The regular meeting of the Pooler City Council was held on April 4, 2011. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilwoman Black.
The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilman Burke, with no opposition.
Report from the Standing Committees:
Councilman Burke presented bills for March in excess of $1500.00 for payment, making a motion to pay, subject to funds. Motion was seconded by Councilman Allen and passed without opposition.
Councilman Royal reported that the fire department responded to 224 calls in March, totaling 603 for the year and that the police department responded to 1288 calls during the period of March 18ththrough the 31st, totaling 5435 for the year.
Councilwoman Benton reported that the street and drainage departments performed routine maintenance.
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.
Councilwoman Black reported that gymnastics classes continue, that t-ball practice will begin April 16thand that baseball and softball games are ongoing.
Councilman Allen reported that eight (8) new single family residential and two (2) commercial permits were issued since the last meeting, totaling 18 residential and seven (7) commercial permits for the year, with 595 inspections performed.
Mayor Lamb presented a plaque to Scotty Fletcher, outgoing member of the Planning & Zoning Board, thanking him for his service.
There was no OLD BUSINESS to discuss.
Under NEW BUSINESS the following was discussed:
1. Approval of site plan for a proposed Dollar General at 511 W. Highway 80
Brian Sullivan of Sullivan Wickley Properties, presented a site plan for a proposed Dollar General to be located at 511 W. Highway 80, stating that he has agreed to Planning & Zoning’ s recommendation to provide a more pleasing appearance to the architectural design on the west side of the building. Councilman Allen made a motion to approve the site plan, contingent upon an irrevocable access easement being signed by Coastal Bank and recorded prior to the building permit being issued and the plan being modified in regards to the architectural design on the west side of the building and the dumpster enclosure being constructed of masonry. Motion was seconded by Councilwoman Benton and passed without opposition.
2. Approval of final plat/acceptance of maintenance bond for Hunt Club, Phase 3A
Mr. Byrd presented the final plat for Phase 3A of the Hunt Club Subdivision, stating that Planning & Zoning and staff have recommended approval. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the final plat and accept the maintenance bond, contingent upon the city attorney approving the bond. Motion passed without opposition.
3. Re-approval of preliminary construction plans for Somersby Subdivision, Phase II
Mr. Byrd presented the preliminary construction plans for Somersby Subdivision, Phase II, stating that the plans were originally approved in 2008 and then again in 2009, but due to the unstable economy, construction never began. Councilman Allen made a motion to re-approve the preliminary construction plans, contingent upon the construction of a sidewalk in the easement on Pine Barren Road along the front of the development being completed when 50% of the homes in Phase II are built. Motion was seconded by Councilman Burke and passed without opposition.
4. Approval of Project Framework Agreement with Georgia Department of Transportation for funding of certain portions of traffic signal at Highway 80 & Pine Barren Road
Mr. Byrd stated requested that this item be tabled in order to allow him to meet with the Department of Transportation to determine exactly what engineering fees the City will be responsible for funding.Councilman Allen made a motion to table this item. Motion was seconded by Councilwoman Benton and passed without opposition.
5. Resolution regarding municipal election to be held November 8th
Mayor Lamb read aloud a resolution regarding the City’s municipal election to be held November 8th, noting that Chatham County Board of Elections will run the election. Councilman Wall made a motion, seconded by Councilman Allen, to adopt the resolution. Motion passed without opposition.
Don Phillip of 5048 Old Louisville Road addressed Council in regards to the ditch adjacent to the Romine property on Dean Forest Road being in need of cleaning, noting that when plans were submitted for a proposed lay-down yard on the property several months ago, he requested the ditch be cleaned. Mayor Lamb instructed Mr. Byrd to look into this matter.
Samuel Bostick, resident in The Arbors Subdivision, addressed Council in regards to the amount of large potholes in the subdivision. Mr. Byrd stated that repair work was scheduled.
William J. Hunter and Ping Tuner, residents on Old Louisville Road, presented concern about the culvert pipe that has been placed at the end of the cul-de-sac on Distribution Drive, stating that water backs up onto property on Old Louisville after heavy rain. Further, that the right-of-way has been fenced so as to not allow access to this area. Mr. Byrd responded that the culvert has been approved by Chatham County and placed by Georgia Power to allow them to access their power lines. Further, that the placement of the fence will be looked into.
Councilman Allen made a motion to adjourn to Executive Session at approximately 6:40 p.m. to discuss personnel matters. Motion was seconded by Councilman Burke and passed without opposition
Mayor Lamb called the meeting back to order at 7:10 p.m.
There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:10 p.m. Motion was seconded by Councilman Royal and passed without opposition.