The regular meeting of the Pooler City Council was held on May 5, 2008. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Travis Cowart, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
The invocation was given by Councilman Cowart and the Pledge of Allegiance was led by Councilman Seay.
The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.
Report from the Standing Committees:
Councilman Seay presented the accounts payable information for April.
Councilman Allen reported on the recent activities of the police and fire departments.
STREET/DRAINAGE/PARKS & TREES
Councilman Cowart reported that the street, drainage and parks and trees departments have performed routine maintenance.
Councilman Wall reported that the water and sewer departments performed routine maintenance and that the parameters at the wastewater treatment plant are being met.
Councilman Royal reported that baseball and softball season continues with
t-ball games beginning on Saturday.
Councilwoman Benton reported that eight (8) new single family residential permits, two (2) attached unit and four (4) commercial permits have been issued since the last meeting, totaling 79 single family, 35 attached unit and 27 commercial permits for the year, with 3351 inspections performed.
Mayor Lamb presented a plaque to Billy Stanley in appreciation of him serving as Councilmember.
Under OLD BUSINESS the following was discussed:
1. Approval of sketch plan of a proposed right-in/right-out access to West Properties
on Pooler Parkway
Mr. Byrd presented this item which was tabled from the last meeting to allow the developer to address Council’s concerns. Mr. Byrd stated that revisions have been made to the plan showing striping with a different type of asphalt, rollover curbing, additional signage and the slope being changed from seven and one-half percent
(7 ½%) to five percent (5%). Councilman Cowart made a motion to approve the sketch plan. Motion was seconded by Councilman Seay and passed without opposition.
Under NEW BUSINESS the following was discussed:
1. Approval of revised major subdivision plat of Godley Station, Phase 2, Parcel 5A
Mr. Byrd presented a revised major subdivision plat of Parcel 5A in Phase 2 of Godley Station to combine Lots 11 & 12 into one (1) lot consisting of 10.238 acres. Mr. Byrd stated that Planning & Zoning and staff have recommended approval. Councilwoman Benton made a motion, seconded by Councilman Allen, to approve the revised major subdivision plat. Councilman Wall questioned whether the developer was aware of the concerns of the residents in regards to the buffer. Craig Zuck of Thomas & Hutton Engineering replied that the master plan has yet to be prepared, but that he was aware of the buffer issue. Motion passed without opposition.
2. Approval of amendment to PUD development standards for The Farm @ Morgan Lakes to address fence requirements
Mr. Byrd presented this request from D. R. Horton Inc. to amend the PUD Development Standards for The Farm @ Morgan Lakes to add Section III-F regarding permitted fence requirements to be the same as the City’s fence ordinance except for the addition of Section III-F which addresses the style, material and height of fences as well as fences not being constructed further than four (4) feet from the rear house corner. In addition, fences will be allowed to be placed up to the alley rights-of-way. Councilman Cowart made a motion to approve the amendment. Motion was seconded by Councilman Royal and passed without opposition.
3. Release of maintenance bond for R-8 Spine Road - Durham Park Blvd. (formerly known as McCormack Drive)
Mr. Byrd presented this request to release the maintenance bond for Durham Park Boulevard, stating that a final inspection was performed on April 23, 2008. Further, that staff has recommended approval subject to the maintenance of the entrance, the roadway landscaping and the irrigation being maintained by the property owner and not by the City. Councilman Allen made a motion to release the maintenance bond, contingent upon the maintenance of the entrance and the roadway landscaping and irrigation being maintained by the property owner. Motion was seconded by Councilman Cowart and passed without opposition.
4. Release of maintenance bond for Westbrook Villas, Phase II
Mr. Byrd presented this request from the developer of Westbrook Villas to release the maintenance bond for Phase II, stating a final inspection was performed on February 25, 2008. Councilman Allen made a motion, seconded by Councilwoman Benton, to release the maintenance bond. Motion passed without opposition.
5. Approval of engineering proposal for Wastewater Treatment Plant Expansion
Mr. Byrd presented an engineering proposal for the Wastewater Treatment Plant Expansion project, stating that it includes the preparation of a Design Development Report (DDR) for a staged wastewater treatment plant expansion, expanding the existing plant from 2.5 MGD to 3.34 MGD, preparing a master plan for future reject and storage ponds and the design of the first phase of sludge disposal and pond construction. Bill Lovett of Hussey, Gay, Bell & DeYoung Engineers stated that this project was discussed at the Council Retreat in July of 2007. Councilman Wall stated that originally the plant was going to be expanded to a six (6) MGD capacity, but since the growth has slowed, it is his recommendation to expand to 3.34 MGD. After discussion, Councilman Wall made a motion to approve the proposal. Motion was seconded by Councilman Allen and passed without opposition.
6. Award bid for Jabot Pump Station Force Main Project
Mr. Byrd presented bids received on May 1st for the Jabot Pump Station Force Main project, stating that the City’s engineer, Mr. Bill Lovett, has recommended that I AM Construction, Inc., the low bidder, be awarded a contract in the amount of $418,059.48, with the project being funded by the developer. Councilman Wall made a motion to award the bid to I AM Construction, Inc. Motion was seconded by Councilman Allen and passed without opposition.
7. Approval of alcoholic beverage license for Mitol B. Patel at convenience store at
1024 E. Hwy 80 (previously Chu’s Convenience)
Mr. Byrd presented an application for alcoholic beverage (beer & wine) sales for Mitol B. Patel at the convenience store located at 1024 E. Highway 80, stating that Chief C. E. Chan has recommended approval. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the license. Motion passed with Councilman Allen opposing.
8. First Reading on amendment to Stormwater Management ordinance
Mr. Byrd presented an amendment to the Stormwater Management ordinance to require detention facilities, when required, to be located outside wetlands under the jurisdiction of the U.S. Army Corps of Engineers. Councilman Wall made a motion to approve the amendment on First Reading. Motion was seconded by Councilman Seay and passed without opposition.
Kim Griffin, President of the Pooler Crossroads Chamber of Commerce, updated Council on the recent activities of the Chamber, including a “Business After Hours” held recently and four (4) grand openings. Further, that the Board of Directors is working on amending the by-laws and a seminar on business held in conjunction with Georgia Southern University.
Councilman Allen made a motion to adjourn to Executive Session at approximately 6:34 p.m. to discuss personnel matters. Motion was seconded by Councilman Seay and passed without opposition.
Mayor Lamb called the meeting back to order at 7:25 p.m.
There being no further business to discuss, Councilman Cowart made a motion to adjourn at approximately 7:25 p.m. Motion was seconded by Councilman Allen and passed without opposition.