Council Minutes November 17, 2014

CITY OF POOLER
COUNCIL MINUTES
NOVEMBER 17, 2014

The regular meeting of the Pooler City Council was held on November 17, 2014. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. Councilman Bruce Allen was absent due to work.

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilman Burke.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Burke, with no opposition.

The minutes of the November 3rd Executive Session were approved upon a motion by Councilman Wall, seconded by Councilman Burke, with no opposition. 
Report from the Standing Committees:

FINANCE
Councilman Burke presented bills in excess of $1500.00 and made a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY
Councilman Burke reported that the fire department responded to 129 calls since the last meeting, totaling 2616 calls for the year and that the police department responded to 1118 calls, totaling 26,289 for the year.

STREET/DRAINAGE
Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION 
Councilwoman Black reported that registration for youth basketball is ongoing.

BUILDING/ZONING
Councilwoman Benton reported that three (3) new single family residential, two (2) attached unit and two (2) commercial permits were issued since the last meeting, totaling 156 single family, 108 attached unit and 150 commercial permits for the year, with 5086 inspections performed. Further, that there are two (2) vacancies on the Planning & Zoning Board.

Under OLD BUSINESS the following was discussed:

1. Award contract for construction of new city hall to Elkins Constructors, Inc.
Mr. Byrd presented a contract with Elkins Constructors, Inc. for construction management of the new city hall complex. Councilman Wall stated that the project, which will include the much needed space for the police department, is way overdue and that it is time to move forward with construction and the revitalization of the “downtown” district. Councilman Wall made a motion to award the contract to Elkins Constructors, Inc., contingent upon the city manager and city attorney’s approval. Motion was seconded by Councilman Burke and passed without opposition. Councilwoman Benton commented on the need for two (2) elevators, noting that a three-story building requires more than one. Zeb Treece, representing Elkins Constructors, stated that this issue would be discussed with the architect. 

Under NEW BUSINESS the following was discussed:

1. Site plan for the Harmony Amenity/Playground Area
The developer has submitted a site plan for the playground site (.35 acre of the total 5.58 acre amenity site) to include seven (7) pieces of equipment. Travis Burke of Coleman Company, Inc. stated that all of the engineering comments have been addressed. Councilman Wall questioned why the project has been delayed, based on discussion during the preliminary construction plan for Phase 2 that was approved in January of this year. Mr. Burke replied that an application for a land disturbing permit was submitted, only to later find out that it was not needed, due to the size of the disturbed area being less than one (1) acre. Steve Young, resident of The Harmony, presented a petition signed by residents of The Harmony to postpone construction of the playground so as not to delay the construction of a pool, adding that the residents have been informed by the developer that it was Council’s instructions to build the playground. Mr. Scheer stated that Council has no jurisdiction in private agreements between the developer and the residents, nor over how homeowners associations are run. Councilman Wall questioned if the developer will build a pool if the playground is not built, and the time frame for a pool, if there is one. Mr. Burke replied that he did not know. Terry Coleman of Coleman Company Inc. reiterated the fact that the developer was following the instructions of Council. Councilman Wall stated that normally amenity sites are required by Council to be constructed prior to the first phase of subdivisions being complete. After discussion, Councilman Wall made a motion to table the site plan until December 1st to allow the developer to be present to answer the questions. Motion was seconded by Councilwoman Benton and passed without opposition.

2. Contract with Georgia Municipal Association to Provide Franchise Fee Audit Services Relative to Comcast
Mr. Byrd presented a contract with Georgia Municipal Association to provide a franchise fee audit relative to Comcast. Councilman Wall made a motion to approve the contract, with the cost not to exceed $6,000.00. Motion was seconded by Councilman Royal and passed without opposition.

3. Change order #1 for Engineering Services for Rothwell Street Drainage Basin Improvements
Mr. Byrd presented change order #1 for additional services to be performed by EMC Engineering Services, Inc. for the Rothwell Street drainage basin improvements project, which includes easements needing to be obtained. Councilman Wall stated that the residents need to be informed that without the easements, the work cannot be performed and it is much needed to address the drainage problems. Councilman Burke made a motion, seconded by Councilwoman Benton, to approve the change order in the amount of $4,250.00. Motion passed without opposition.

4. Change order #2 for Engineering Services for Rothwell Street Drainage Basin Improvements
Mr. Byrd presented change order #2 for additional services to be performed by EMC Engineering Services, Inc. for the Rothwell Street drainage basin improvements project. Councilman Burke made a motion to approve the change order in the amount of $7,650.00, contingent upon change order #1 being completed (easements). Motion was seconded by Councilman Royal and passed without opposition.

5. Change order #4 for Lower Floridan Well Pump and 12-Inch Water Main
Mr. Byrd presented change order #4 (final) for the Lower Floridan well pump and 12-inch water main project. Councilman Wall made a motion, seconded by Councilman Royal, to approve the change order in the amount of $2,500.00. Motion passed without opposition.

6. Proposal from Sligh Environmental Consultants, Inc. to complete wetland delineation and U.S.Army Corps of Engineers verification for expansion of recreation complex
Mr. Byrd presented a proposal from Sligh Environmental Consultants, Inc. to complete a wetland delineation and U.S. Army Corps of Engineers verification for the expansion of the approximate 50-acre expansion of the recreation complex. Councilman Wall made a motion to approve the proposal in the amount of $2,500.00. Motion was seconded by Councilwoman Benton and passed without opposition.

7. First Reading on Smoke-Free Air ordinance
Mr. Byrd presented a smoke-free air ordinance, stating that the referendum conducted recently showed that approximately 83% of the voters were in favor of its adoption. The ordinance will prohibit smoking in all public places, places of employment, and within 10 feet or a reasonable distance of any entrance, exit, window, vent or intake system of a building and within 10 feet or a reasonable distance of outdoor playgrounds or parks. Councilman Wall made a motion to approve the ordinance on First Reading, based on the voters being in favor of the ordinance. Motion was seconded by Councilwoman Benton and passed without opposition. 
Councilman Royal made a motion to adjourn to Executive Session at approximately 6:54 p.m. to discuss personnel, legal and real estate matters. Motion was seconded by Councilwoman Benton and passed without opposition.

Mayor Lamb called the meeting back to order at 7:27 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:27 p.m. Motion was seconded by Councilman Burke and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08