Council Minutes October 6, 2014

CITY OF POOLER
COUNCIL MINUTES
OCTOBER 6, 2014

 


The regular meeting of the Pooler City Council was held on October 6, 2014. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Mayor Lamb.

The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Wall, with no opposition.

The minutes of the September 15th Executive Session were approved upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition. 
Report from the Standing Committees:

FINANCE
Councilman Wall presented bills in excess of $1500.00 and made a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY
Councilman Royal reported that the fire department responded to 230 calls in September, totaling 2221 calls for the year and that the police department responded to 1830 calls since the last meeting, totaling 22,610 for the year.

Councilman Royal made a motion to add Item #10 & #11 to the agenda. Motion was seconded by Councilman Wall and passed without opposition.

STREET/DRAINAGE
Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION 
There was no report at this time.

BUILDING/ZONING
Councilman Allen reported that two (2) new single family residential, eight (8) attached unit and 10 commercial permits were issued since the last meeting, totaling 141 single family, 90 attached unit and 135 commercial permits for the year, with 4389 inspections performed. 

Mayor Lamb welcomed State Representative Bill Hitchens to the meeting. 

Under OLD BUSINESS the following was discussed:

1. Site plan for Child Care Network Center at 106 Westside Boulevard
Attorney Robert McCorkle, on behalf of Child Care Network Center, presented the site plan for an 8,750 sq. ft. child care center to be located at 106 Westside Boulevard, stating that the plan meets all of the requirements for approval. Further, that no variances are being requested. Councilman Wall reiterated his concern about public safety, noting that at the last meeting he questioned the age of the children that would be attending and whether or not buses would be used by the center. Mr. McCorkle replied that the center is licensed to hold 166 children, ranging in ages from newborn to 12 years old and that the center will use two (2) buses driven by trained employees, each with a capacity of 14. Further, that a route of travel has been planned to direct all vehicles to Coleman Boulevard (traffic light at Highway 80) going to and from the center. Councilman Wall stated that traffic on Highway 80 in the evenings is at a standstill and this type of business may put children at risk. Wanda Morrison, District Manager of Child Care Network, stated that the buses would not be in transit in the evenings since school lets out earlier in the afternoon. Councilman Allen questioned the number of employees, noting that 42 parking spaces were not enough for employee and parent parking for a center that could hold 166 children. Mr. McCorkle replied that parking is temporary, with a limited number of customers and that parents normally bring children to the center between 7:15 a.m. and 9:15 a.m. and from the center between 4:00 p.m. and 6:30 p.m. Further, that the plan meets all the requirements of site plan approval and a rejection of the site plan will be a violation of his client’s constitutional rights of the applicant and property owner. Councilman Royal made a motion to approve the site plan. Motion was seconded by Councilwoman Benton and passed without opposition. 

2. Second Reading on amendment to alcoholic beverages ordinance regarding outdoor dining area
Mr. Byrd presented an amendment to the alcoholic beverages ordinance to provide regulations for alcohol being consumed in outdoor dining areas. Councilman Royal made a motion to approve the ordinance on Second Reading. Motion was seconded by Councilman Wall and passed without opposition.


3. Second Reading on ordinance to provide for the City’s participation in the Georgia Municipal Employees Benefit System Life and Health Program
Mr. Byrd presented an ordinance to provide for continued participation in the Georgia Municipal Employees Benefit System Life and Health Program. Councilman Wall made a motion to approve the ordinance on Second Reading. Motion was seconded by Councilman Royal and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Request for a 20' sign height variance and 34 sq. ft. variance on a proposed 50' directory sign at the intersection of Pooler Parkway and Park Avenue
A public hearing was held prior. Mr. Byrd stated that the petitioner has requested this item be withdrawn. This request was honored.

2. Acceptance of maintenance bond/approval of final plat for Forest Lakes, Phase IV
The developer of Phase IV of Forest Lakes Subdivision has submitted a maintenance bond in the amount of $50,477.00 for the plat to be recorded. Mr. Byrd stated that all of the infrastructure is complete and the public works department has approved the project to begin its 24-month warranty period. Councilman Allen made a motion, seconded by Councilman Wall, to accept the maintenance bond and approve the final plat, contingent upon the city attorney approving the bond. Motion passed without opposition.

3. Final plat for The Fairways at Savannah Quarters, Phase 15
Phase 15 of The Fairways at Savannah Quarters consists of four (4) townhome lots. Mr. Byrd stated that Planning & Zoning and staff have recommended approval. Councilman Allen made a motion to approve the final plat. Motion was seconded by Councilwoman Benton and passed without opposition.

