Council Minutes January 5, 2009

CITY OF POOLER
CITY COUNCIL MINUTES
January 5, 2009


The regular meeting of the Pooler City Council was held on January 5, 2009. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Travis Cowart, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:
FINANCE
Councilman Seay presented the accounts payable information for December.

PUBLIC SAFETY
Councilman Allen reported that the police department responded to 1755 calls from December 12th through the 31st and that the fire department responded to 153 calls in December.

STREET/DRAINAGE/ PARKS & TREES
Councilman Cowart reported that the street, drainage and parks and trees departments have performed routine maintenance and that the fabri-forming of Sheftall Street outfall ditch is complete.

WATER/SEWER
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION
Councilman Royal reported that youth basketball games begin Saturday and that signups for baseball, softball and t-ball have begun.

BUILDING/ZONING
Councilwoman Benton reported that four (4) new single family residential, four (4) attached unit and one (1) commercial permit has been issued since the last meeting, totaling 182 residential, 94 attached unit and 51 commercial permits for the year, with 7350 inspections performed. 

Councilwoman Benton made a motion to move Item #10 under New Business to be discussed before Item #1. Motion was seconded by Councilman Wall and passed without opposition.

Councilwoman Benton made a motion to add Item #11 to the agenda. Motion was seconded by Councilman Seay and passed without opposition.

Councilwoman Benton made a motion to add Item #12 to the agenda. Motion was seconded by Councilman Wall and passed without opposition.

Mayor Lamb stated that State Representative Buddy Carter, who had just left the meeting, was announcing his candidacy for State Senator, District 1 on Tuesday morning.

Mayor Lamb welcomed 7th District Chatham County Commissioner Dean Kicklighter to the meeting.

Under OLD BUSINESS the following was discussed:

1. Requested variance to leave the parking lot unpaved to operate a used car dealership at 1121 W. Highway 80
John White presented a sketch of the proposed used car lot, which was requested at the last meeting, to show the area to be left unpaved, allowing for 15 cars to be parked. Mr. White noted that one handicapped parking space would be paved. Councilman Allen questioned the ownership of Demas Road, which was shown on the plan as the access. Mr. Byrd replied that it is private and there has been a prescriptive easement for some time now. Mr. Scheer cautioned that Council has no jurisdiction as to title to land. Councilman Wall asked if the entrance will be gravel or paved, which Mr. White replied that it would be paved, and further, that access would be through a curb cut adjacent to the traffic light on Highway 80. Councilman Cowart presented concern over setting a precedence and made a motion to deny the variance, based on it not meeting the criteria. Motion was seconded by Councilman Allen and passed without opposition.

2. Mr. Aaron Stewart
Mr. Stewart, resident, presented concern about the ditch on Newton Street being washed away by weed killer, asking Council to look into this matter. Mr. Byrd noted that this ditch is on First Baptist Church property but would check if the City has an easement. Mr. Stewart further complained about the number of dogs running the streets freely, asking that the police do something about them. Councilman Cowart reminded Mr. Stewart that Chatham County Animal Control should be called to report these violations. 

Under NEW BUSINESS the following was discussed:

1. Requested 23 SF directional sign variance at 930 Morgans Corner Road
A public hearing was held prior. Gary Turnbull was present on behalf of the developer, The Fairways at Savannah Quarters, LLC and stated that the directional sign was requested in error, therefore, he has since applied for a development sign with the variance no longer being needed. Councilman Wall made a motion to withdraw this item. Motion was seconded by Councilman Allen and passed without opposition.

2. Requested 23 SF directional sign variance at Parcel 6B - Pooler Parkway at Quacco Road
A public hearing was held prior. Gary Turnbull was present on behalf of the developer, The Fairways at Savannah Quarters, LLC and stated that the directional sign was requested in error, therefore, he has since applied for a development sign with the variance no longer being needed. Councilman Wall made a motion to withdraw this item. Motion was seconded by Councilman Allen and passed without opposition.

3. Requested parking lot surface variance for Lot 7 of The Dean Forest Business Park located on Distribution Drive
A public hearing was held prior. Mr. Byrd stated that the petitioner has requested this item be withdrawn. This request was honored.

4. Approval of site plan for D.S. Waters Office/Warehouse at 90 Columbia Drive
Mr. Byrd presented a site plan for the D.S. Waters Office/Warehouse proposed at 90 Columbia Drive, stating that Planning & Zoning and staff have recommended approval. Councilman Cowart made a motion to approve the site plan. Motion was seconded by Councilman Allen and passed without opposition.

5. Approval of site plan for Iron Workers Local 709 office building at 131 Westside Blvd.
Mr. Byrd presented a site plan for the proposed Iron Workers Local 709 office building at 131 Westside Boulevard. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the site plan. Motion passed without opposition.

6. Release of maintenance bond for Durham Park Townhomes, Phase I
The developer of Durham Park Townhomes has requested a release of the maintenance bond for Phase I. Mr. Byrd stated that an inspection has been performed. Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilwoman Benton and passed without opposition.


