Council Minutes December 2, 2013

CITY OF POOLER
COUNCIL MINUTES
DECEMBER 2, 2013

The regular meeting of the Pooler City Council was held on December 2, 2013. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. 

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Mayor Lamb.

The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.

The minutes of the November 18th Executive Session were approved upon a motion by Councilman Royal, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Burke presented bills in excess of $1500.00 for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Royal reported that the fire department responded to 199 calls in November, totaling 2344 for the year and that the police department responded to 1278 calls, totaling 30,415 for the year. 
Fire Chief Wade Simmons reported that after an analysis of the City’s structural fire suppression delivery system was performed by the ISO, the resulting classification is a three (3) for the majority of the City, with a nine (9) for areas without fire hydrants. Councilman Wall congratulated Chief Simmons, stating that a tremendous amount of money has been spent to upgrade the fire protection in the City, providing a positive outcome. 
Police Chief Mark Revenew reported that selections for Police Officer of the Year (Kimberlie Laff) and Supervisor of the Year (Tim Holland) have been made and will be presented on December 12th. 

STREET/DRAINAGE
Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION
Councilwoman Black reported that youth basketball has begun and that the senior citizens will be celebrating a holiday party on December 11th. 


BUILDING/ZONING
Councilman Allen reported that nine (9) new single family residential, eight (8) attached unit, eight (8) stacked condominium and six (6) commercial permits were issued since the last meeting, totaling 158 single family, 79 attached unit, 44 stacked condominium and 103 commercial permits for the year, with 4866 inspections performed.
Councilman Allen stated that a PUD Review Board meeting is scheduled for December 9th at 5:45 p.m. and that interviews for two (2) members to be appointed to the Planning & Zoning Commission are scheduled for 5:00 p.m.

Under OLD BUSINESS the following was discussed:

1. Second Reading on amendment to subdivision ordinance regarding sidewalks
Mr. Byrd requested this item be tabled until the first meeting in February to allow the Homebuilders’ Association to review the ordinance. Councilman Wall made a motion, seconded by Councilman Royal, to table the amendment. Motion passed without opposition.

2. Second Reading on proposed 2014 budget
Ms. McNelly presented the proposed 2014 budget, stating that the General Fund balances at $18,172,791.00, the Hotel/Motel Tax Fund balances at $600,000.00, the Special Purpose Local Option Sales Tax Fund balances at $1,856,850.00, the Capital Projects Fund balances at $2,001,000.00 and the Water & Sewer Fund balances at $6,874,400.00. Councilman Wall made a motion to adopt the budget on Second Reading, stating that included are a two percent (2%) cost of living increase and up to a 3.2% merit increase for eligible employees. Motion was seconded by Councilman Burke and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Conditional use to operate a beauty shop at 131 Read Street
A public hearing was held prior. Bedie Brantley, owner, stated that she would like to operate a beauty shop out of her residence on a part-time basis. Councilman Wall questioned whether the drainage work in the area was complete. Pubic Works Director Matt Saxon replied that steps are being taken to acquire a grant to fund the project, but that actual drainage work has not begun. Councilwoman Benton made a motion to approve the conditional use, based on the request meeting the criteria. Motion was seconded by Councilwoman Black. Councilman Burke, Councilman Royal and Councilman Wall opposed the motion, creating a tie. Mayor Lamb voted in favor; motion passed by majority.

2. Conditional use to construct a pawn shop at 114 E. Highway 80
A public hearing was held prior. Edwin Smith, owner, stated that he has plans to construct a retail center on E. Highway 80 and relocate his pawn shop. Councilman Wall made a motion to approve the conditional use, based on the request meeting the criteria. Motion was seconded by Councilman Burke and passed without opposition.

3. Rear yard setback (3' 6") variance to construct a screened porch at 117 Magnolia Drive
A public hearing was held prior. Chandra Ganti, owner, stated that he has plans to construct a 12' x 22' screened porch to the rear of the house. Councilwoman Benton made a motion to approve the variance, based on the request meeting #1 and #3 of the criteria. Motion was seconded by Councilman Burke and passed without opposition.

4. Recombination/minor subdivision plat of 12.043 acres on Quacco Road
Mr. Byrd presented a recombination/minor subdivision plat to create two (2) parcels, Tract 1A and 1B, from a 12.043 acre parcel on Quacco Road. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the plat. Motion passed without opposition.