4. Release of performance bond/acceptance of maintenance bond for Hunt Club, Phase 3B
The developers of Phase 3B of the Hunt Club Subdivision have completed all of the punch list items and have submitted a maintenance bond in the amount of $290,382.16 for the remainder of the warranty period. Councilman Allen made a motion, seconded by Councilwoman Benton, to release the performance bond and accept the maintenance bond, contingent upon the city attorney approving the bond. Motion passed without opposition.

5. Final PUD/preliminary construction plan for Westbrook, Phase 6
Phase 6 of Wesbrook Subdivision consists of 76 single-family residential lots. Councilman Allen made a motion to approve the final PUD/preliminary construction plan, contingent upon all of the engineer’s comments being addressed. Motion was seconded by Councilwoman Benton and passed without opposition.


6. Contract with Ecological Planning Group for review of Section 420 - Open Space Preservation regarding participation in the Community Rating System Program
Mr. Byrd presented a contract with Ecological Planning Group to review 
Section 420 - Open Space Preservation to develop a GIS database of qualifying items and all corresponding information to determine if there are opportunities for the City to gain additional CRS points. Councilman Wall made a motion to approve the contract in the amount of $3550.00. Motion was seconded by Councilman Allen and passed without opposition.

7. Alcoholic beverage license for Dimple Patel at 1715 Dean Forest Road
Dimple Patel has submitted an application to sell beer and wine at the CITGO station at 1715 Dean Forest Road. Mr. Byrd stated that Police Chief Mark Revenew has performed the background investigation and recommends approval. Councilwoman Benton made a motion, seconded by Councilman Royal, to approve the license. Councilman Allen opposed the motion, therefore the motion did not pass due to only having three (3) affirmative votes. Councilman Wall made a motion to table the item. Motion was seconded by Councilman Royal and was opposed by Councilman Allen. The motion did not pass, therefore, the request will be placed on the next agenda. 

8. Special event permit for Pride of Pooler 5K/Family Fun Walk sponsored by Pooler Elementary School and to waive fees
The teachers and staff at Pooler Elementary School are hosting a 5K/Family Fun Walk on October 18th, with proceeds going towards enriching the school’s classrooms with updated furnishings and curriculum material. Councilman Wall made a motion to permit the event and to waive the fees. Motion was seconded by Councilwoman Benton and passed without opposition. 

9. First Reading on amendment to Charter regarding affirmative votes required for the adoption of any ordinance, resolution or motion
Mr. Scheer presented an amendment to the City’s Charter, pursuant to O.C.G.A. 36-35-3(b)(1), to change the number of affirmative votes required for the adoption of any ordinance, resolution or motion from four (4) to three (3). Mr. Scheer recommended adding a provision, for clarification purposes, stating that the mayor and three (3) councilmembers shall constitute a quorum. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the amendment on First Reading. Motion passed without opposition. 

10. Department of Transportation List of Roadways approved for the use of speed detection devices
Mr. Byrd stated that the speed limit ordinance (February 2014) was submitted to the Department of Transportation and they have approved the speed limits on the streets for the use of speed detection devices. Councilman Royal made a motion, seconded by Councilman Allen, to approve the List of Roadways. Motion passed without opposition.

11. Clarification of existing sign variance for Outlet Mall of Georgia
Terry Coleman of Coleman Company Inc. presented a drawing of the sign to be placed on I-95 as it was originally proposed when the variance for the Outlet Mall of Georgia was submitted along with a drawing of the new sign that has been changed to advertise the Tanger Outlets. Mr. Coleman stated that the variance for 1270 sq. ft. was approved and with the addition of the allowable 350 sq. ft., the total square footage of the original sign was 1620 sq. ft. and after meeting with the sign company, it was their interpretation that the square footage included the “display” area, not the surface area, noting the City’s ordinance has different definitions and that is why clarification is needed. Mr. Scheer stated that Council cannot give an advisory opinion. Mr. Coleman stated that the new sign contains a display area that meets the square footage that was approved with the variance. Councilman Wall made a motion to approve the variance as it was previously approved, based on the sign being in compliance. Motion was seconded by Councilwoman Benton and passed without opposition.

Councilman Allen made a motion to adjourn to Executive Session at approximately 7:13 p.m. to discuss personnel, legal and real estate matters. Motion was seconded by Councilman Royal and passed without opposition.

Mayor Lamb called the meeting back to order at 7:24 p.m.

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:24 p.m. Motion was seconded by Councilwoman Benton and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on 
October 6, 2014. Mayor Mike Lamb called the hearing to order at 5:45 p.m.
Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present.

The purpose of the hearing was to discuss a requested 20' sign height variance and 34 sq. ft. variance on a proposed 50' directory sign at the intersection of Pooler Parkway and Park Avenue. Mr. Byrd stated that the petitioner has asked that this request be withdrawn.

There being no further discussion, the hearing was adjourned at approximately 5:46 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

e-verify-city-of-pooler#99754
Date of Authorization: 2/13/08