The regular meeting of the Pooler City Council was held on September 4, 2007. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter and Assistant City Manager Robbie Byrd were also present. Attorney Travis Windsor was present on behalf of City Attorney Steve Scheer who was ill. Councilman Bruce Allen was absent due to having to work.
The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Seay.
The minutes of the previous meeting were approved as printed upon a motion made by Councilwoman Benton, seconded by Councilman Royal, with no opposition.
Report from the Standing Committees:
Councilman Stanley presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.
Chief C. E. Chan reported that the police department responded to 1094 calls during the period of August 17th through the 30th.. Chief Jay Hillis reported that the fire department responded to 23 structure fires in the month of August.
STREET/DRAINAGE/PARKS & TREES
Councilman Seay reported that the street, drainage, parks and trees departments have performed routine maintenance.
Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters at the wastewater treatment plant are being met.
Councilman Royal reported that the football rama will be held at Pooler Park on September 8th and that the Centennial Golf Tournament is scheduled for October 8th.
Councilwoman Benton reported that 12 new single family residential, 17 attached unit and four (4) commercial permits have been issued since the last meeting, totaling 362 residential, 130 attached unit and 64 commercial permits for the year, with 10,192 inspections performed. Further, that a PUD Review Board meeting is scheduled for September 10th at 5:30 p.m.
Under OLD BUSINESS the following was discussed:
1. Approval of Final PUD and preliminary construction plan for Hunt Club, Phase 3
Mr. Baxter presented this item which was tabled from the last meeting to determine how many occupancy certificates have been issued in the first two (2) phases. Hal Kraft of Hussey, Gay, Bell & DeYoung and Brad Phelps of Beazer Homes were present to answer any questions. Councilman Wall expressed concern over the fact that the amenity package was not started. Mr. Kraft stated that the infrastructure is under construction and that the developer has experienced unforeseen delays due to the area being impacted by wetlands. Mr. Phelps presented information as to the number of certificate of occupancies that have been issued, stating that Phase 1 is complete. After discussion, Councilman Wall made a motion to approve the Final PUD and preliminary construction plan for Phase 3 of the Hunt Club to allow construction to begin but that no certificate of occupancies will be issued until the amenity package is complete and is accessible to the main entrance of the subdivision. Motion was seconded by Councilwoman Benton and passed without opposition.
Under NEW BUSINESS the following was discussed:
1. Approval of contract with Coastal Georgia Regional Development Center to develop the City of Pooler Partial Plan Update to the Comprehensive Plan
Mr. Baxter presented a contract between the City and Coastal Georgia Regional Development Center to develop the partial plan update to the comprehensive plan, stating that several years ago, the State of Georgia mandated this project be done and updated every 10 years. Tricia Reynolds, Planning Director of the CGRDC, presented an overview and timeline of the project, stating that the total cost will be somewhere between $10,000 and $14,000 and will be complete by October 2008. Councilman Wall made a motion to approve the contract with CGRDC. Motion was seconded by Councilwoman Benton and passed without opposition.
2. Approval of minor subdivision plat of Tract A-6 into two (2) lots
Mr. Baxter presented the subdivision plat of Tract A-6 located on the corner of Medical Park Drive and Pooler Parkway to create two (2) lots. Councilwoman Benton made a motion, seconded by Councilman Wall, to approve the minor subdivision. Motion passed without opposition.
3. Approval of construction plan for Spring Lakes Pump Station located on the north side of Jimmy DeLoach Parkway
Mr. Baxter presented the construction plan for Spring Lakes Pump Station on the north side of Jimmy DeLoach Parkway, stating that all of the engineer’s comments have been addressed. Terry Coleman of Kern-Coleman & Company was present on behalf of North Godley Developers, Inc. Councilman Wall expressed concern over the name of the pump station, stating that it is named after a subdivision in Savannah and made a motion to approve the construction plan, contingent upon EPD approval and the name being changed. Motion was seconded by Councilwoman Benton and passed without opposition.
