The regular meeting of the Pooler City Council was held on August 18, 2008. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Travis Cowart, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.
The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Cowart, with no opposition.
Report from the Standing Committees:
Councilman Seay presented the accounts payable information for July.
Councilman Allen reported that the police department responded to 1521 calls from August 1st through 15th, with the total calls for the year being 22,369 and that the fire department responded to 62 calls this month, with a total of 1156 calls for the year.
STREET/DRAINAGE/PARKS & TREES
Councilman Cowart reported that the street, drainage and parks and trees departments performed routine maintenance.
Councilman Cowart made a motion to add Item #8 under New Business to the agenda. Motion was seconded by Councilman Wall and passed without oppostion.
Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant.
Councilman Royal reported that football and cheerleading practice has begun, with the CAA Rama scheduled for September 6th and that the men’s basketball season has begun.
Councilwoman Benton reported that eight (8) single family residential, six (6) attached unit and seven (7) commercial permit have been issued since the last meeting, totaling 131 residential, 70 attached unit and 38 commercial permits for the year, with 5250 inspections performed.
Julie Gerbsch, 7th District School Board Representative, addressed Council in regards to an upcoming “Town Hall” Meeting with 7th District Chatham County Commissioner Dean Kicklighter scheduled for September 22nd.
There was no OLD BUSINESS to discuss.
Under NEW BUSINESS the following was discussed:
1. Approval of site plan for a proposed 1690 sq. ft. addition to Pooler Family Dental Center at 91 Brighton Woods Drive
Mr. Byrd presented the site plan for a 1690 sq. ft. addition to the Pooler Family Dental Center located at 91 Brighton Woods Drive stating that Planning & Zoning and staff have recommended approval. Councilman Allen made a motion to approve the site plan. Motion was seconded by Councilwoman Benton and passed without opposition.
2. Approval of site plan for Christ Presbyterian Church at 1765 Quacco Road
Mr. Byrd presented the site plan for Christ Presbyterian Church, stating that Planning & Zoning has recommended approval subject to all of the engineering comments being addressed, which have been with the exception of the issue of the paved driveway from Pooler Parkway to the entrance of the church to be resolved by Council. Jay Maupin of Maupin Engineering and Dick Falcone of the Church building committee were present. Councilwoman Benton questioned if granite crush ‘n run will be used for the driveway, to not cause a problem with dust and if the church will be responsible for maintaining the driveway (access easement). Mr. Maupin replied that granite will be used and that the church will be responsible for maintenance. Further, that the access easement (Spanton Crescent) is a private road, owned by Savannah Quarters, who has granted approval for the church to use the right-of-way to access the construction site. Mr. Maupin also stated that it is his understanding that Savannah Quarters will pave the road by August 2010. Councilman Wall asked that if for some reason Savannah Quarters does not pave the road, what time frame would be sufficient for the church to have the road paved, recommending June 1, 2011. Councilman Cowart expressed concern over the fact that the church did not own the road, therefore, should not be required to pave it. After further discussion, Councilman Cowart made a motion to approve the site plan, contingent upon granite being used for the construction entrance to be maintained by the church and if Savannah Quarters does not pave the road, the church will have the road paved by June 1, 2011. Motion was seconded by Councilman Allen and passed without opposition.
3. Release of maintenance bond for Memorial Boulevard, Phase 2
Mr. Byrd presented this request from the developer of Memorial Boulevard stating that an inspection was performed on Phase 2, with all the punch list items being satisfied. Councilman Wall made a motion to release the maintenance bond. Motion was seconded by Councilman Allen and passed without opposition.
4. Release of performance bond/acceptance of maintenance for Sangrena Woods Subdivision, Phase 4
Mr. Byrd presented this request from the developer of Sangrena Woods Subdivision, stating that an inspection was performed and that all improvements and punch list items have been addressed. Councilman Allen made a motion, seconded by Councilwoman Benton, to release the performance bond and accept the maintenance for Phase 4. Motion passed without opposition.
5. Approval of Consultant Agreement with TischlerBise, Inc. for impact fee feasibility study
Mr. Byrd presented a Consultant Agreement with TischlerBise, Inc. for an impact fee feasibility study, stating that the initial consultation will be with City staff to focus on requirements of impact fees pertaining to current and future growth trends, levels of service, future capital facility needs, geographic sub-areas, financing and other items relevant to meeting the requirements of impact fees. Councilwoman Benton made a motion to approve the agreement to not exceed $7500.00. Motion was seconded by Councilman Allen and passed without opposition.
6. Resolution regarding the West Chatham Solid Waste Management Plan 2008-2018
A public hearing was held prior. Mayor Lamb presented a resolution to submit the West Chatham Solid Waste Management Plan 2008-2018 to the Coastal Georgia Regional Development Center for review. Councilman Cowart made a motion, seconded by Councilman Wall, to adopt this resolution. Motion passed without opposition.
7. Resolution/Adoption Agreement with Georgia Municipal Association for 457 (b) Deferred Compensation Plan
Mr. Byrd presented a Resolution and Adoption Agreement with Georgia Municipal Association for the City employees to participate in a deferred compensation plan. After discussion, Councilwoman Benton made a motion, seconded by Councilman Cowart, to adopt the resolution and approve the agreement. Motion passed without opposition.
8. Approval of Change Order #1 for Salter Street/Holly Avenue water line
Mr. Byrd presented a change order in the amount of $46,250.00 to provide for the contractor to overlay the streets instead of patching the areas, stating that this amount is within the budget. Councilman Cowart made a motion, seconded by Councilman Wall, to approve the change order. Motion passed without opposition.
Chief Chan commended The Spirit of the Westside Newspaper for recently receiving an award from the Governor’s Office of Highway Safety for excellence in news reporting.
Councilman Allen made a motion to adjourn to Executive Session at approximately 6:50 p.m. to discuss personnel and legal matters. Motion was seconded by Councilman Seay and passed without opposition.
Mayor Lamb called the meeting back to order at 7:53 p.m.
There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:53 p.m. Motion was seconded by Councilman Cowart and passed without opposition.