Council Minutes December 20, 2010

CITY OF POOLER
CITY COUNCIL MINUTES
December 20, 2010

The regular meeting of the Pooler City Council was held on December 20, 2010. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. Councilman Bruce Allen was absent due to work.

The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Mayor Lamb.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE

Councilman Burke presented accounts payable information for December, making a motion to pay bills in excess of $1500.00, subject to funds. Motion was seconded by Councilman Royal and passed without opposition.

PUBLIC SAFETY

Councilman Royal reported that the fire department responded to 135 calls during the period of December 1stthrough the 19thand that the police department responded to 1610 calls from December 3rd through the 16th, totaling 2179 calls for the year for the fire department and 30,099 calls for the year for the police department.

PARKS & TREES/STREET/DRAINAGE

Councilwoman Benton reported that the parks and trees, street and drainage departments performed routine maintenance

WATER/SEWER

Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters have been met at the wastewater treatment plant. Councilman Wall made a motion to add Item #9 under New Business to the agenda. Motion was seconded by Councilman Royal and passed without opposition.

RECREATION

Councilwoman Black reported that fall tumbling and dance classes continue and that practice for youth basketball is ongoing, with games beginning on January 7th.


BUILDING/ZONING

Councilwoman Benton reported that five (5) single family residential and one (1) commercial permit has been issued since the last meeting, totaling 131 single family and 42 commercial permits for the year, with 3218 inspections performed.

Karen Robertson, Executive Director of the Pooler Chamber of Commerce and Visitors Bureau addressed Council in regards to recent activities of the Chamber.

Under OLD BUSINESS the following was discussed:

1. Approval of amended 2010 budget (restricted) for the Pooler Chamber of Commerce   and Visitors Bureau

Ms. Robertson presented an amendment to the Chamber’s 2010 budget for restricted (hotel/motel tax) funds, stating that the amendment was needed due to a decrease in hotel/motel taxes and to amend the amount of advertising fees. After discussion, Councilman Wall made a motion to approve the amendment. Motion was seconded by Councilman Burke and passed without opposition.

2. Approval of Agreement for Promotion of Tourism for 2011 with the Pooler Chamber of Commerce and Visitors Bureau

Ms. Robertson presented the Agreement for Promotion of Tourism for 2011 for hotel/motel tax funds, stating that the amount requested is $186,667.00. Councilman Wall made a motion, seconded by Councilman Burke, to approve the Agreement. Motion passed without opposition.

3. Second Reading on proposed 2011 budget

Mr. Byrd presented the 2011 budget, stating that the General Fund balances at $12,722,167.00, the Water and Sewer Fund balances at $5,651,206.00 and the Hotel/Motel Tax Fund balances at $560,000.00.  Councilman Wall made a motion to approve the budget on Second Reading. Motion was seconded by Councilman Royal and passed without opposition.

4. Second Reading on amendment to Water Conservation ordinance regarding restrictions on outdoor watering of landscape

Mr. Byrd presented an amendment to the water conservation ordinance regarding restrictions on outdoor watering of landscape, noting that watering may only occur between the hours of 4:00 p.m. and 10:00 a.m., providing a list of outdoor water uses that the limitation will not affect. Councilman Wall made a motion, seconded by Councilman Royal, to approve the amendment on Second Reading. Motion passed without opposition.


Under NEW BUSINESS the following was discussed:

1. Requested building and parking setback variances at 1702 Old Dean Forest Road

A public hearing was held prior wherein no opposition was presented.

Mr. Byrd presented a request for a 42' front building setback variance from Old Dean Forest Road, a 30' front building setback variance from Dean Forest Road and a parking setback variance to allow a proposed expansion of Smitty’s Collision Center. Councilman Wall made a motion to approve the variances, based on the request meeting #1 and #2 of the criteria for granting a variance. Motion was seconded by Councilman Burke and passed without opposition.

