Council Minutes August 15, 2011

CITY OF POOLER
COUNCIL MINUTES
August 15, 2011 


The regular meeting of the Pooler City Council was held on August 15, 2011. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilwoman Black. 

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilman Burke, with no opposition. 

Report from the Standing Committees: 

FINANCE

Councilman Burke presented bills for payment for the month in excess of $1500.00, and made a motion to pay these bills, subject to funds. Motion was seconded by Councilman Wall and passed without opposition. 

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 84 calls this month, totaling 1493 calls for the year and that the police department responded to 1118 calls during the period of July 29ththrough August 11th, totaling 17,323 calls for the year. 

STREET/DRAINAGE

Councilwoman Benton reported that the street and drainage departments performed routine maintenance. 

WATER/SEWER

Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant. 

RECREATION

Councilwoman Black reported that mens’ basketball games have begun, that football, cheerleading and soccer practice is ongoing and that the senior citizens will begin drama classes soon.

BUILDING/ZONING

Councilman Allen reported that five (5) new single family residential permits were issued since the last meeting, totaling 87 residential permits for the year, with 1607 inspections performed. 

Mayor Lamb presented a 15-year service pin to Buddy Odom, Laborer III in the street department, thanking him for his continued service. 

There was no OLD BUSINESS to discuss. 

Under NEW BUSINESS the following was discussed: 

1. Requested zoning map amendment of approximately 17 acres on Park Avenue from          C-2 to R-3C

A public hearing was held prior. Mr. Byrd stated that a request to table this item was submitted by the petitioner, therefore, Councilman Allen made a motion to table the requested zoning map amendment of approximately 17 acres on Park Avenue from C-2 to R-3C until the September 6thmeeting. Motion was seconded by Councilman Burke and passed without opposition. 

 2. Approval of site plan for Mitsubushi Power Systems (Savannah Machinery Works), Phase 4

Mr. Byrd presented a site plan for Phase 4 of Mitsubishi Power Systems (Savannah Machinery Works), stating that it is a multi-phased development, covering four (4) acres within Phases 1 and 2, consisting of the balancing bunker facility addition with a building and paved areas. Further, that after review by the City’s consulting engineer, it is recommended that the water wells be removed (water will be served by the City of Savannah). Councilman Allen made a motion to approve the site plan, contingent upon the water wells being removed from the plan. Motion was seconded by Councilwoman Black and passed without opposition. 

 3. Release of performance bond/approval of minor subdivision plat and road right-of-way dedication for Lowe’s/Pooler Parkway, LLC

Mr. Byrd presented a request from the developer to release the performance bond and approve the minor subdivision plat and road right-of-way dedication, stating that a final inspection was performed on July 14th. Further, that the roads will be dedicated to the City with the exception of a 200' section over the sewer line, leaving the sanitary sewer line in place, and being maintained by Pooler Parkway, LLC.Councilman Wall made a motion to release the performance bond and approve the minor subdivision and road right-of-way dedication. Motion was seconded by Councilman Allen and passed without opposition.

4. Approval of site plan for a proposed Parker’s Convenience Store at Godley Station Boulevard & Pooler Parkway

The Parker’s Company has submitted a site plan for a proposed Parker’s Convenience Store at the intersection of Pooler Parkway and Godley Station Boulevard on a two (2) acre site. The proposed development consists of approximately 4280 sq. ft. (convenience store) with an additional 5120 sq. ft. of space to be leased. A gas canopy over eight (8) pump islands is proposed and there will be curb cuts along Godley Station Boulevard and Traders Way. Mr. Byrd stated that Planning & Zoning and staff have recommended approval, contingent upon approval of the Godley Station Architectural Review Board. Councilman Wall questioned whether the entire dumpster enclosure could be constructed of brick. Councilman Allen asked if the dumpster could be placed anywhere but in the rear of the building.John Binder, representing the Parker Company, replied that the enclosure will be all brick to make it aesthetically pleasing, since there is no other room on the site to place the dumpster. Councilman Allen further asked if all four (4) sides of the building could be brick, instead of concrete for the rear. Mr. Binder replied that the plan is to place mature landscaping to the rear of the building to also be more aesthetically pleasing and that using brick would just be an additional cost to the project. Councilman Wall made a motion, seconded by Councilman Burke, to approve the site plan, contingent upon approval from the Godley Station Architectural Review Board. Motion passed without opposition. 

