Council Minutes December 1, 2014

CITY OF POOLER
COUNCIL MINUTES
DECEMBER 1, 2014

The regular meeting of the Pooler City Council was held on December 1, 2014. Mayor pro tem Rebecca Benton called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. 

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Burke.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Burke, seconded by Councilman Wall, with no opposition.

The minutes of the November 17th Executive Session were approved upon a motion by Councilman Wall, seconded by Councilman Burke, with no opposition. 

Report from the Standing Committees:

FINANCE
Councilman Burke presented bills in excess of $1500.00 and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Wall reported that the fire department responded to 261 calls in November, totaling 2748 calls for the year and that the police department responded to 1145 calls since the last meeting, totaling 27,434 for the year. Police Chief Mark Revenew reported that Police Officer of the Year and Supervisor of the Year will be honored at a luncheon on December 9th. 

STREET/DRAINAGE
Mayor pro tem Benton reported that the street and drainage departments performed routine maintenance and that holiday decorations are being put up. Further, that the annual Tree Lighting was held on Sunday, with the tree being dedicated in memory of Diane Lamb, Mayor Lamb’s wife who passed away on Sunday.

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION 
Councilwoman Black reported that youth basketball practice has begun and that the senior citizens will be taking a holiday tour in St. Mary’s. 

BUILDING/ZONING
Councilman Allen reported that one (1) commercial permit was issued since the last meeting, totaling 156 single family, 108 attached unit and 151 commercial permits for the year, with 5270 inspections performed. 

Under OLD BUSINESS the following was discussed:

1. Site plan for the Harmony Amenity/Playground Area
Mr. Byrd stated that this item was tabled in order to allow the developer to address questions raised at the last meeting. Councilman Wall asked whether a pool will be installed, if the playground is constructed, noting that a petition was presented at the November 17th meeting, asking to postpone the construction of a playground so as to not further delay the installation of a pool. Jack Wardlaw of Landmark 24 presented a timeline of meetings and correspondence with the homeowners of The Harmony, stating that in order for the pool to be installed, a proposal was presented to them as to whether they would approve a 15% increase to the annual HOA dues each year (2014 - 2016), noting that the vote needed 106 affirmative votes, which were not received. Therefore, plans for the construction of a playground have begun.
Mr. Scheer stated that the City cannot get involved in private disputes and can only determine if the site plan is acceptable. Steve Young, resident, stated that the homeowners want a complete amenity site, with the majority wanting a pool installed first. After discussion, Councilman Wall made a motion to approve the site plan. Motion was seconded by Councilman Burke and passed without opposition.

2. Second Reading on Smoke-Free Air ordinance
Mr. Byrd presented the Smoke-Free Air ordinance, stating that the effective date will be January 1, 2015, with amendments recommended by Mr. Scheer. Councilman Wall stated that approximately 83% of the voters were in favor of this ordinance and made a motion to approve the ordinance on Second Reading, to include Mr. Scheer’s recommendation. Motion was seconded by Councilman Burke and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Amendment to Savannah Quarters, Phase 11 Development Standards
Hal Kraft of Hussey, Gay, Bell & DeYoung Engineers presented an amendment to the development standards for Phase 11 of Savannah Quarters, to eliminate 100 townhome units and increase the number of single-family detached units, resulting in a net decrease of 65 units. Councilman Wall made a motion, seconded by Councilman Royal, to approve the amendment. Motion passed without opposition.

2. Site plan for Panda Express Restaurant at 100 Tanger Outlets Boulevard
Mr. Byrd presented the site plan for Panda Express Restaurant, a 2300 sq. ft. quick serve Chinese restaurant with a drive-thru, to be located on Outparcel 1 of the Outlet Mall of Georgia. Councilman Royal made a motion to approve the site plan. Motion was seconded by Councilman Allen and passed without opposition.

3. Special event permit for Cooler in Pooler Resolution 5K/15K to be held 
January 10, 2015 and to waive fees
Karen Robertson, Executive Director of the Pooler Chamber of Commerce & Visitors Bureau, presented a request to permit the Cooler in Pooler Resolution 5K/15K on January 10th. Councilman Wall made a motion, seconded by Councilman Royal, to approve the permit and waive the fees. Motion passed without opposition.

4. Letter Agreement for Services with Thomas & Hutton for surveying, planning and engineering services for Phase 2 of Recreation Complex
Mr. Byrd presented a Letter Agreement for Services from Thomas & Hutton for surveying, planning and engineering services for Phase 2 of the recreation complex. Councilman Wall made a motion to approve the agreement not to exceed $124,800.00. Motion was seconded by Councilman Royal and passed without opposition.

5. GMEBS Life & Health Program Employer Declaration & Application for health benefits
Ms. McNeely presented a Declaration & Application for health benefits provided by the Georgia Municipal Employee Benefits System to allow elected officials to purchase health insurance. Councilman Allen made a motion, seconded by Councilman Royal, to approve. Motion passed without opposition.

6. Reimbursement Resolution regarding tax-exempt financing through Georgia Municipal Association’s Brick and Mortar Program for the acquisition and construction of new municipal complex
Ms. McNeely presented a Reimbursement Resolution to allow the City to be reimbursed from loan proceeds for materials purchased from this point on. Councilman Wall made a motion, seconded by Councilman Royal, to approve the resolution. Motion passed without opposition.

Councilman Wall made a motion to adjourn to Executive Session at approximately 6:44 p.m. to discuss personnel, legal and real estate matters. Motion was seconded by Councilman Royal and passed without opposition.

Mayor pro tem Benton called the meeting back to order at 7:04 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:04 p.m. Motion was seconded by Councilman Allen and passed without opposition.

 

Public Hearing

A public hearing was held prior to the regular City Council meeting on
December 1, 2014. Mayor pro tem Rebecca Benton called the hearing to order at 
5:45 p.m. Present were Councilman Bruce Allen, Councilwoman Shannon Black, Councilman David Burke and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present.

The purpose of the hearing was to discuss the proposed 2015 budget. Ms. McNeely presented the budget, stating that the General Fund balances at $18,172,791.00, the Water & Sewer Fund balances at $6,874,400.00 and the Hotel/Motel Tax Fund balances at $600,000.00. Councilman Wall stated the budget includes two (2) new fire stations, re-paving the recreation park on S. Rogers Street, construction of the city hall complex and up to a 5.5% cost of living increase for eligible employees. 

There being no further discussion, the hearing was adjourned at approximately 5:47 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08