Council Minutes March 18, 2013

CITY OF POOLER
COUNCIL MINUTES
March 18, 2013


The regular meeting of the Pooler City Council was held on March 18, 2013. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. Councilman David Burke was absent due to work.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilwoman Black.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilman Royal, with no opposition.

The minutes of the March 4thExecutive Session were approved upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE

Councilman Royal presented bills in excess of $1500.00 for the month, making a motion to pay, subject to funds. Motion was seconded by Councilman Allen and passed without opposition.

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 122 calls during the period of March 1stthrough the 17th, totaling 464 calls for the year and that the police department responded to 1538 calls, totaling 6763 for the year. Further, that during the St. Patrick’s Day weekend, the department netted 43 arrests.

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION

Councilwoman Black reported that practice is ongoing for baseball and softball and that registration for t-ball continues.


BUILDING/ZONING

Councilman Allen reported that eight (8) new single family residential, one (1) attached unit and eight (8) commercial permits were issued since the last meeting, totaling 43 single family, 42 attached unit and 15 commercial permits, with 1039 inspections performed. Further, that there is a PUD Review Board meeting scheduled for March 25that 5:30 p.m.

Karen Robertson, Executive Director of the Pooler Chamber of Commerce and Visitor Bureau, reported on the success of the St. Patrick’s Day shuttle that was sponsored by the Chamber.

Under OLD BUSINESS the following was discussed:

1. Second Reading on proposed zoning text amendment to add hospitals, nursing      homes and assisted living care facilities as a conditional use in C-2

Mr. Byrd presented an amendment to the zoning text to add hospitals, nursing homes and assisted living care facilities as a conditional use in C-2 (heavy commercial). Councilman Allen made a motion to approve the amendment on Second Reading. Motion was seconded by Councilwoman Black and passed without opposition.

Councilwoman Benton made a motion to add Item #2 to the agenda. Motion was seconded by Councilman Allen and passed without opposition.

2. Reaffirmation and authorization of settlement regarding Local Option Sales Tax       negotiations in the amount of 8.84% of gross revenues and ratification of the         mayor’s actions to sign the certificate to be sent to the Georgia Department of Revenue

Councilwoman Benton made a motion to reaffirm and authorize the Local Option Sales Tax settlement negotiations wherein the City of Pooler is to receive a minimum of 8.84% of gross revenues and to ratify the mayor’s actions in signing the certificate to be sent to the Georgia Department of Revenue. Motion was seconded by Councilman Allen and passed without opposition. Councilman Wall commended Mr. Scheer on his diligent work on the negotiations, thanking Mr. Scheer, Mr. Byrd and Ms. McNeely for their efforts in working with Chatham County and other municipalities to reach such a favorable outcome to the negotiations.

Under NEW BUSINESS the following was discussed:

1. Minor subdivision/recombination plat to provide right-of-way dedication for realignment of Old Louisville Road to serve Bassford Industrial Park

The purpose of this plat is to adjust minor lot lines due to the number of lanes being decreased from four (4) lanes to three (3) and to designate the northwest corner as common area to be owned and maintained by N. L. Bassford, Jr. Councilman Wall made a motion, seconded by Councilman Royal, to approve the minor subdivision/recombination plat. Motion passed without opposition.


2. Site plan for re-alignment of Old Louisville Road

Mr. Byrd presented the site plan for the re-alignment of Old Louisville Road to Highway 80 at the intersection of Pine Barren Road. Councilwoman Benton made a motion to approve the site plan, contingent upon the addition of a privacy fence along the rear of the adjacent property within the maintenance easement of the canal, subject to its location being approved by the public works department. Motion was seconded by Councilman Wall and passed without opposition.

3. Recombination plat for Phase 2 of The Retreat @ Forest Lakes              

The purpose of this plat is to adjust four (4) common lot lines to provide adequate building separation. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the plat. Motion passed without opposition.

4. Release of maintenance bond for Somersby Subdivision, Phase 2A-1

The developer has submitted a request to release the maintenance bond for Phase 2A-1 of Somersby Subdivision. Mr. Byrd stated that a final inspection was performed by the public works department.Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilman Royal and passed without opposition.

