Council Minutes May 21, 2012

CITY OF POOLER
COUNCIL MINUTES
May 21, 2012

 

The regular meeting of the Pooler City Council was held on May 21, 2012. Mayor Mike Lamb called the meeting to order at 6:04 p.m. (delayed due to the public hearing held prior). Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Burke.

Prior to the minutes of the previous meeting being approved, Mr. Scheer recommended that Council reaffirm the approval of items #1, #2, #3, #4, and #6 at the May 7thmeeting. Councilman Wall made a motion to reaffirm the approval of these items. Motion was seconded by Councilman Royal and passed without opposition. Mr. Scheer then recommended that Council reaffirm the approval of Item #5. Councilwoman Black stepped down from her Council seat to recuse herself. Councilman Wall made a motion to reaffirm approval of Item #5. Motion was seconded by Councilman Royal and passed with Councilman Allen opposing. Councilwoman Black returned to her seat. The minutes of the previous meeting were then approved as printed upon a motion by Councilman Burke, seconded by Councilwoman Benton, with no opposition. 

Report from the Standing Committees:

FINANCE

Councilman Burke presented bills for the month in excess of $1500.00 and made a motion to pay the bills, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition. 

PUBLIC SAFETY

Councilman Royal stated that the fire department responded to 121 calls this month, totaling for the 545 year and that the police department responded to 1105 calls during the period of April 13ththrough May 3rd, totaling 11,827calls for the year. 

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION

Councilwoman Black reported that dance classes and baseball and softball games will end soon, that tournaments are scheduled at the complex and that registration for summer youth basketball ends on May 24th.  

BUILDING/ZONING

Councilman Allen reported that 11 new single family residential, two (2) attached unit, 23 multi-family and five (5) commercial permits were issued since the last meeting, totaling 89 single family, 10 attached unit, 36 multi-family and 19 commercial permits for the year, with 1402 inspections performed. 

Councilman Allen made a motion to add Item #11 under New Business. Motion was seconded by Councilman Wall and passed without opposition. 

Stacia Hardy, Principal at West Chatham Middle School, addressed Council in regards to the progress the school has made in recent years, both in academics and sports, noting that several programs are offered to students to instill pride.  

There was no OLD BUSINESS to discuss. 

Under NEW BUSINESS, the following was discussed: 

1.  Requested five foot (5') side yard building setback variance on the west side of the property to construct a 1000 sq. ft. office building at 108 E. Highway 80

A public hearing was held prior. Terry Coleman of Kern-Coleman & Company presented this request on behalf of the property owner, Vera Lamb, who is proposing to construct a 1000 sq. ft. office building on a commercial lot that is 44' wide and 144' deep. Mr. Byrd stated that Planning & Zoning has recommended approval of the five foot (5') side yard building setback variance on the west side of the property. Councilman Wall made a motion to deny the requested variance, noting that during the public hearing, it was recommended to move the building to the rear corner of the lot which would make it safer for vehicles to enter and exit the business. Motion was seconded by Councilman Allen. Discussion followed, wherein Mr. Coleman requested this item be tabled to allow him to meet with his client to revise the plan. Councilman Wall withdrew his motion and Councilman Allen withdrew his second. Councilman Wall made a motion to table this item until the next meeting. Motion was seconded by Councilman Allen and passed without opposition.

2. Requested seven foot (7') drive aisle variance on the east side of the proposed building to construct a 1000 sq. ft. office building at 108 E. Highway 80

A public hearing was held prior. Mr. Byrd presented this request for a seven foot (7') drive aisle variance on the east side of the proposed building. Councilman Wall made a motion to deny the variance, based on it not being needed if the building is moved to the rear of the lot. Motion was seconded by Councilman Allen and passed without opposition. 

3. Requested zoning map amendment of approximately 10 acres also known as 5250      Old Louisville Road from RA-1 to I-1

Councilwoman Black stepped down from her seat to recuse herself. A public hearing was held prior. Mr. Byrd presented a request from N. L. Bassford to re-zone approximately 10 acres on Old Louisville Road from RA-1 (Residential-Agricultural Limited) to I-1 (Light Industrial). Councilman Wall stated that the issues presented by adjacent property owners at the public hearing will be addressed on the site plan and discussed when it is submitted to Council for approval. Therefore, Councilman Wall made a motion to approve the zoning map amendment contingent upon the recombination of this lot with the adjacent 83 acres owned by Mr. Bassford, and the conditions placed on the re-zoning of the 83 acres on October 17, 2011 (copy of the resolution attached to and made a part of these minutes) being applied to the re-zoning of the approximate 10 acres. Motion was seconded by Councilman Burke. Mary Louise Lanier, adjacent property owner, expressed concern over the fact that this industrial development is next to residential property and that the only potential interest in someone purchasing her property has been for residential use. Councilman Wall stated that existing homes have been protected in the past and that the developer will abide by the City’s ordinances when the site plan is submitted. Further, that the request at this time was strictly for re-zoning. Councilwoman Benton stated that an adequate buffer should be provided as per Ms. Lanier’s request. Mayor Lamb called for the vote on the motion. Motion passed with Councilwoman Benton, Councilman Burke, Councilman Royal and Councilman Wall voting in favor, and Councilman Allen voting in opposition. Councilwoman Black returned to her seat. 

4. Approval of construction plan for proposed water and sewer extension to serve Fire Station #4 located on Barrow Drive

Mr. Byrd presented the construction plan for the proposed water and sewer extension to serve Fire Station #4 on Barrow Drive, stating that NRCS approval has been received. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the plan. Motion passed without opposition. 