7. Release of maintenance bond for East Spine Road, Phase II & III
Mr. Byrd presented this request from the developer of East Spine Road to release the maintenance bond for Phases II & III, stating that an inspection has been performed. Councilman Allen made a motion, seconded by Councilman Royal, to release the maintenance bond. Motion passed without opposition.

8. Approval of site plan for truck parking facility located on Distribution Drive
Mr. Byrd presented a site plan for a truck parking facility to be located on Distribution Drive for Northpoint Industrial, stating all parking areas will be paved (impervious surface) with asphalt or concrete. Councilman Cowart made a motion to
approve the site plan. Motion was seconded by Councilwoman Benton and passed without opposition.

9. Acceptance of quit claim deed from Liberty Commercial Properties, LLC for portion of road behind Huddle House
Mr. Byrd presented a quit claim deed from Liberty Commercial Properties, LLC for a portion of the road behind Huddle House, which intersects Continental Boulevard, stating that the former city manager had been working with the developer so that once the road was improved, the City would be willing to accept. Councilman Cowart questioned if the road meets City standards, wherein Matt Saxon, Public Works Director, replied that an inspection was performed and found the road satisfactory. Councilman Wall stated that the road has been significantly improved and now the City can prohibit tractor/trailers from tearing it up by either placing concrete posts or guardrails. After further discussion, Councilman Wall made a motion to accept the quit claim deed. Motion was seconded by Councilman Allen and passed without opposition.

10. Mr. Aaron Stewart
Mr. Stewart presented, at the beginning of New Business, his concern in regards to the need for a traffic light at the intersection of W. Highway 80 & I-95 (South). Mr. Byrd stated that a light has been approved by the Department of Transportation, but that State funds are not available at this time. Mr. Stewart further added that a turn light was needed on Rogers Street for those turning left onto Highway 80 westbound. 
11. Discussion concerning traffic light on Pooler Parkway at Westbrook Subdivision entrance
Councilwoman Benton stated that she has been approached by several residents of Westbrook in regards to the need for a traffic light, noting that it is very difficult to make a left turn out of the subdivision. Mr. Byrd added that the original developer of the movie theater site (Premier) had plans to place traffic lights on the Parkway, one being in this vicinity and that the current developer has plans to do the same. Councilman Cowart asked about the request for a traffic light at Pine Barren Road & E. Highway 80, wherein Mr. Byrd replied that the State has denied the request. Further, that the request would be re-submitted, asking that the survey be done during peak travel times, not in late morning. 

12. Approval of repairs to fountain at Joe Baker Park
Mr. Byrd submitted a proposal for the cost to re-work the fountain, to resurface and make a tiered fountain to replace the spout that is in constant need of repair. Mr. Byrd stated that funds were approved in the budget for this project. Councilman Wall reiterated the reason to re-work the fountain is to discontinue the ongoing maintenance cost of the old one, noting that the entire cost of the fountain originally was provided through donations received solely by former Mayor Buddy Carter. Councilman Cowart then made a motion to approve the repairs to the fountain in the amount of $23,782.00. Motion was seconded by Councilman Seay and passed without opposition.

Mr. Tyner expressed his appreciation to Council not allowing the parking lot at the proposed used car dealership be unpaved.

Councilman Wall made a motion to adjourn to Executive Session at approximately 7:10 p.m. to discuss legal matters. Motion was seconded by Councilman Allen and passed without opposition.

Mayor Lamb called the meeting back to order at 7:30 p.m. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:30 p.m. Motion was seconded by Councilman Wall and passed without opposition.

Respectfully submitted,

Maribeth Lindler
City Clerk


Public Hearing

A public hearing was held prior to the regular City Council meeting on January 5, 2009. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Travis Cowart, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The purpose of this hearing was to discuss:

1) A requested 23 SF directional sign variance at 930 Morgans Corner Road - The petitioner was not present. Mr. Byrd presented a requested 23 SF directional sign variance at 930 Morgans Corner Road, stating that Planning & Zoning has recommended denial of the request. Further, that a “development” sign has been recommended, but only on Savannah Quarters’ property.

(2) A requested 23 SF directional sign variance at Parcel 6B - Pooler Parkway at Quacco Road - The petitioner was not present. Mr. Byrd presented a requested 23 SF directional sign variance at Parcel 6B - Pooler Parkway at Quacco Road, stating that Planning & Zoning has recommended denial of the request. Further, that a “development” sign has been recommended, but only on Savannah Quarters’ property.


(3) A requested parking lot surface variance for Lot 7 of The Dean Forest Business Park located on Distribution Drive - Mr.Byrd presented a letter from Mark Crapps of Kern-Coleman & Company, who represents the developer, to withdraw this request. Ping Tyner, resident on Old Louisville Road, expressed concern over any parking lots in the City not being paved, noting the severe problem his neighbor has been experiencing with dust from an adjacent industrial site on E. Highway 80. William Hunter, resident, also expressed concern over this condition, presenting Council with information regarding problems on Old Louisville Road for their review. Betty Rahn, resident, asked Council to do something about the aforementioned dust problem.

There being no further discussion, the hearing was adjourned at approximately 5:57 pm.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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