2. Approval of recombination plat for 110 Pinewood Drive

Mr. Byrd presented a recombination plat to add 6.22 feet to Lot 2 from Lot 3 to allow the owner, J. B. White, to install a carport or add an additional driveway to Lot 2 in the future, leaving Lot 3 with 10,500 sq. ft., which is sufficient for construction of a single-family home. Councilman Wall made a motion, seconded by Councilman Royal, to approve the recombination plat. Motion passed without opposition.

3. Approval of revised recombination plat for Parcel 2 at 126 Pine Meadow Drive

Mr. Byrd presented a revised recombination plat for Parcel 2 at 126 Pine Meadow Drive, stating that a technical error was made after the original plat was approved. Councilman Royal made a motion to approve the revised recombination plat. Motion was seconded by Councilwoman Benton and passed without opposition.

4. Request for median cut at intersection of Grand Central Blvd/Pooler Parkway/Pipemaker’s Circle

At the request of the petitioner, Councilman Wall made a motion to table this item until the next meeting. Motion was seconded by Councilman Royal and passed without opposition.

5. Approval of Amended GMEBS Retirement Plan Adoption Agreement and Addendum

Mr. Byrd presented an Amended GMEBS Retirement Plan Adoption Agreement and Addendum to change the pension committee secretary, to change the composition of the pension committee, to increase the minimum hours per week requirement and vesting requirement and the contribution requirements for new employees and re-hires. Councilman Wall made a motion to approve the Agreement and Addendum. Motion was seconded by Councilwoman Benton and passed without opposition.

6. Amendment to Schedule of Fees regarding Recreation Facility/Equipment/Program fees

Mr. Byrd presented an amendment to the Schedule of Fees to add the recreation program fees and the proposed increases for field rental and non-resident program registration fees, as well as a late fee for registration. After discussion, Councilwoman Black made a motion to approve the amendment. Motion was seconded by Councilwoman Benton and passed without opposition.


7. Acceptance of Limited Warranty Deed with Gateway Construction Corporation to          convey 3.17 acres to the City

Mr. Byrd presented a Limited Warranty Deed between Gateway Construction Company and the City, stating that it includes 3.17 acres of land that is not being used within the Sheppard Station development.Councilwoman Benton made a motion, seconded by Councilman Burke, to accept the deed. Motion passed without opposition.

8. Resolution regarding 2010 budget adjustment for the General Fund and Hotel/Motel Tax Fund

Mr. Byrd presented a resolution regarding a 2010 budget adjustment (attached to and made a part of these minutes) for the General Fund and Hotel/Motel Tax Fund. Councilman Wall made a motion to approve the resolution. Motion was seconded by Councilwoman Benton and passed without opposition.

9. Award bid for installation of catwalks around fine screens at wastewater treatment         plant

Mr. Byrd presented bids for the installation of catwalks around the fine screens at the wastewater treatment plant, noting the low bidder, Paramo Mechanical LLC. After discussion, Councilman Wall made a motion, seconded by Councilman Burke, to award the bid to Paramo Mechanical LLC in the amount of $76,595.00. Motion passed without opposition.

Councilman Wall expressed regrets to the recent resignation of Human Resource Director Julie Moore, noting that her efforts in building the Human Resource Department are greatly appreciated and that she will be missed.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:41 p.m. Motion was seconded by Councilman Royal and passed without opposition.

                                                               Public Hearing

A public hearing was held prior to the regular City Council meeting on

December 20, 2010. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The purpose of the hearing was to discuss requested building and parking setback variances at 1702 Old Dean Forest Road. John Sauerland, representing the Estate of Jesse M. Flake, presented the request for variances, stating that a sale is pending on this property. Councilman Wall presented a letter from Stuart Abel expressing concern over the type of fencing that is being proposed. Mr. Byrd stated that the plan shows chain link fencing around the entire lot, which should be sufficient.

There being no further discussion, the hearing was adjourned at approximately 5:50 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08