Council Minutes April 2, 2012

CITY OF POOLER
COUNCIL MINUTES
April 2, 2012 


The regular meeting of the Pooler City Council was held on April 2, 2012. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and Finance Officer/Assistant City Manager Michelle McNeely were also present. Attorney Craig Call was present on behalf of City Attorney Steve Scheer.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Burke.

The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Allen, with no opposition.

Report from the Standing Committees:

FINANCE

Councilman Burke presented bills in excess of $1500.00 for March, making a motion to pay, subject to funds. Motion was seconded by Councilman Allen and passed without opposition.

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 219 calls last month, totaling 601 for the year and that the police department responded to 1168 calls during the period of March 16ththrough the 29th, totaling 7552 for the year.

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant. Further, that Georgia Power is in the area installing the new “SMART” meters, noting that residents should receive a telephone call prior to installation.

RECREATION

Councilwoman Black reported that youth dance and tumbling continue and that baseball and softball games begin this week. Further, that the senior citizens will be holding an Easter egg hunt on April 4th.

BUILDING/ZONING

Councilman Allen reported that seven (7) new single family residential and two (2) commercial permits were issued since the last meeting, totaling 50 single family residential and 10 commercial permits, with 827 inspections performed. 

Under OLD BUSINESS the following was discussed: 

1. Requested front yard building setback variance for an existing building at1024 W. Highway 80

Mr. Byrd presented this item that was tabled at the last meeting, stating that this property has been foreclosed on with Wells Fargo Bank being the trustee for Morgan Stanley Capital 1, Inc. and after reviewing the development, the attorney for the bank has found that the way the buildings were placed on the lot has created a unique situation involving the “front” yard setback. Therefore, Councilman Allen made a motion to approve the variance, based upon it meeting #1 and #3 of the criteria. Motion was seconded by Councilman Burke and passed without opposition. 

2. Requested variance at 1024 W. Highway 80 to allow more than two (2) lots to be accessed by the existing 30' private access easement within the Pooler Park West commercial subdivision

Mr. Byrd presented this item which was also tabled at the last meeting. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the variance, based on it meeting #1 and #3 of the criteria. Motion passed without opposition. 

3. Second Reading on amendment to wireless telecommunications facilities ordinance

Mr. Byrd presented an amendment to the wireless telecommunications facilities ordinance, to be consistent with ordinances recently adopted by the City of Savannah and Chatham County. Councilman Wall made a motion to approve the amendment on Second Reading. Motion was seconded by Councilman Burke and passed without opposition. 

4. Second Reading on amendment to subdivision ordinance to increase maintenance bonds to be valid for not less than 24 months

Mr. Byrd presented an amendment to the subdivision ordinance to increase maintenance bonds to be valid for not less than 24 months. Councilman Allen made a motion, seconded by Councilwoman Black, to approve the amendment on Second Reading. Motion passed without opposition. 

Under NEW BUSINESS the following was discussed: 

1. Approval of recombination plat for The Fairways, Phase 2

The developer of Phase 2 of The Fairways has submitted a recombination plat to add the entire driveway to Lot 21B, due to a product change with the driveway no longer being shared. Councilman Wall made a motion to approve the plat. Motion was seconded by Councilwoman Benton and passed without opposition. 

2. Approval of final plat for The Fairways, Phase 7

Mr. Byrd presented the final plat for The Fairways, Phase 7 stating that Planning & Zoning and staff recommend approval. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the plat. Motion passed without opposition. 

3. Approval of plat revision for Commerce Court to recombine Lot 1, Lot 2 and common area

Sapelo Investment Properties, LLC has submitted a plat revision for Commerce Court to recombine Lot 1, Lot 2 and the common area, to show correct building setback lines. Councilman Wall made a motion to approve the plat revision. Motion was seconded by Councilwoman Benton and passed without opposition. 

4. Approval of Third Amendment to Solid Waste Collection and Disposal Service Agreement (effective July 1, 2012)

Mr. Byrd presented the Third Amendment to the Solid Waste Collection and Disposal Service Agreement with Waste Management to provide for single-stream curbside recycling to be effective July 1st.Russ Hightower of Waste Management stated that pickups for household refuse would decrease to one (1) time per week, with the recycling being picked up every other week. Mr. Byrd stated that the cost for sanitation will remain the same and that meetings will be held in the near future to educate the public as well information being on the utility bills. Councilman Wall made a motion, seconded by Councilman Royal, to approve the Third Amendment, contingent upon the city attorney’s approval of the Agreement. Motion passed without opposition. 

5. Approval of contract with Tidewater Landscape Management, Inc. for roadside mowing and general maintenance

Mr. Byrd presented a contract with Tidewater Landscape Management, Inc. for roadside mowing and general maintenance in the amount of $146,623.29. Councilman Allen made a motion, seconded by Councilman Burke, to approve the contract, contingent upon the city attorney’s approval. Motion passed without opposition. 

6. Approval of special event permit for car show/fundraiser at Auto Perfection and to waive permit fees

Mr. Byrd presented a request from the owner of Auto Perfection to permit a car show/fundraiser to be held April 14that 1523 E. Highway 80, with all proceeds going to the American Cancer Society.Councilman Allen made a motion to approve the event and to waive the permit fees. Motion was seconded by Councilwoman Benton and passed without opposition.

7. Approval of audit engagement letter from Karp, Ronning & Tindol, CPAs to perform 2011 audit

Ms. McNeely presented an audit engagement letter from Karp, Ronning & Tindol, CPAs to perform the 2011 audit. Councilman Wall made a motion to approve the audit to be performed, in the amount of $30,600.00. Motion was seconded by Councilwoman Black and passed without opposition. 

8. Resolution regarding authorization to negotiate and procure credit from Bank of America, N.A. for VISA purchasing cards to be issued to certain City employees

Ms. McNeely presented a resolution to authorize the city manager and finance officer/assistant city manager to procure credit from Bank of America, N.A., as part of the State purchasing program, for VISA purchasing cards to be issued to certain City employees. Ms. McNeely stated that currently the City has credit cards from several sources and that the intent is to consolidate them into one through Bank of America. Councilman Wall made a motion to approve the resolution, contingent upon the city attorney’s approval. Motion was seconded by Councilman Allen and passed without opposition. 

Edwin Smith, resident, addressed Council in regards to the funds recently set aside for the construction of a new city hall, asking where the site is being proposed. Mr. Byrd replied that a concept plan shows a new city hall at the corner of South Rogers Street and Highway 80.  Mr. Smith also addressed Council in regards to a request for information he submitted over a month ago, stating that the city attorney had not yet answered his questions. Mr. Call stated that he would inform Mr. Scheer about this matter.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:54 p.m. Motion was seconded by Councilman Allen and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08