5. Approval of precious metals dealer application for Joey Lee Ashley of Estate and Precious Metals Exchange, LLC located at 1212 E. Highway 80 Suite 700

Mr. Byrd presented an application for a precious metals dealer for Joey Lee Ashley, stating that Police Chief Mark Revenew has recommended approval. Councilman Allen made a motion to approve the license. Motion was seconded by Councilman Burke and passed without opposition.

6. Approval of precious metals dealer application for Jeff Parsons of THR & Associates for gold buying event May 29ththrough June 2ndat Holiday Inn

Jeff Parsons of THR & Associates has submitted an application for a precious metals dealer for a gold buying event scheduled for May 29ththrough June 2ndat the Holiday Inn. Joey Lee Ashley, also an applicant for a precious metals dealer (previous item), addressed Council in regards to the holding period required after purchase, noting that this type of buying event does not allow for the property to remain at the site of purchase for the required amount of days. Councilman Wall made a motion, seconded by Councilman Allen, to approve the application, contingent upon Chief Revenew’s further review of the law to ensure proper procedures are followed. Motion passed without opposition.

7. Approval of contract with Gray-Cor for janitorial services

Mr. Byrd presented a contract with Gray-Cor, Inc. for janitorial services at the City’s buildings, stating that they are the low bidder. Councilman Allen made a motion to approve the contract in the amount of $950.00 per month, contingent upon the city attorney’s approval. Motion was seconded by Councilman Burke and passed without opposition. 

8. Approval of Statement of Work for PCI Review and Gap Analysis with Secure Enterprise Computing, Inc.

Mr. Byrd presented a proposal from Secure Enterprise Computing, Inc. to perform services to recommend best practices to maintain a high level of data security for the City’s information and credit card data. After discussion, Councilwoman Benton made a motion to approve the Statement of Work in the amount of $10,750.00, contingent upon the city attorney’s approval. Motion was seconded by Councilman Wall and passed without opposition. 

9. Approval of Letter of Agreement with The Board of Regents of the University System of Georgia for review and update to the City’s Position Classification System and Compensation Plan

Mr. Byrd presented a Letter of Agreement to allow the University of Georgia’s Carl Vinson Institute of Government to perform a review and update to the City’s Position and Classification System and Compensation Plan, recommending that this item be tabled for further review. Councilman Wall made a motion, seconded by Councilman Allen, to table this item. Motion passed without opposition. 

10. Resolution regarding Budget Adjustment 2012-02 for the General Fund and Water & Sewer Fund

Mr. Byrd presented a resolution regarding Budget Amendment 2012-02 for the General Fund and Water & Sewer Fund (copy attached to and made a part of these minutes). Councilman Wall made a motion to approve the resolution. Motion was seconded by Councilman Burke and passed without opposition. 

11. Resolution of support for proposed elderly living facility on six (6) to 7.45 acre multi-     family site on S. Rogers Street

Mr. Byrd presented a resolution in support of an elderly living facility (60 units) proposed by Zimmerman Properties, LLC on S. Rogers Street, north of the City’s recycling center, stating that the developer is applying for tax credits through the Georgia Department of Community Affairs. Timothy Bullard, representing the developer, stated that the proposed complex is a three-story, fully enclosed complex, planned to provide the most secure living for residents. Councilman Allen made a motion, seconded by Councilman Burke, to approve the resolution.  Motion passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 6:58 p.m. Motion was seconded by Councilwoman Benton and passed without opposition.

                                                               Public Hearing 

A public hearing was held prior to the regular City Council meeting on May 21, 2012. Mayor Mike Lamb called the hearing to order at 5:30 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of the hearing was to discuss two (2) requested variances to construct a 1000 sq. ft. office building at 108 E. Highway 80, owned by Vera Lamb, being a five foot (5') side yard building setback variance on the west side of the property and a seven foot (7') drive aisle variance on the east side of the proposed building. Terry Coleman of Kern-Coleman & Company was present on behalf of Ms. Lamb. Councilman Wall recommended the building be moved to the rear corner of the lot, possibly being an L-shape to allow for parking to be in front to not interfere with safe travel within the development.Mr. Coleman stated that his client prefers better visibility from the highway and that the intent is for office use only. Councilwoman Benton asked Mr. Coleman if the building could be moved to the rear of the property, wherein Mr. Coleman replied that he would have to consult with his client. 

There being no further discussion, the hearing was adjourned at approximately 5:40 p.m.

                                                               Public Hearing

A public hearing was held prior to the regular City Council meeting on

May 21, 2012. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of the hearing was to discuss a requested zoning map amendment of approximately 10 acres also known as 5250 Old Louisville Road from RA-1 to I-1.

Terry Coleman of Kern-Coleman & Company presented this request, stating that this property has now been purchased by Mr. N. L. Bassford and has been included in the master plan. Further, that the land disturbing permit for the development has been submitted. William J. Hunter, resident on Old Louisville Road, addressed Council in regards to there being no easement across his property for drainage, noting that this is a legal matter. Councilman Allen questioned if the truck traffic exiting the rear of the development would be going north or south on Old Louisville Road. Mr. Byrd replied that truck traffic would be prohibited on the unimproved portion of Old Louisville Road. Mary Louise Lanier, adjacent property owner, presented concern that the proposed buffer between the residential and light industrial property is inadequate, noting that there is a planted berm on the east side of the Northpoint property. Mr. Coleman replied that the proposed 20' vegetative buffer is in compliance with the City’s ordinance.Councilwoman Benton questioned whether Ms. Lanier was in agreement with what is proposed, wherein Ms. Lanier replied that she was not, that she would like a berm similar to others that have been constructed in similar developments. Mr. Coleman stated that it is his understanding that the owners of the existing homes adjacent to this industrial development are actively pursuing selling to light industrial developers.  

There being no further discussion, the hearing was adjourned at approximately 6:04 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261