5. Award bid for roadside mowing and general maintenance

Mr. Byrd presented bids for roadside mowing and general maintenance, stating that three (3) bids were received. Councilman Wall made a motion, seconded by Councilman Royal, to award the bid to the low bidder, Tidewater Landscape Management, in the amount of $27,235.71 per month. Motion passed without opposition.

6. Requested special event permit for Pooler Elementary PTA 5K/Family Fun Walk on March 23rdand to waive fees

Kwanzaa Thomas, President of the Pooler Elementary PTA, presented a request to permit the Pride of Pooler 5K & Family Fun Run on March 23rd. Councilman Wall made a motion to approve the event and to waive the fee. Motion was seconded by Councilman Royal and passed without opposition.

7. Intergovernmental agreement with Chatham County regarding Emergency Management

Mr. Byrd presented an Intergovernmental Agreement with Chatham County regarding the Chatham County Emergency Operations Plan to become effective upon a declaration of an emergency. Councilman Royal made a motion, seconded by Councilman Wall, to approve the agreement, contingent upon the city attorney’s approval. Motion passed without opposition.


8. Resolution regarding the National Incident Management System

Mr. Byrd presented a resolution regarding adoption of the National Incident Management System as the City’s system of preparing for and responding to disaster incidents. Councilman Royal made a motion to adopt the resolution. Motion was seconded by Councilman Wall and passed without opposition.

9. Resolution regarding lease/purchase agreement with Oshkosh Capital for 2013 Pierce Fire Pumper

Mr. Byrd presented a resolution regarding the lease/purchase agreement with Oshkosh Capital for a 2013 Pierce Fire Pumper, stating that the amount expected to be financed will not exceed $430,000.00.Councilman Royal made a motion, seconded by Councilman Wall, to adopt the resolution, contingent upon the city attorney’s approval. Motion passed without opposition.

Councilman Wall made a motion to adjourn to Executive Session at approximately 6:30 p.m. to discuss legal and land acquisition matters. Motion was seconded by Councilman Royal and passed without opposition

Mayor Lamb called the meeting back to order at 7:05 p.m.

Councilwoman Benton made a motion to authorize the hiring and compensation of Attorney George Lewis as special counsel to handle land acquisition matters. Motion was seconded by Councilman Allen and passed without opposition.

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:06 p.m. Motion was seconded by Councilman Wall and passed March 18, 2013 

MINUTES

The regular meeting of the Pooler City Council was held on March 18, 2013. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. Councilman David Burke was absent due to work.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilwoman Black.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilman Royal, with no opposition.

The minutes of the March 4thExecutive Session were approved upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE

Councilman Royal presented bills in excess of $1500.00 for the month, making a motion to pay, subject to funds. Motion was seconded by Councilman Allen and passed without opposition.

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 122 calls during the period of March 1stthrough the 17th, totaling 464 calls for the year and that the police department responded to 1538 calls, totaling 6763 for the year. Further, that during the St. Patrick’s Day weekend, the department netted 43 arrests.

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION

Councilwoman Black reported that practice is ongoing for baseball and softball and that registration for t-ball continues.


BUILDING/ZONING

Councilman Allen reported that eight (8) new single family residential, one (1) attached unit and eight (8) commercial permits were issued since the last meeting, totaling 43 single family, 42 attached unit and 15 commercial permits, with 1039 inspections performed. Further, that there is a PUD Review Board meeting scheduled for March 25that 5:30 p.m.

Karen Robertson, Executive Director of the Pooler Chamber of Commerce and Visitor Bureau, reported on the success of the St. Patrick’s Day shuttle that was sponsored by the Chamber.

Under OLD BUSINESS the following was discussed:

1. Second Reading on proposed zoning text amendment to add hospitals, nursing homes and assisted living care facilities as a conditional use in C-2

Mr. Byrd presented an amendment to the zoning text to add hospitals, nursing homes and assisted living care facilities as a conditional use in C-2 (heavy commercial). Councilman Allen made a motion to approve the amendment on Second Reading. Motion was seconded by Councilwoman Black and passed without opposition.

Councilwoman Benton made a motion to add Item #2 to the agenda. Motion was seconded by Councilman Allen and passed without opposition.

