The regular meeting of the Pooler City Council was held on April 6, 2009. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Travis Cowart, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.
The minutes of the previous meeting were approved as printed upon a motion by Councilman Allent, seconded by Councilwoman Benton, with no opposition.
Report from the Standing Committees:
Councilman Seay presented the accounts payable information for March and reported that a recent error in delinquent tax billing for personal property valued at less than $7500.00 is being remedied. Finance Officer Michelle McNeely briefed Council on the problem, stating that letters will be mailed to those who received bills in error.
Councilman Allen reported that the police department responded to 1780 calls from March 13th through April 2nd totaling 8092 calls for the year and that the fire department responded to 157 calls in March.
STREET/DRAINAGE/ PARKS & TREES
Councilman Cowart reported that the street, drainage and parks and trees departments have performed routine maintenance.
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.
Councilman Royal reported that the grand opening of the new recreation complex was a success, with the exception that games had to be cancelled due to the amount of rain. Further, that games will begin at the new complex April 13th.
Councilwoman Benton reported that three (3) new single family residential and one (1) commercial permit has been issued since the last meeting, totaling 28 single family residential and six (6) commercial permits for the year, with 1283 inspections performed year to date. Further, that there is a vacancy on the Planning & Zoning Board, wherein Councilwoman Benton then made a motion to appoint Don Taylor to serve as alternate. Motion was seconded by Councilman Wall and passed without opposition.
Kim Griffin, President of the Pooler Crossroads Chamber of Commerce, addressed Council in regards to recent and upcoming activities of the Chamber, noting that their office will be relocating to the Mighty Eighth Air Force Museum soon.
There was no OLD BUSINESS to discuss.
Under NEW BUSINESS the following was discussed:
1. Release of maintenance bond for Westbrook Clubhouse at Savannah Quarters
Mr. Byrd presented this request, stating that a final inspection was performed on March 2nd and that the public works department recommends release of the bond. Councilman Allen made a motion, seconded by Councilman Royal, to release the maintenance bond for the Westbrook Clubhouse at Savannah Quarter. Motion passed without opposition.
2. Release of maintenance bond for Westbrook, Phase 7A
Mr. Byrd presented this request, stating that a final inspection was performed on March 2nd and that the public works department recommends release of the bond. Councilman Allen made a motion to release the maintenance bond for the Westbrook, Phase 7A. Motion was seconded by Councilman Seay and passed without opposition.
3. Amendment to Schedule of Fees to provide for Conservation Orientated Water Rate
Structure as required by EPD
Mr. Byrd presented an amendment to the City’s Schedule of Fees to provide for a conservation orientated water rate structure which is required by the Environmental Protection Division as part of the Groundwater Special Conditions. Mr. Byrd stated that those consumers who use 8000 gallons of water or less per month will actually see a slight reduction in their utility bills, while those who use more, will see an increase. Further, that this structure is required to encourage consumers to conserve water, due to the drought conditions of the state, forcing EPD to reduce withdrawal limits to 2004 levels. After discussion, Councilman Wall made a motion, seconded by Councilman Allen, to approve the amendment to the Schedule of Fees. Motion passed without opposition.
4. Approval of Groundwater Withdrawal Special Conditions to be submitted to EPD
Mr. Byrd presented the Groundwater Withdrawal Special Conditions as prepared by the City’s engineer, stating that it includes the new water rate structure previously approved. Councilman Wall made a motion to approve the document to be submitted to EPD. Motion was seconded by Councilman Allen and passed without opposition.
5. Acceptance of quit claim deed for .04 acre pump station site in Godley Station
Mr. Byrd presented a quit claim deed executed by U. C. Realty Corporation to allow a .04 acre tract in Godley Station to be used as a pump station site. Councilman Allen made a motion, seconded by Councilman Cowart, to accept the quit claim deed. Motion passed without opposition.
6. Approval to purchase new security lock/system for east entrance door to City Hall
Mr. Byrd presented a proposal in the amount of $2525.00 for the purchase of a new security lock/system for the east entrance (employees only) to City Hall, stating that this was discussed at the planning retreat in January. Councilman Cowart made a motion to approve the purchase. Motion was seconded by Councilman Allen and passed without opposition.
7. First Reading on new Georgia Power Company franchise ordinance
Mr. Byrd presented a newly proposed franchise ordinance with Georgia Power Company, stating that it will provide for franchise fees to be collected on industrial property, which has not been outlined in previous ordinances. Councilman Cowart made a motion to approve the ordinance on First Reading, contingent upon the city attorney’s approval. Motion was seconded by Councilman Allen and passed without opposition.
Councilman Allen made a motion to adjourn to Executive Session at approximately 6:35 p.m. to discuss legal matters. Motion was seconded by Councilman Wall and passed without opposition.
Mayor Lamb called the meeting back to order at 6:40 p.m.
There being no further business to discuss, Councilman Wall made motion to adjourn at approximately 6:40 p.m. Motion was seconded by Councilman Royal and passed without opposition.