5. Minor subdivision plat revision for Tract 3, The Roberts Tract
Mr. Byrd presented a revised minor subdivision plat for Tract 3 of The Robert’s Tract, stating that the purpose is to correct the owner’s name on the recorded plat. Councilman Wall made a motion to approve the revised plat. Motion was seconded by Councilman Royal and passed without opposition.

6. Alcoholic beverage license for Arzoo Patel at 1024 E. Highway 80 (El Cheapo)
Arzoo Patel has submitted an application to sell beer and wine by the package at the El Cheapo on E. Highway 80. Councilman Wall made a motion, seconded by Councilman Burke, to approve the license. Motion passed with Councilman Allen opposing.


7. Alcoholic beverage license for Kathy Creech at Bi~Lo
Kathy Creech has submitted an application to sell beer and wine by the package at the new Bi~Lo. Councilman Wall made a motion to approve the license. Motion was seconded by Councilman Royal and passed with Councilman Allen opposing.

8. Agreement with Pooler Chamber of Commerce & Visitors Bureau for 2014 
Mr. Byrd requested this item be tabled to allow Mr. Scheer to further review the agreement. Councilman Royal made a motion, seconded by Councilman Wall, to table this item. Motion passed without opposition.

9. Proposal from Hussey, Gay, Bell & DeYoung, Inc. for engineering services in connection with upgrade of Courtney lift station and R-8 lift station
Mr. Byrd presented a proposal for engineering services in connection with the upgrade of the Courtney lift station and R-8 lift station. Councilman Wall made a motion to approve the proposal. Motion was seconded by Councilman Royal and passed without opposition.

10. Proposal from Sandhill A.L.S. Construction, Inc. for sidewalk installation near Pooler Elementary School and around pedestrian park at W. Highway 80
Mr. Byrd presented a proposal for the installation of a sidewalk, grading and grassing along Holly Avenue to Newton Street to Pooler Elementary School and the installation of a sidewalk around the pedestrian park on W. Highway 80. Mr. Byrd stated that the sidewalk around the park will be installed next year. Councilman Wall made a motion to approve the proposal in the amount of $43,300.00. Motion was seconded by Councilman Royal and passed without opposition.

11. Resolution to approve a declaration by taking of 1048 S. Rogers Street for transportation purposes
Mr. Scheer presented a resolution to acquire by condemnation, for public transportation purposes, the property at 1048 S. Rogers Street, stating that the City agreed to purchase it several months ago but was unable to receive a clear title, due to not being able to locate all of the heirs of the property. Further, after receiving an email (copy attached to and made a part of these minutes) wherein one of the heirs, Joe Simon, has requested the City proceed with steps to acquire the land, keeping he and his siblings from the burden of legal fees associated with actions for a quiet title. Mr. Scheer stated that the Simon family will still receive the amount ($40,000.00) agreed to in the sales contract by both parties. Councilman Wall made a motion to approve the resolution. Motion was seconded by Councilwoman Benton and passed without opposition.

Councilman Wall made a motion to adjourn to Executive Session to discuss legal and personnel matters at approximately 6:46 p.m. Motion was seconded by Councilman Royal and passed without opposition.


Mayor Lamb called the meeting back to order at 6:50 p.m.

There being no further business to discuss, Councilwoman Benton made a motion to adjourn at approximately 6:50 p.m. Motion was seconded by Councilman Burke and passed without opposition.

 

Public Hearing

A public hearing was held prior to the regular City Council meeting on December 2, 2013. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd, Finance Officer/Assistant City Manager Michelle McNeely and City Attorney Steve Scheer were also present. 

The purpose of the hearing was to discuss:

(1) A requested conditional use to operate a beauty shop at 131 Read Street - 
Bedie Brantley, owner, presented a conditional use request to allow her to operate a beauty shop out of her residence. Scotty Fletcher, resident, stated that the operation of a beauty shop in Ms. Brantley’s home should not affect the drainage in the area, as was the concern of the adjacent property owners presented during the meeting where Ms. Brantley was denied a conditional use. 

(2) A requested conditional use to construct a pawn shop at 114 E. Highway 80 -
Edwin Smith, owner, presented a conditional use request to construct a pawn shop so that he may relocate his existing business.

(3) A requested 3' 6" rear yard setback variance to construct a screened porch at 117 Magnolia Drive - Chandra Ganti, owner, has plans to construct a 12' x 22' screened porch to the back of his existing residence.

There being no further discussion, the hearing was adjourned at approximately 5:57 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08