4. Acceptance of performance bond/approval of final plat for major subdivision of
Lot 5 for the Wal-Mart Supercenter and outparcels
Mr. Baxter presented this request from the developer of the proposed Wal-Mart Supercenter to be located at the intersection of Pine Barren Road and Pooler Parkway, stating that Planning & Zoning and staff have recommended approval. Councilman Wall made a motion to accept the performance bond and approve the final plat for a major subdivision of Lot 5, contingent upon the city attorney approving the bond. Motion was seconded by Councilwoman Benton and passed without opposition.
5. Approval of site plan for Wal-Mart Supercenter at the intersection of Pine Barren Road & Pooler Parkway
Mr. Baxter presented the site plan for a Wal-Mart Supercenter to be located at the intersection of Pine Barren Road and Pooler Parkway. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the site plan contingent upon an interior traffic light being installed prior to the certificate of occupancy being issued for Wal-Mart and consideration being given to reduce the time allowed for containers to 30 days. Motion passed without opposition.
6. Approval of site plan for HD Supply Waterworks
Mr. Baxter presented the site plan for a 15,000 sq. ft. office/warehouse to be used for distribution purposes on a 15.05 acre site zoned I-1 (light industrial) and located east of I-95 and south of Pine Barren Road (in the vicinity of the “mega” site), stating that Planning & Zoning and staff have made several recommendations to be contingent upon approval. These recommendations include written confirmation being received from Georgia Power addressing parking lot encroachment into the 100' power easement, approval to use on-site waste disposal (septic tank) and water well with a time limitation being placed on when the owner will required to tie into City water and sewer services and a resolution of industrial park designation which will allow parking within the 60' building setback. Terry Coleman and the owner of the property, Dick Knowlton, were present to answer any questions. Councilman Wall questioned whether the road (constructed for the “mega” site) was complete and if it would be used for access to this property. Also, whether the area would be fenced. Mr. Coleman replied that the road will be used for access to nine (9) properties and has been built according to Department of Transportation specifications. Further, that DOT has approved the access to this property and has required that the developer provide adequate striping on Pine Barren Road. Councilman Wall asked if DOT has mentioned improving Pine Barren Road to accommodate the “mega” site. In response, Mr. Coleman stated that this tract is not part of the “mega” site. Councilman Wall asked if the owner is willing to tie into the City’s water and sewer lines within one (1) year. Mr. Coleman replied that there are issues with adjacent property owners that need to be worked out, with one issue being in litigation. Mr. Knowlton asked if Council would agree to allowing 24 months to tie into these services, stating that if the issues were not resolved by then, he would request additional time. Councilwoman Benton made a motion to approve the site plan for HD Supply Waterworks, contingent upon the aforementioned recommendations from Planning & Zoning and staff and to place a time limit of 24 months on the use of the on-site water well and septic tank, requiring the owner to then tie into City water and sewer services. Motion was seconded by Councilman Wall and passed without opposition.
7. Approval of Change Order No. 5 for new Recreation Complex, Phase 1B
Mr. Baxter presented a change order in the amount of $14,393.00 to provide for a monument sign to be constructed to provide direction to the new recreation complex. Councilman Wall stated that this sign is to let everyone know that the complex is a City project that is much needed. Councilman Royal made a motion, seconded by Councilman Seay, to approve the change order. Motion passed without opposition.
8. Approval of streets to be resurfaced under the Local Assistance Road Program
(LARP) for 2008
Mr. Baxter presented a proposed list of streets to be considered for resurfacing by the State of Georgia’s Local Assistance Road Program in 2008. Councilman Wall made a motion to approve the list. Motion was seconded by Councilwoman Benton and passed without opposition.
Betsy DeFilippis, resident on Durden Drive, addressed Council in regards to people speeding through the neighborhood, asking the City to look into placing speed bumps. Mayor Lamb stated that the police department will be asked to monitor this area.
Councilman Wall made a motion to adjourn to Executive Session at approximately 7:07 p.m. to discuss personnel matters. Motion was seconded by Councilman Royal and passed without opposition.
Mayor Lamb called the meeting back to order at 7:25 p.m.
There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:25 p.m. Motion was seconded by Councilwoman Benton and passed without opposition.