Council Minutes November 5, 2007

CITY OF POOLER
CITY COUNCIL MINUTES
November 5, 2007


The regular meeting of the Pooler City Council was held on November 5, 2007. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Mayor Lamb read aloud a letter of resignation from Councilman Billy Stanley effective November 4, 2007.

Mayor Lamb introduced the new Public Works Director, Matt Saxon.

Report from the Standing Committees:

FINANCE
Councilwoman Benton presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Allen and passed without opposition.

PUBLIC SAFETY
Councilman Allen reported that the police department responded to 1502 calls during the period of October 12th to November 11th. Chief Jay Hillis reported that the fire department responded to 120 calls in October, with nine (9) of them being structure fires.

STREET/DRAINAGE/PARKS & TREES
Councilman Seay reported that the street, drainage, parks and trees departments have performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION
Councilman Royal reported that registration for basketball will continue until November 16th and that five (5) football teams will participate in the Rebel Bowl.

BUILDING/ZONING
Councilwoman Benton reported that eight (8) new single family residential, two (2) attached unit and five (5) commercial permits have been issued since the last meeting, totaling 396 residential, 158 attached unit and 12 commercial permits for the year, with 12,422 inspections performed. Further, that a PUD Review Board meeting is scheduled for November 12th at 5:30 p.m. Councilwoman Benton presented a list of proposed street names for Somersby Subdivision, asking for comments.

Mayor Lamb read aloud a proclamation in regards to Saturday, November 10th being “Jimmy Stewart Day” in Pooler.

Under OLD BUSINESS the following was discussed:

1. Approval of revised site plan for Lot 32, Westside Business Park
Mr. Byrd presented this request from Phillip Kiefer Construction for approval of a revised site plan for Lot 32, stating that the plan has been revised to address
Planning & Zoning’s comments. Councilwoman Benton made a motion to approve the revised site plan. Motion was seconded by Councilman Allen and passed without opposition.

2. Second Reading on zoning text amendment to delete in C-2 (heavy commercial) zoning the requirement of more than two (2) acres
Mr. Byrd presented the amendment to the C-2 zoning ordinance to delete the requirement of more than two (2) acres. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve this amendment on Second Reading. Motion passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Requested 50' sign height variance at the new Sleep Inn & Suites and Magnolia Inn on San Drive
Mr. Byrd stated that the public hearing held prior was not supposed to be heard until November 19th, therefore, Councilman Allen made a motion to table this item. Motion was seconded by Councilwoman Benton and passed without opposition.

2. Approval of revised site plan for Morgans Corner Convenience Store at 990 Pine Barren Road 


Mr. Byrd presented this request to construct a convenience store at 990 Pine Barren Road, Lot 1 of Morgans Corner, stating that the site plan has been revised to reduce the building footprint by 1200 square feet and the building has been shifted to allow a larger parking area in front of the store. Councilman Allen made a motion to approve the revised site plan. Motion was seconded by Councilman Wall and passed without opposition.

3. Approval of recombination plat of Lots 23 and 24 in Westbrook Subdivision
Mr. Byrd presented this request from the owners of Lots 23 and 24, Westbrook Subdivision, to recombine the lots. Councilwoman Benton made a motion, seconded by Councilman Allen, to approve. Motion passed without opposition.

4. Approval of site plan for a proposed modular office building at corner of
Highway 80 & Old Dean Forest Road
Mr. Byrd presented the site plan for a proposed modular office building at the corner of Highway 80 and Old Dean Forest Road, stating that Planning & Zoning and staff have recommended approval. Councilwoman Benton made a motion to approve the site plan. Motion was seconded by Councilman Allen and passed without opposition.

5. Approval of revised site plan for Crown Transport in Dean Forest Industrial Park
Mr. Byrd presented this request from North Point Industrial, LLC, stating that the plan has been revised to provide a widening of the warehouse by 40'. Councilman Allen made a motion to approve the revised site plan. Motion was seconded by Councilman Wall and passed without opposition.

6. Approval of sketch plan for proposed daycare and spec (office/retail) building on
W. Highway 80 between Pinewood Drive and Wilkes Street
Mr. Byrd presented the sketch plan for a proposed daycare and spec building for office/retail space to be located on W. Highway 80 between Pinewood Drive and Wilkes Street, stating that Planning & Zoning has made the following recommendations: a right-in, right-out onto Highway 80 with sign prohibiting left turn; a screen dumpster with enclosure similar to the building; a 24' driveway being proposed in the middle of the 100' right-of-way with landscaping on each side; and driveways being provided to serve adjacent lots with stop signs and speed bumps if needed to slow traffic. John Kennedy, resident on Wilkes Street, addressed Council in regards to this project causing traffic problems in the area, stating that Wilkes Street is already deteriorating. Further, that speed bumps are needed to slow traffic down and make it safer for the children. Downer Davis of Davis Engineering, Inc. stated that a right-in, right-out with signs and striping are planned. Councilwoman Benton recommended that Wilkes Street be improved by the City. After discussion, Councilman Allen made a motion to approve the sketch plan, contingent upon Planning & Zoning’s recommendations being addressed. Motion was seconded by Councilwoman Benton and passed without opposition.