 5. Award bid for Maple Street Pump Station Meter Replacement

Mr. Byrd presented bids for the replacement of the Maple Street Pump Station meter, noting the low bid in the amount of $64,100.00. Councilman Wall made a motion to award the bid to the low bidder, BRW Construction Group, LLC. Motion was seconded by Councilman Allen and passed without opposition. 

 6. Approval of contract with McGraley Company for grading and hydro-seeding pedestrian park on W. Hwy 80

Mr. Byrd presented a contract with McGraley Company for the grading and hydro-seeding of the pedestrian park on W. Highway 80 across from Piggly Wiggly, stating that funds will come from the Special Purpose Local Option Sales Tax (greenspace). Councilman Allen made a motion, seconded by Councilman Burke, to approve the contract in the amount of $20,538.58. Motion passed without opposition. 

 7. Approval of permit for The Milestone, Half Marathon/10K to be held September 3rd, waive permit fees and provide off-duty police for traffic control/safety

Steve White, Savannah Team FCA E Huddle Leader/Race Director, presented a request to permit a half marathon and 10K race to be held on Saturday, September 3rdand for the City to provide off-duty police to ensure traffic control and safety for the runners. Councilman Wall made a motion to permit the event and to waive the permit fee. Police Chief Mark Revenew stated that Mr. White has agreed to pay for

three (3) off-duty officers to provide traffic control and safety for the runners. Motion was seconded by Councilman Royal and passed without opposition.

 8. Resolution regarding reimbursement of planned expenditures for the acquisition, construction and equipping of two (2) new fire stations

Mr Byrd presented a resolution as the City’s declaration of its official intent to reimburse from tax-exempt proceeds capital expenditures for the acquisition, construction and equipping of two (2) new fire stations in the maximum amount of $880,000.00.  Michelle McNeely, Finance Officer, was present and outlined the requirements of Georgia Municipal Association’s program for financing these projects.Councilman Wall made a motion to approve the resolution. Motion was seconded by Councilman Burke and passed without opposition. 

 9. Resolution to authorize the public sale of real property and the holding of a public hearing relating to the construction of two (2) new fire stations

Mr. Byrd presented a resolution to authorize the public sale of real property and the holding of a public hearing relating to the construction of two (2) fire stations. Ms. McNeely outlined the procedures for the financing of the fire stations, as required by the Georgia Municipal Association. Councilman Allen made a motion to approve the resolution. Motion was seconded by Councilwoman Benton and passed without opposition. 

10. Resolution regarding Budget Amendment 2011-03 (General Fund and Water & Sewer Fund)

Mr. Byrd presented a resolution in regards to Budget Amendment 2011-03 (copy attached to and made a part of these minutes) for the General Fund and Water & Sewer Funds. Councilman Wall made a motion to approve the resolution. Motion was seconded by Councilwoman Benton and passed without opposition. 

11. Resolution to transmit the City’s Five (5) Year Short Term Work Program update

A public hearing was held prior wherein Chris Emmer, Planner with the Coastal Regional Commission, presented the proposed update to the City’s Five (5) Year Short Term Program as part of the 20-year Comprehensive Plan mandated by the State of Georgia. Councilman Wall made a motion to adopt the resolution and to authorize the update to be transmitted to the Coastal Georgia Regional Commission of Georgia and the Georgia Department of Community Affairs. Motion was seconded by Councilman Burke and passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 6:42 p.m. Motion was seconded by Councilman Royal and passed without opposition. 

                                                              Public Hearing

A public hearing was held prior to the regular City Council meeting on

August 15, 2011. Mayor Mike Lamb called the hearing to order at 5:40 p.m. Present wereCouncilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of the hearing was to discuss the proposed update to the City’s Five (5) Year Short Term Work Program. Chris Emmer, Planner with the Coastal Regional Commission of Georgia, presented the update to the City’s Five (5) Year Short Term Work Program, stating that the information has been received from the department heads and is ready for submittal to the Georgia Department of Community Affairs.

There being no further discussion, the hearing was adjourned at approximately 5:42 p.m.

                                                               Public Hearing 

A public hearing was held prior to the regular City Council meeting on

August 15, 2011. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present wereCouncilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of the hearing was to discuss a requested zoning map amendment of approximately 17 acres on Park Avenue from C-2 (heavy commercial) to R-3C (multi-family). Kumar Viswanathan, adjacent property owner, was present. 

There being no discussion, the hearing was adjourned at approximately

5:50 p.m

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08