Council Minutes September 15, 2014

CITY OF POOLER
COUNCIL MINUTES
SEPTEMBER 15, 2014

 

The regular meeting of the Pooler City Council was held on September 15, 2014. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. Councilman Bruce Allen was absent due to work and Councilman David Burke was in the hospital.

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black. 

The minutes of the previous meetings were approved as printed upon a motion by Councilman Wall, seconded by Councilman Royal, with no opposition.

The minutes of the August 9th Executive Session were approved upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.

The minutes of the August 18th Executive Session were approved upon a motion by Councilman Royal, seconded by Councilwoman Black, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Wall presented bills in excess of $1500.00 and made a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY
Councilman Royal stated that the fire department responded to 116 calls since the last meeting, totaling 2110 calls for the year and that the police department responded to 1218 calls, totaling 21,998 for the year.

STREET/DRAINAGE
Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION 
Councilwoman Black reported that dance, tumbling and Zumba classes continue and that youth basketball registration has begun.

BUILDING/ZONING
Councilwoman Benton reported that eight (8) new single family residential and 11 commercial permits were issued since the last meeting, totaling 139 single family and 118 commercial permits for the year, with 4059 inspections performed. 

Councilwoman Benton made a motion to add Item #15 to the agenda and for it to be discussed first in New Business. Motion was seconded by Councilman Wall and passed without opposition.

Under OLD BUSINESS the following was discussed:

1. Second Reading on zoning text amendment to add definition of live entertainment and to add “eating establishment with live entertainment” as a permitted use in C-2
Mr. Byrd presented the text amendment to add a definition of live entertainment and to add “eating establishment with live entertainment” as a permitted use in C-2 (heavy commercial) zoning districts. Councilwoman Benton made a motion to approve the amendment on Second Reading. Motion was seconded by Councilman Royal and passed without opposition.

2. Second Reading on amendment to sign ordinance regarding interstate highway signs
Mr. Byrd presented the amendment to the sign ordinance to update the language to be more consistent with Georgia Code and Department of Transportation regulations in regards to interstate highway signs, stating that Mr. Scheer has recommended paragraph ( c) in Section 66-52 be deleted. Councilwoman Benton made a motion, seconded by Councilman Wall, to approve the amendment on Second Reading. Motion passed without opposition.

3. Second Reading on zoning text amendment to add “cemetery” as a conditional use in R-A zoning
Mr. Byrd presented the zoning text amendment to add “cemetery” as a conditional use in R-A (residential-agricultural) zoning districts. Councilman Wall made a motion to approve the amendment on Second Reading. Motion was seconded by Councilwoman Benton and passed without opposition.

4. Second Reading on Live Entertainment ordinance
Mr. Byrd presented an ordinance to provide for the permitting and regulation of live entertainment at eating establishments that serve alcohol. Councilman Wall made a motion, seconded by Councilman Royal, to approve the ordinance on Second Reading. Motion passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Site plan for Child Care Network Center at 106 Westside Boulevard
The proposed 8,750 sq. ft. childcare center/playground is to be located at 106 Westside Boulevard. Mr. Byrd stated that Planning & Zoning and staff have recommended approval. Councilman Wall expressed concern over the potential truck traffic traveling to the industrial area adjacent to the site, stating that it is a public safety issue for the parents when traveling to the center. Councilman Wall questioned the ages of children allowed at the center and if buses will be used to bring school children to and from the center. Dan Gay of Thomas & Hutton Engineering was present on behalf of the builder and replied that he did not know the answers but would find out. After discussion, Councilman Wall made a motion to table the site plan, due to the public safety concerns. Motion was seconded by Councilwoman Benton and passed without opposition.

2. Release of maintenance bond for Godley Towne Center
The developers of Godley Towne Center have submitted a request to release the two-year maintenance bond. Mr. Byrd stated that a final inspection was performed by the Public Works Department. Councilman Wall made a motion, seconded by Councilman Royal, to release the bond. Motion passed without opposition. 

3. Site plan for Savannah Quarters Fitness Center
The proposed fitness center will be built adjacent to the existing pool and tennis facility and is the final amenity to be constructed from the original master plan. Councilman Wall made a motion to approve the plan. Motion was seconded by Councilwoman Benton and passed without opposition.

4. Major subdivision plat for Bassford Industrial Park, Phase II
The developer of Bassford Industrial Park has submitted a plat to create a major subdivision, creating three (3) lots, an 80' right-of-way and a lift station site. Mr. Byrd stated that there is an issue with the adjacent property owner regarding the 40' right-of-way of Old Louisville Road. Councilman Wall made a motion to approve the major subdivision plat for the three (3) lots, including the 80' right-of-way and lift station site being deeded to the City. Motion was seconded by Councilwoman Benton and passed without opposition. Mr. Byrd stated that the speed limit on Old Louisville is 25 mph and that there is to be no through truck traffic.

5. Recombination plat for Berkeley Walk, Phase I, Lots 1 - 5
Mr. Byrd presented a recombination plat to adjust the property lines to match the new product for Lots 1 - 5 of Berkeley Walk, Phase I, stating that no new lots are being created. Councilman Wall made a motion to approve the plat. Motion was seconded by Councilman Royal and passed without opposition.

6. Change Order #3 for Lower Floridan Well Pump and 12-Inch Water Main project
Mr. Byrd presented Change Order #3 for the Lower Floridan Well Pump and 12-inch Water Main project. Councilman Wall made a motion to approve the change order in the amount of $1,509.70. Motion was seconded by Councilman Royal and passed without opposition.

