Council Minutes February 6, 2012

CITY OF POOLER
COUNCIL MINUTES
February 6, 2012 

The regular meeting of the Pooler City Council was held on February 6, 2012. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.  

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilwoman Black. 

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilman Burke, with no opposition. 

Report from the Standing Committees: 

FINANCE

Councilman Burke presented bills in excess of $1500.00 for the remainder of December 2011, making a motion to pay these bills, subject to funds. Motion was seconded by Councilman Allen and passed without opposition. Councilman Burke presented bills in excess of $1500.00 for January, making a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 187 calls in January and that the police department responded to 1635 calls since the last meeting, totaling 2480 for the year. 

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION

Councilwoman Black reported thatbasketball games continue with the GRPA tournament beginning on February 17thand that signups for baseball and softball end February 12th.

BUILDING/ZONING

Councilman Allen reported that 12 new single family residential, six (6) attached unit and two (2) commercial permits were issued since the last meeting, totaling 20 single family residential, six (6) attached unit and three (3) commercial permits, with 274 inspections performed. 

There was no OLD BUSINESS to discuss. 

Under NEW BUSINESS the following was discussed: 

1. Approval of site plan for Mellow Mushroom Restaurant on Lot 2, Pooler Marketplace

MM Pooler, LLC has submitted a site plan for a proposed Mellow Mushroom Restaurant on Lot 2 in the Pooler Marketplace. Mr. Byrd stated that all of the engineering comments have been addressed and that Planning & Zoning and staff have recommended approval. Councilman Allen made a motion to approve the site plan. Motion was seconded by Councilwoman Benton and passed without opposition. 

2. Approval of revised minor subdivision plat of Lots 26, 27 and 29-A, Pooler Park of Commerce

Tide Chase Holdings has submitted a revised minor subdivision plat of Lots 26, 27 and 29-A of Pooler Park of Commerce to correct rear building setback lines, parcel identification numbers and to add several notes. Councilman Allen made a motion, seconded by Councilman Burke, to approve the plat. Motion passed without opposition. 

3. Release of maintenance bond/acceptance of road right-of-ways within Towne Center Commercial Subdivision at Godley Station

Mr. Byrd presented a request to release the maintenance bond and accept the road right-of-ways within the Towne Center Commercial Subdivision at Godley Station, stating that the public works department has performed a final inspection and recommends releasing the maintenance bond. Councilman Allen made a motion to release the maintenance bond and accept the road right-of-ways. Motion was seconded by Councilwoman Benton and passed without opposition. 

4. Approval of proposal from Smith Steel Structures, Inc. for steel building (Fire Station #5)

Mr. Byrd presented a proposal from Smith Steel Structures, Inc. for a vulcan steel building to be erected for Fire Station #5, located on Triple B Trail. Councilman Allen made a motion to approve the proposal in the amount of $77,148.00. Motion was seconded by Councilwoman Benton and passed without opposition.

5. Approval of Grant Agreement with Boundless Playgrounds, Inc. for playground equipment and surfacing at recreation complex

Mr. Byrd presented a Grant Agreement with Boundless Playgrounds, Inc. for assistance (50%) to help defray the cost of purchasing and installing new playground equipment, fully accessible to the handicapped, at the recreation complex. After discussion, Councilwoman Benton made a motion, seconded by Councilwoman Black, to approve the agreement. Motion passed without opposition. 

6. Approval of alcoholic beverage license for Jerry Lamar Morris at new Enmark Station at 830 W. Highway 80

An application for an alcoholic beverage license (beer and wine) has been submitted by Jerry Lamar Morris for the new Enmark Station at 830 W. Highway 80. Mr. Byrd stated that Police Chief Mark Revenew has recommended approval. Councilman Royal made a motion to approve the license. Motion was seconded by Councilwoman Benton and passed with Councilman Allen opposing. 

7. Approval to write off delinquent water/sewer accounts receivable 2008 and prior (retroactive 12/31/11)

Michelle McNeely, Finance Officer, presented a list of delinquent water/sewer accounts receivable from 2008 and prior, stating that approval to write these accounts off needs to be retroactive as of December 31, 2011. Further, that if any of the individuals return to the City and need utility service, their delinquent fees will be collected on their new account. Councilman Wall made a motion, seconded by Councilman Burke, to write off the accounts, retroactive 12/31/11. Motion passed without opposition. 

8. Approval of agreement with Tyler Technologies, Inc. for online bill payments

Ms. McNeely presented an agreement with Tyler Technologies, Inc. for the City to begin offering online bill payments for the utility customers. Councilman Allen made a motion to approve the agreement, contingent upon Mr. Scheer’s review and approval. Motion was seconded by Councilwoman Benton and passed without opposition. 

9. Approval of amendment to Schedule of Fees regarding increase to water meter fee for MXU Radio Read

Mr. Byrd presented an amendment to the Schedule of Fees to add a fee for the cost of the new MXU Radio Read meters. Councilman Wall made a motion to approve the amendment. Motion was seconded by Councilman Allen and passed without opposition. 

10. Resolution regarding Budget Adjustment 2012-01 for the General Fund

Ms. McNeely presented a resolution regarding Budget Adjustment 2012-01 (copy attached to and made a part of these minutes) for the General Fund. Councilman Allen made a motion, seconded by Councilman Burke, to approve the resolution. Motion passed without opposition.

Councilman Allen made a motion to add Item #11 to the agenda. Motion was seconded by Councilwoman Benton and passed without opposition. 

11. Approval of site plan for Whitefield Marsh Apartments, Phase 2

Mr. Byrd presented a site plan for Phase 2 of Whitefield Marsh Apartments, stating that all of the engineering comments have been addressed. Councilman Allen made a motion to approve the site plan, contingent upon all Federal and State requirements for de-annexation of this property being met. Motion was seconded by Councilwoman Benton and passed without opposition. 

Councilman Allen made a motion to adjourn to Executive Session at approximately 6:29 p.m. to discuss legal and personnel matters. Motion was seconded by Councilman Wall and passed without opposition. 

Mayor Lamb called the meeting back to order at 7:08 p.m.  

Councilwoman Benton made a motion to adopt a resolution authorizing the city manager to take whatever steps necessary to redeem any letters of credit relating to the City’s GEFA (Georgia Environmental Facilities Authority) loans that are not in compliance with their respective water and sewer agreements. Motion was seconded by Councilman Wall and passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:10 p.m. Motion was seconded by Councilman Wall and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08