Council Minutes February 21, 2011

CITY OF POOLER
COUNCIL MINUTES
February 21, 2011

The regular meeting of the Pooler City Council was held on February 21, 2011. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. Councilman Bruce Allen was absent due to work.

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Mayor Lamb.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Royal, with no opposition.

Report from the Standing Committees:

FINANCE

Councilman Burke presented bills for the remainder of 2010 in excess of $1500.00 for payment, making a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.Councilman Burke presented bills for February 2011 in excess of $1500.00, making a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 89 calls this month, totaling 293 for the year and that the police department responded to 1496 calls from February 4ththrough the 17th, totaling 4808 for the year.

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION

Councilwoman Black reported that gymnastics classes continue, that registration is ongoing for baseball, softball, t-ball and soccer, with practice beginning March 1stand that youth basketball teams will be competing in GRPA tournaments this week.


BUILDING/ZONING

Councilwoman Benton reported that one (1) new single family residential and two (2) commercial permits were issued since the last meeting, totaling eight (8) single family and five (5) commercial permits for the year, with 353 inspections performed.

Under OLD BUSINESS the following was discussed:

1. Award bid for construction of a pond pump station at wastewater treatment plant

Mr. Byrd presented this item which was tabled at the last meeting, stating that the low bidder has agreed to install the pumps that meet the specifications for the same amount they originally bid. Councilman Wall made a motion to award the bid to Southern Champion Construction, Inc., low bidder, in the amount of $197,396.00. Motion was seconded by Councilman Royal and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Approval of recombination plat of Lots 2311 through 2315, Building 31, Phase II, Harmony Townhomes

Mr. Byrd presented a recombination plat of Lots 2311 through 2315, Building 31, Phase II of Harmony Townhomes, stating that the developer is building a different product, therefore only the configurations of the lots have been changed. Councilman Wall made a motion, seconded by Councilman Royal, to approve the plat. Motion passed without opposition.

2. Acceptance of Audit Engagement Letter from Karp, Ronning & Tindol, CPAs, to perform 2010 audit

Mr. Byrd presented an engagement letter from Chris Lightle of Karp, Ronning & Tindol, CPAs, to perform the City’s 2010 audit, noting that the fee for this service will remain as the prior year, which is $29,900.00.Councilwoman Benton made a motion to accept the letter. Motion was seconded by Councilwoman Black and passed without opposition.

3. Approval of Change Order #4 for intersection improvements and traffic signalization installation at Godley Station Boulevard

Mr. Byrd presented Change Order #4 in the amount of $3761.80 for the intersection improvements and traffic signalization at Godley Station Boulevard. Holmes Bell of Hussey, Gay, Bell & DeYoung, Inc. was present. Councilman Wall made a motion, seconded by Councilman Burke, to approve the change order. Motion passed without opposition.

4. Approval of Change Order #1 for sidewalk extension project from Pooler Parkway to Rogers Street

Mr. Byrd presented Change Order #1 in the amount of $4560.00 for the sidewalk extension project. Councilman Wall made a motion to approve the change order. Motion was seconded by Councilwoman Benton and passed without opposition.


5. Approval of proposal from GE for membranes and deflector plates at wastewater treatment plant

Holmes Bell of HGB&D, Inc. presented a proposal from GE for membranes and deflector plates at the wastewater treatment plant, to make the plant compatible for the upgrade which will allow for 3.34 mgd of wastewater to be treated. Councilman Wall stated that funds will be used from the Capital Cost Recovery fees that have been collected for several years. After discussion, Councilman Wall made a motion to approve the proposal in the amount $1,485,000.00, contingent upon the city attorney approving the contract. Motion was seconded by Councilwoman Benton and passed without opposition.

6. Adoption of Standard Specifications as amended January 2011

Mr. Bell presented the City’s Standard Specifications, stating that changes were made and agreed upon in January after meeting with all of the Public Works Superintendents. Councilman Wall made a motion, seconded by Councilwoman Benton, to adopt the amended Standard Specifications. Motion passed without opposition.

7. Approval of request for fundraiser to be held March 5that Frames-n-Games and to waive special event fee

Mr. Byrd presented a request from Jimmy Patel of Frames-n-Games to sponsor a fundraiser for a resident who has recently been diagnosed with Acute Myeloid Leukemia. Councilman Wall made a motion to permit the fundraiser and to waive the fee. Motion was seconded by Councilman Burke and passed without opposition.

8. Approval of Mutual Benefit and Use Agreement for removal of storm debris resulting from a major storm

Mr. Byrd presented a Mutual Benefit and Use Agreement for removal of storm debris resulting from a major storm, which will “piggyback” the agreement Chatham County has with AshBritt Environmental, which will allow for financial assistance from FEMA, GEMA and CEMA, if needed. Councilman Wall made a motion, seconded by Councilman Royal, to approve the agreement. Motion passed without opposition.

9. Resolution to partner with the Georgia Department of Revenue to ensure proper payment of sales tax by businesses

Mayor Lamb presented a resolution which will require all businesses to provide information as to the legal name of the business, any associated trade names, mailing address, actual physical address, the North American Industry Classification System Code (NAICS) and the sales and use tax identification number, if the business is required to have such a number. This information will then be provided to the Georgia Department of Revenue to ensure that proper payment of sales tax is received. After discussion, Councilman Wall made a motion to adopt the resolution. Motion was seconded by Councilman Burke and passed without opposition.


10. Resolution regarding budget adjustment for 2010 General Fund

Michelle McNeely, Finance Officer, presented a resolution regarding Budget Adjustment 2010-06 to clear up year end overages within the General Fund. Councilman Burke made a motion, seconded by Councilman Royal, to approve the resolution. Motion passed without opposition.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:36 p.m. Motion was seconded by Councilman Royal and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

e-verify-city-of-pooler#99754
Date of Authorization: 2/13/08