7. Approval of preliminary construction plan for Asbury Park Townhomes
Mr. Byrd presented the preliminary construction plan for Asbury Park Townhomes, a 110 unit development with an amenity site and play area, open pavilion and pool, to be located on the west side of Quacco Road. Councilman Allen made a motion to approve the plan, contingent upon EPD approval. Motion was seconded by Councilwoman Benton and passed without opposition.

8. Release of maintenance bond for Harmony Townes, Phases I, II, III & IV
Mr. Byrd presented this request from the developer of Harmony Townes to release the maintenance bond for Phases I, II, III & IV, stating that all improvements and punch list items have been completed. Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilwoman Benton and passed without opposition.

9. Release of maintenance bond for Forest Lakes, Phase 2
Mr. Byrd presented this request from the developer of Forest Lakes Subdivision to release the maintenance bond for Phase 2, stating that all punch list items have been addressed. Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilwoman Benton and passed without opposition. 

10. Release of maintenance bond for Godley Station, Parcel 5A
Mr. Byrd presented this request from the developer of Godley Station, Parcel 5A, stating that a final inspection was performed and the public works department has approved the development to end its one-year maintenance period. Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilwoman Benton and passed without opposition.

11. Release of maintenance bond for Hunt Club, Phase 1A
Mr. Byrd presented this request from the developer of the Hunt Club, stating that a final inspection was performed on Phase 1A and the public works department has approved the development to end its one-year maintenance period. Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilwoman Benton and passed without opposition.

12. Release of maintenance bond for Carriage Square Townhomes (Morgan Pines, Phase I)
Mr. Byrd presented this request from the developer of Carraige Square Townhomes, stating that all punch list items have been completed. Councilman Allen made a motion, seconded by Councilwoman Benton, to release the maintenance bond. Motion passed without opposition.


13. Release of performance bond/acceptance of maintenance for The Arbors,
Phase 4B
Mr. Byrd presented this request from the developer of The Arbors, stating that construction of Phase 4B was completed on February 9, 2004, with the final inspection being held on September 24, 2007. Mr. Byrd stated that due to the length of time between the final inspection in 2004 and the current inspection, the developer is requesting the City accept the project infrastructure and release the performance bond without the requirement of a maintenance bond. Councilman Allen made a motion to release the performance bond and accept the maintenance for Phase 4B of The Arbors. Motion was seconded by Councilwoman Benton and passed without opposition.

14. Approval of engineering proposal for design of parallel force main to service
Lowe’s/Wal-Mart Site
Mr. Byrd presented a proposal for engineering services from Hussey, Gay, Bell & DeYoung to design a parallel force main to provide sewer service to the Lowe’s/Wal-Mart development on Pooler Parkway, stating that this project will be paid for with the funds the developer has submitted to the City to provide for water and sewer service to this area. Councilman Wall made a motion to approve the proposal to not exceed $48,000. Motion was seconded by Councilman Allen and passed without opposition.

15. Approval of Intergovernmental Agreement for interchange lighting at I-16 and I-95
Mr. Byrd presented an Intergovernmental Agreement with Chatham County, the City of Savannah, the Georgia Department of Transporation and the City of Pooler to provide for an interstate highway lighting system at the intersection of I-16 and I-95 and the installation and maintenance costs involved, stating that Pooler will be responsible for 50%, Savannah 24% and Chatham County 25% of the maintenance costs. Councilman Allen made a motion to approve this Agreement. Motion was seconded by Councilwoman Benton and passed without opposition.

16. Hugh Elton in regards to concerns about youth participation in recreation programs
Hugh Elton, Leisure Services Director, addressed Council in regards to comments in the newspaper about there being a waiting list for the football teams and that there are too many players on the teams. Mr. Elton stated that there are 41 players on the eight (8) and under team and 46 on the 10 and under team and that there is no waiting list. Further, that practice space is limited, with only two (2) fields being available at this time. Mr. Elton stated that games were added for both teams, with the seven (7) year old and nine (9) year old players being allowed to play in their own games. Mr. Elton added that the new park will provide more flexibility, with the number of fields being increased to six (6). 

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 6:50 p.m. Motion was seconded by Councilman Seay and passed without opposition.

Respectfully submitted,

Maribeth Lindler
City Clerk


____________________________
Mayor


Public Hearing

A public hearing was held prior to the regular City Council meeting on
November 5, 2007. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The purpose of this hearing was to discuss a requested 50' sign height variance at the new Sleep Inn & Suites and Magnolia Inn on San Drive. Kasandas Properties has requested to place an 80' sign to advertise the Sleep Inn & Suites and Magnolia Inn motels located on San Drive. Leo McDonald, resident on S. Skinner Avenue, questioned if the lights would shine onto his property. Councilman Allen stated that the sign will be interior lit and blacked out on the backside. 

There being no further discussion, the hearing was adjourned at approximately 5:48 p.m.

Note: This public hearing was scheduled for November 19, 2007 and inadvertently placed on the agenda.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

e-verify-city-of-pooler#99754
Date of Authorization: 2/13/08