7.  Letter of Agreement with Kimley-Horn and Associates, Inc. to provide engineering analysis and No-Rise Certification for the proposed football stadium at the recreation complex
Mr. Byrd presented a letter of agreement to provide an engineering analysis and No-Rise Certification for the proposed football stadium at the recreation complex, stating that Kimley-Horn will complete these services on a labor fee plus expense basis, with a maximum labor fee of $12,500. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the agreement. Motion passed without opposition.

8. Agreement with nCourt LLC to provide online payment program for Municipal Court
Mr. Byrd presented an agreement with nCourt LLC to provide an online payment program for the City’s court fines, stating that all costs for the development, hosting, application, processing, customer service and merchant fees are underwritten by a “user fee” included in the payment transaction. Therefore, there is no cost for the City for the implementation and operation of the program. Councilman Wall made a motion to approve the agreement. Motion was seconded by Councilman Royal and passed without opposition.

9. Alcoholic beverage license for John Walter Jackson at World of Beer
John Walter Jackson has submitted an alcoholic beverage license at the new World of Beer located at 238 Pooler Parkway, Suite A. Mr. Byrd stated that Chief Revenew has performed the necessary background investigation and has recommended approval, based on the outdoor seating being accessible from the business interior only, with an alarmed emergency exit provided. Councilman Royal made a motion to approve the license, to include Sunday sales, contingent upon the outdoor seating being in compliance. Motion was seconded by Councilwoman Benton and passed without opposition.

10.  Georgia Municipal Association Lease Supplement for purchase of 11 police vehicles totaling $367,410.32
Mr. Byrd presented a lease supplement with Georgia Municipal Association for the purchase of 11 police vehicles. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the lease supplement. Motion passed without opposition.

11. Amendment to Schedule of Fees
Mr. Byrd presented the amendment to the Schedule of Fees to provide for a fee for live entertainment permits and to correct the building permit fees for commercial projects. Councilman Wall made a motion to approve the amendment. Motion was seconded by Councilman Royal and passed without opposition.

12. Superceding Assignment and Assumption Agreement regarding the Roberts Tract and North Godley Property
Mr. Byrd presented the Superceding Assignment and Assumption Agreement between the developers of the Roberts Tract and the North Godley Property in regards to Georgia Environmental Facilities Authority (GEFA) loan and the water and sewer agreement that was effective December 1, 2004 with Mr. Roberts. Mr. Byrd stated that Mr. Roberts has sold his property to North Godley Industrial Park, LLC and is submitting a check for his portion of the loan. Further, that North Godley Industrial Park, LLC will be submitting a letter of credit for the remaining portion of the GEFA loan. Councilman Wall made a motion to approve the agreement, contingent upon receipt of the check and the letter of credit. Motion was seconded by Councilwoman Benton and passed without opposition.

13. First Reading on amendment to alcoholic beverages ordinance regarding outdoor dining area
Mr. Byrd presented the amendment to the alcoholic beverages ordinance to provide regulations for alcohol being consumed in outdoor dining areas. Councilwoman Benton made a motion to approve the amendment on First Reading. Motion was seconded by Councilman Royal and passed without opposition.

14. First Reading on ordinance to provide for the City’s participation in the Georgia Municipal Employees Benefit System Life and Health Program
Ms. McNeely presented an update to the ordinance to provide for the City’s participation in the Georgia Municipal Employees Benefit System Life and Health Program, stating that the ordinance is to comply with the Affordable Care Act and provides that the City be bound by the terms of the Trust Agreement, Participation Agreement and Declaration. Councilwoman Benton made a motion to approve the ordinance on First Reading. Motion was seconded by Councilman Royal and passed without opposition.

15. Proposal from Hussey, Gay, Bell & DeYoung, International, Inc. for Design & Construction Administration Services for Phase II of new City Hall complex
Eric Johnson of HGB&D presented a proposal for the architectural and civil design services for Phase II of the City Hall complex, to include the renovation of Fire Station #1 into a municipal court facility. Mr. Byrd stated that the fire station will be relocated on South Rogers Street near the public works building. Further, that the City’s plans are for an incentive-based revitalization of Highway 80, from I-95 to Pooler Parkway. Councilman Wall presented concern over the amount of the contract for the additional services if needed, and questioned when a rendering would be available for public inspection. Mr. Johnson replied that the rendering was completed within Phase 1 and once the site plan is approved, the rendering will be available to the public. After discussion, Councilman Wall made a motion to approve the proposal in the amount of $945,000.00, with the cost not to exceed $1.2 million if the additional services are needed. Motion was seconded by Councilwoman Benton and passed without opposition.

Councilman Wall made a motion to adjourn to Executive Session at approximately 7:19 p.m. to discuss personnel, legal and real estate matters. Motion was seconded by Councilwoman Benton and passed without opposition.

Mayor Lamb called the meeting back to order at 7:56 p.m. 

Councilwoman Benton made a motion to add #16 to the agenda. Motion was seconded by Councilman Wall and passed without opposition.

16. Contract with City Manager
Councilwoman Benton made a motion to approve the contract of employment with the City Manager under the terms and conditions agreed upon by the City Manager and Council, and that upon execution by the City Manager, to authorize the Mayor to sign the contract. Motion was seconded by Councilman Wall and passed without opposition.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 8:00 p.m. Motion was seconded by Councilman Royal and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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