2. Reaffirmation and authorization of settlement regarding Local Option Sales Tax negotiations in the amount of 8.84% of gross revenues and ratification of the mayor’s actions to sign the certificate to be sent to the Georgia Department of Revenue

Councilwoman Benton made a motion to reaffirm and authorize the Local Option Sales Tax settlement negotiations wherein the City of Pooler is to receive a minimum of 8.84% of gross revenues and to ratify the mayor’s actions in signing the certificate to be sent to the Georgia Department of Revenue. Motion was seconded by Councilman Allen and passed without opposition. Councilman Wall commended Mr. Scheer on his diligent work on the negotiations, thanking Mr. Scheer, Mr. Byrd and Ms. McNeely for their efforts in working with Chatham County and other municipalities to reach such a favorable outcome to the negotiations.

Under NEW BUSINESS the following was discussed:

1. Minor subdivision/recombination plat to provide right-of-way dedication for realignment of Old Louisville Road to serve Bassford Industrial Park

The purpose of this plat is to adjust minor lot lines due to the number of lanes being decreased from four (4) lanes to three (3) and to designate the northwest corner as common area to be owned and maintained by N. L. Bassford, Jr. Councilman Wall made a motion, seconded by Councilman Royal, to approve the minor subdivision/recombination plat. Motion passed without opposition.


2. Site plan for re-alignment of Old Louisville Road

Mr. Byrd presented the site plan for the re-alignment of Old Louisville Road to Highway 80 at the intersection of Pine Barren Road. Councilwoman Benton made a motion to approve the site plan, contingent upon the addition of a privacy fence along the rear of the adjacent property within the maintenance easement of the canal, subject to its location being approved by the public works department. Motion was seconded by Councilman Wall and passed without opposition.

3. Recombination plat for Phase 2 of The Retreat @ Forest Lakes 

The purpose of this plat is to adjust four (4) common lot lines to provide adequate building separation. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the plat. Motion passed without opposition.

4. Release of maintenance bond for Somersby Subdivision, Phase 2A-1

The developer has submitted a request to release the maintenance bond for Phase 2A-1 of Somersby Subdivision. Mr. Byrd stated that a final inspection was performed by the public works department.Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilman Royal and passed without opposition.

5. Award bid for roadside mowing and general maintenance

Mr. Byrd presented bids for roadside mowing and general maintenance, stating that three (3) bids were received. Councilman Wall made a motion, seconded by Councilman Royal, to award the bid to the low bidder, Tidewater Landscape Management, in the amount of $27,235.71 per month. Motion passed without opposition.

6. Requested special event permit for Pooler Elementary PTA 5K/Family Fun Walk on March 23rdand to waive fees

Kwanzaa Thomas, President of the Pooler Elementary PTA, presented a request to permit the Pride of Pooler 5K & Family Fun Run on March 23rd. Councilman Wall made a motion to approve the event and to waive the fee. Motion was seconded by Councilman Royal and passed without opposition.

7. Intergovernmental agreement with Chatham County regarding Emergency Management

Mr. Byrd presented an Intergovernmental Agreement with Chatham County regarding the Chatham County Emergency Operations Plan to become effective upon a declaration of an emergency. Councilman Royal made a motion, seconded by Councilman Wall, to approve the agreement, contingent upon the city attorney’s approval. Motion passed without opposition.


8. Resolution regarding the National Incident Management System

Mr. Byrd presented a resolution regarding adoption of the National Incident Management System as the City’s system of preparing for and responding to disaster incidents. Councilman Royal made a motion to adopt the resolution. Motion was seconded by Councilman Wall and passed without opposition.

9. Resolution regarding lease/purchase agreement with Oshkosh Capital for 2013 Pierce Fire Pumper

Mr. Byrd presented a resolution regarding the lease/purchase agreement with Oshkosh Capital for a 2013 Pierce Fire Pumper, stating that the amount expected to be financed will not exceed $430,000.00.Councilman Royal made a motion, seconded by Councilman Wall, to adopt the resolution, contingent upon the city attorney’s approval. Motion passed without opposition.

Councilman Wall made a motion to adjourn to Executive Session at approximately 6:30 p.m. to discuss legal and land acquisition matters. Motion was seconded by Councilman Royal and passed without opposition

Mayor Lamb called the meeting back to order at 7:05 p.m.

Councilwoman Benton made a motion to authorize the hiring and compensation of Attorney George Lewis as special counsel to handle land acquisition matters. Motion was seconded by Councilman Allen and passed without opposition.

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:06 p.m. Motion was seconded by Councilman Wall and passed without opposition.without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08