET/DRAINAGE
Councilwoman Benton reported that the street and drainage departments performed routine maintenance. 

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION 
Councilwoman Black reported that registration for men’s basketball is ongoing. 


BUILDING/ZONING
Councilwoman Benton reported that five (5) new single family residential, one (1) attached unit, eight (8) stacked condominium and eight (8) commercial permits were issued since the last meeting, totaling 103 single family, 75 attached unit, 32 stacked condominium and 84 commercial permits for the year, with 3282 inspections performed. 

Under OLD BUSINESS the following was discussed:

1. Second Reading on amendment to sign ordinance
Mr. Byrd presented an amendment to the sign ordinance. Councilman Wall made a motion to approve the ordinance on Second Reading. Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Requested 50' front building setback variance for up to 75% of the outparcels within the 173 acre outlet mall development
Councilwoman Benton stepped down from her seat. A public hearing was held prior wherein Terry Coleman of Coleman Company Inc. presented the request to reduce the front yard building setback from 60' to 10' on 75% of the associated outparcels. Councilman Wall made a motion to approve the variance, based on the request meeting #1 and #3 of the criteria. Motion was seconded by Councilman Burke and passed without opposition. Councilwoman Benton returned to her seat.

2. Surcharge plan for Morgan Parkway Stop N Stor for issuance of LDA permit
Mr. Byrd presented the surcharge plan for the Morgan Parkway Stop N Stor, stating that due to the existing undesirable soil conditions, the developer’s intent is to clear and surcharge the site in order to provide a stable soil platform for future development. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the plan. Motion passed without opposition.

3. Acceptance of maintenance bond/approval of final plat for The Gates, Phase 2B
The developer of The Gates, Phase 2B has submitted a maintenance bond in the amount of $69,878.13, based on the improvements being complete. Mr. Byrd stated that Planning & Zoning and staff have recommended approval. Councilman Wall made a motion to accept the maintenance bond and approve the final plat, contingent upon the city attorney approving the bond. Motion was seconded by Councilman Royal and passed without opposition.

4. Preliminary construction plan for Davenport, Phase I
Councilwoman Black stepped down from her seat. Phase I of Davenport Subdivision, located off of Easthaven Boulevard, consists of 46 single-family residential lots, a community park and the infrastructure to support it. Councilwoman Benton made a motion, seconded by Councilman Burke, to approve the plan. Motion passed without opposition. Councilwoman Black returned to her seat.

5. Anti-Smoking & Tobacco Policy for employees
Mr. Byrd presented a policy to prohibit City employees from smoking lighted cigarettes, cigars, pipes or other objects giving off tobacco smoke, including the use of smokeless tobacco and electronic cigarettes on all City property and in any City vehicles, whether owned or leased. Mr. Byrd stated that the City held a smoking cessation class recently. Councilman Wall made a motion to approve the policy, effective August 1, 2014. Motion was seconded by Councilman Royal and passed without opposition. 

6. Clarification of motion on July 21st to approve preliminary construction plan for Westbrook Subdivision, Phase 9
Hal Kraft of Hussey, Gay, Bell & DeYoung Engineers, representing Savannah Quarters, asked for clarification of the motion on July 21st wherein the preliminary construction plan for Westbrook Subdivision, Phase 9 was approved contingent upon a 10' vegetative buffer being provided by both the property owners of this Phase and Parcel 4 of The Fairways at Savannah Quarters, to create a 20' buffer between the properties in regards to whether or not it was required. Mr. Kraft presented a drawing showing two (2) lots that would be hindered by a 10' buffer, noting that neither he nor the property owner were able to be at the meeting on July 21st to discuss this matter. Mr. Scheer stated that any revision to the plan in regards to the buffer would have to be resubmitted to allow adjacent property owners to be notified.

Councilwoman Benton made a motion to adjourn to Executive Session at approximately 6:30 p.m. to discuss personnel, legal and real estate matters. Motion was seconded by Councilwoman Black and passed without opposition.

Mayor Lamb called the meeting back to order at 6:55 p.m.

There being no further business to discuss, Councilman Burke made a motion to adjourn at approximately 6:55 p.m. Motion was seconded by Councilman Royal and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on August 4, 2014. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. 

Councilwoman Benton stepped down from her seat to recuse herself.

The purpose of the hearing was to discuss a requested 50' front building setback variance for up to 75% of the outparcels within the 173 acre outlet mall development. Terry Coleman and Travis Burke of Coleman Company Inc. presented a request on behalf of the developer to reduce the front yard building setback from 60' to 10' on 75% of the associated outparcels to allow greater flexibility for the development and to improve the streetscape, creating more of a “downtown” feel, with parking in the rear of the buildings. Rebecca Benton, adjacent property owner, stated that if this petition is approved, then properties similarly situated needed to have the same consideration. Further, that she has property that is going to be developed that may require a similar request in the future. 

There being no further discussion, the hearing was adjourned at approximately 5:52 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08