The regular meeting of the Pooler City Council was held on March 2, 2009. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Travis Cowart, Mike Royal, Wayne Seay and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
Councilman Stevie Wall was absent.
The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.
The minutes of the previous meeting were approved as printed upon a motion by Councilman Cowart, seconded by Councilman Allen, with no opposition.
Report from the Standing Committees:
Councilman Seay presented the accounts payable information for February.
Councilman Allen reported that the police department responded to 1254 calls from February 13th through February 26th, totaling 5077 calls for the year and reported that the fire department responded to 141 calls in February, with 301 year-to-date. Further, that two (2) used fire trucks have been purchased to accommodate the needs of the department. Councilman Allen stated that the City has been granted a “right of entry” onto the portion of Pooler Parkway (still under contract) to clean and cut the median, commending the crews on the fine job they are doing.
STREET/DRAINAGE/ PARKS & TREES
Councilman Cowart reported that the street, drainage and parks and trees departments have performed routine maintenance and also commended the crews for the work being performed on the Parkway to clean it up.
Councilman Wall was absent.
Councilman Royal reported that soccer sign-ups have ended, with 12 teams participating this season.
Councilwoman Benton reported that three (3) new single family residential and two (2) commercial permits have been issued since the last meeting, totaling 21 single family residential and two (2) commercial permits for the year, with 661 inspections performed year to date.
Under OLD BUSINESS the following was discussed:
1. Request for refund of taxes collected on parcel (located within JCB property) owned (25%) by the heirs of Frances May Lubeck
Mr. Byrd presented this item which was tabled at the last meeting in order to allow Mr. Scheer to review the information and speak with Chatham County’s attorney. Mr. Scheer stated that he has reviewed the information and found out that Chatham County has denied a similar request and is therefore, recommending the City also deny this request. Based on Mr. Scheer’s recommendation, Councilwoman Benton made a motion to deny the requested refund of taxes collected. Motion was seconded by Councilman Allen and passed without opposition.
2. Acceptance of proposal to perform a new floodway study on the Pipemakers Canal
Mr. Byrd presented two (2) proposals to perform a new floodway study on the Pipemakers Canal, stating that representatives from both companies were present, one being Dan Robinson of Kimley-Horn & Asociates, Inc. and the other being Bill Nicholson of Hussey, Gay, Bell & DeYoung, Inc. Councilman Cowart stated that while the Council’s obligation was to obtain the lowest cost for projects such as this, they needed to remain cautious of impending lawsuits. Councilwoman Benton asked each representative about the number of studies each company has performed, which Mr. Nicholson replied that two (2) have been performed and Mr. Robinson replied that he has been associated with approximately 12 to 15 studies. Mr. Byrd questioned each about the turn-around time for the project, which both replied it would take 120 days to prepare the study for submittal to FEMA. Nick Hale, property owner, questioned why Hussey, Gay, Bell & DeYoung’s original proposal submitted in November of 2008 was much higher, wherein Mr. Byrd replied that a third party was going to take part in funding and has since pulled out, with Chatham County agreeing to fund 50% of the cost. Mr. Hale expressed concern about the need for this project to be completed quickly, adding that Kimley-Horn & Associates has already done preliminary work on this project. After further discussion, Councilman Allen made a motion to accept the proposal in the amount not to exceed $110,000, which is $3500 less than the other, from Kimley-Horn & Associates, Inc. Motion was seconded by Councilman Cowart and passed without opposition.
Under NEW BUSINESS the following was discussed:
1. Release of maintenance bond for The Arbors, Phase 8
Mr. Byrd stated that a final inspection was performed and all improvements and punch list items have been addressed. Councilman Allen made a motion, seconded by Councilman Royal, to release the maintenance bond for Phase 8 of The Arbors. Motion passed without opposition.
2. Release of maintenance bond for Village Green Townhomes, Phase II
Mr. Byrd presented this request from the developer of Village Green Townhomes, stating that a one-year warranty inspection has been performed on
Phase II with the Public Works Department recommending approval. Councilman Cowart made a motion to release the maintenance bond, contingent upon the repairs to the road in Phase I being done as agreed to by the developer. Motion was seconded by Councilman Allen and passed without opposition.
3. Release of performance bond/acceptance of maintenance bond for The Gates at Savannah Quarters, Phase 1B
Mr. Byrd stated that a final inspection was performed on Phase 1B of The Gates at Savannah Quarters, with all punch list items and improvements being addressed and approved by the Public Works Department for the project to begin its 12-month warranty period. Councilman Allen made a motion to release the performance bond and accept the maintenance bond, contingent upon the city attorney approving the bond. Motion was seconded by Councilwoman Benton and passed without opposition.
4. Approval of First Amendment to Solid Waste Collection and Disposal Agreement with Waste Management of Savannah
Mr. Byrd presented a First Amendment to the Solid Waste Collection and Disposal Agreement with Waste Management of Savannah stating that a provision has been added regarding the contractor no longer being responsible for the collection of yard debris due to new State regulations and that commercial (front-end) service has been eliminated effective January 1st from the scope of service under the current contract. Mr. Scheer stated that a provision regarding obligation on the City being able to continue funding. Councilman Cowart made a motion, seconded by Councilwoman Benton, to approve the First Amendment, contingent upon Mr. Scheer’s provision being added and Waste Management agreeing to the addition. Motion passed without opposition.
5. First Reading on ordinance regarding creation of a Tree Board
Mr. Byrd presented a proposed ordinance regarding the creation of a tree board to assist the City to qualify to be a “Tree City USA”, wherein there are four (4) standards established by The National Arbor Day Foundation and the National Association of State Foresters. Mr. Byrd stated that this board will consist of five (5) members, appointed by City Council, who have demonstrated an interest in the preservation and conservation of trees in the city. Further, that by meeting the four (4) standards, it will provide availability for grants to be obtained. After discussion, Councilman Allen made a motion to approve this ordinance on First Reading. Motion was seconded by Councilman Cowart and passed without opposition.
Carl Nelson, resident on Winskie Road, expressed appreciation to the crews who repaired a sewer manhole near his residence recently.
There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 6:48 p.m. Motion was seconded by Councilman Cowart and passed without opposition.