Council Minutes June 15, 2009

CITY OF POOLER
CITY COUNCIL MINUTES
July 6, 2009


The regular meeting of the Pooler City Council was held on July 6, 2009. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Travis Cowart, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
Councilman Bruce Allen was absent due to having to work.

The invocation was given by Councilman Cowart and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Cowart, with no opposition.

Report from the Standing Committees:
FINANCE
Councilman Seay presented the accounts payable information for June.

PUBLIC SAFETY
Chief C. E. Chan presented the police department report and Chief Wade Simmons reported that the fire department responded to 166 calls in June, totaling 953 for the year, noting a three percent (3%) increase from this time last year.

STREET/DRAINAGE/ PARKS & TREES
Councilman Cowart reported that the street, drainage and parks and trees departments have performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments have performed routine maintenance, that all parameters are being met at the wastewater treatment plant.

RECREATION
Councilman Royal reported that youth summer basketball games are ongoing and that signups for football, cheerleading and soccer have begun.

BUILDING/ZONING
Councilwoman Benton reported that 10 new single family residential and one (1) new commercial permit has been issued since the last meeting, totaling 83 single family residential and 14 commercial permits for the year, with 2315 inspections performed year to date.

Mayor Lamb presented a five (5) year service pin to Deputy Fire Chief Ashley Fields, thanking him for his continued service.

Mayor Lamb presented a five (5) year service pin to Firefighter Phillip Dowd, thanking him for his continued service.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS the following was discussed:

1. Requested wall sign variance at 1215 E. Highway 80
A public hearing was held prior wherein no opposition was presented. Dr. Melvin Deese, owner of AppleCare Medical, a proposed walk-in medical facility, was present. Councilman Cowart made a motion, seconded by Councilman Wall, to approve the variance, based on it meeting #1 and #3 of the criteria. Motion passed without opposition.

2. Approval of recombination plat of Tract 1A & 3A of the Houston Tract
Travis & Sandra Sowell have requested a recombination of two (2) lots on Old Louisville Road to allow them to give a portion to their son. Councilwoman Benton made a motion to approve the recombination. Motion was seconded by Councilman Royal and passed without opposition.

3. Approval of site plan for a proposed 170' monopole telecommunication tower at 1727 TWR Dean Forest Road
Mr. Byrd presented the site plan for a proposed 170' monopole telecommunication tower to be constructed at 1727 TWR Dean Forest Road, stating that the City’s engineer has approved the plan. Councilman Cowart made a motion, seconded by Councilwoman Benton, to approve the site plan, contingent upon the conditions listed in the CityScape Consulting report and provisions of the City’s telecommunications ordinance being met. Motion passed without opposition.

4. Approval of site plan for a proposed 195' monopole telecommunication tower at 1575 TWR Jimmy DeLoach Parkway
Mr. Byrd presented the site plan for a proposed 195' monopole telecommunication tower to be constructed at 1575 TWR Jimmy DeLoach Parkway, stating that the City’s engineer has approved the plan. Councilwoman Benton made a motion, seconded by Councilman Wall, to approve the site plan, contingent upon the conditions listed in the CityScape Consulting report and provisions of the City’s telecommunications ordinance being met. Motion passed without opposition.

5. Approval of agreement/final plat for The Fairways @ Savannah Quarters, Phase I
Mr. Byrd presented a water and sewer agreement for Phase I of The Fairways @ Savannah Quarters, stating that the developer has a buyer for one of the units and in lieu of a bond, the developer has presented a water and sewer agreement which provides for the infrastructure to be privately owned and maintained (noted also on the mylar). Mr. Byrd added that the agreement includes a provision for indemnification and to hold the City harmless from all damages, liability, cost and expense. Councilman Wall stated that in the past there have been problems with infrastructure (i.e., roads) being privately owned and maintained, recommending that a note be placed in all real estate closing documents. Mr. Byrd stated that this agreement includes water and sewer infrastructure only. Gary Turnbull, developer, stated that the aforementioned provisions as well as a provision that the homeowners association be fully responsible for the infrastructure will also be included in the subdivision covenants in addition to being noted on the mylar. Councilwoman Benton made a motion to approve the agreement and final plat for The Fairways @ Savannah Quarters, Phase I, contingent upon the agreement being approved by the city attorney to put purchasers on notice that the water and sewer infrastructure is privately maintained by The Fairways HOA. Motion was seconded by Councilman Cowart and passed without opposition.

6. Award bid for Wastewater Treatment Plant Grading Plan
Mr. Byrd presented bids for the grading plan at the wastewater treatment plant, noting the low bid in the amount of $251,600. Councilman Wall made a motion, seconded by Councilman Seay, to award the bid to the low bidder, Crossroads Construction, Inc. Motion passed without opposition.

7. Approval of water and sewer agreement with Beazer Homes
Mr. Byrd presented a water and sewer agreement with updated costs associated with the Georgia Environmental Facilities Authority loan obligation. After discussion, Councilman Wall made a motion to approve the agreement. Motion was seconded by Councilman Seay and passed without opposition.

8. Approval of increase to City of Bloomingdale’s sewer rate to $1.78 per 1,000 gallons
Mr. Byrd stated that the City’s engineer conducted a review of the costs associated with treating the City of Bloomingdale’s sewage, it was determined that the rate currently being charged needed to be increased. Further, that the engineer’s recommendation was $1.78 per 1,000 gallons. Councilman Wall stated that the costs should be addressed every year to avoid a large increase at one time. Councilman Cowart made a motion to approve the rate increase to $1.78 per 1,000 gallons. Motion was seconded by Councilwoman Benton and passed without opposition.

Steve Hartley, resident, addressed Council in regards to the proposed recreational/playground amenities in Sangrena which he thought was to be constructed with the newest phase of Sangrena Woods Subdivision. Mayor Lamb instructed staff to look into this matter.

Councilman Cowart made a motion to adjourn to Executive Session at approximately 6:41 p.m. to discuss future acquisition of real estate. Motion was seconded by Councilman Royal and passed without opposition.

Mayor Lamb called the meeting back to order at 7:19 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:19 p.m. Motion was seconded by Councilman Royal and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on July 6, 2009. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Travis Cowart, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The purpose of the hearing was to discuss a requested wall sign variance at 1215 E. Highway 80. Dr. Melvin Deese, owner of the proposed AppleCare Medical Facility, presented a request to allow an additional wall sign to provide visibility from Highway 80. Greg Tsiopanos of T & M Commercial, property owner, was present along with Dr. Deese who described the services the medical facility will offer, noting the necessity for this sign to be visible from Highway 80. 

There being no further discussion, the hearing was adjourned at approximately 5:51 p.m.
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City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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