The regular meeting of the Pooler City Council was held on April 3, 2006. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.
The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Allen, with no opposition.
Report from the Standing Committees:
Councilman Stanley presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.
Councilman Allen reported on the police department activities for the month of March. Chief Jay Hillis reported on the fire department activities. Deputy Chief Mark Revenew asked that Council appoint an additional judge pro tem, therefore Councilman Allen made a motion to add Item #14 under New Business. Motion was seconded by Councilwoman Benton and passed without opposition.
STREETS/DRAINAGE/PARK & TREES
Councilman Seay reported that the street, drainage and park & tree departments have performed routine maintenance.
Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant.
Councilman Royal reported that the baseball and softball season begins soon, with the Ramas being held April 13th - 15th.
Councilwoman Benton reported that 18 new single family residential and two (2) attached unit permits were issued since the last meeting, totaling 128 single family and 30 attached unit permits for the year, with 2082 inspections performed.
Mayor Lamb presented a five (5) year service pin to public works employee Stephen Brinson, thanking him for the find job he is doing.
Mayor Lamb presented a plaque to Carl King, outgoing member of Planning & Zoning, thanking him for his service on the Board.
Under OLD BUSINESS the following was discussed:
1. Award bid for 2005 Pump Station Upgrades project
Mr. Baxter presented bids for the 2005 Pump Station Upgrades, stating that the notice to proceed will be issued only for the Whatley Street and West Chatham Middle School lift stations and that a capital cost recovery fee ordinance needs to be adopted to secure funds for the upgrade to the Savannah Quadrant lift station. Further, that the city has $150,000 in the budget for this project and will apply for a GEFA (Georgia Environment Facilities Authority) loan for the remaining portion. After discussion, Councilman Wall made a motion to award the bid to the low bidder, Southern Champion Construction, Inc. In the amount of $990,093.00. Motion was seconded by Councilman Seay and passed without opposition.
Under NEW BUSINESS the following was discussed:
1. Approval of recombination of Lots 10 & 11, a portion of Townecenter at Godley Station (Lot 10 is the location of Longhorn Steakhouse)
Mr. Baxter presented this recombination which is needed for the development of a proposed Longhorn Steakhouse on Lot 10 in Godley Station. Councilman Allen made a motion, seconded by Councilman Royal, to approve this recombination. Motion passed without opposition.
2. Approval of sketch plan/final PUD approval for the Godley Commons Towne Home Development on the R-8 Tract
Councilwoman Benton stepped down from her seat. Mr. Baxter presented this sketch plan for the Godley Commons Towne Home Development on Pooler Parkway, north of Highway 80, across from the YMCA, asking that the developer consider increasing the right-of-way from 80' to 100' to accommodate future development. Terry Coleman of Kern-Coleman & Company stated that he would like to wait until the city’s engineer has performed a technical review of this project before committing to widen the road. Councilman Wall expressed concern of the residents in Gleason Heights and requested that a 6' privacy fence be placed along the rear of the property (approximately 1500'). After discussion, Councilman Wall made a motion to approve this sketch plan and the final PUD for Godley Commons Towne Home Development on the R-8 Tract, contingent upon the developer placing the aforementioned fence and widening the road to 100'. Motion was seconded by Councilman Allen and passed without opposition.
Councilwoman Benton returned to her seat.
3. Acceptance of performance bond/approval of final plat for Westbrook Subdivision, Phase 5A
Mr. Baxter presented this request from the developer of Westbrook Subdivision. Zoning Administrator Jackie Carter stated that the bond has not been submitted. Therefore, Councilman Wall made a motion to table this item. Motion was seconded by Councilwoman Benton and passed without opposition.
4. Approval of site plan for 10,000 square feet warehouse on Lot 28, Westside Business Park
Mr. Baxter presented this site plan for a proposed warehouse on Lot 28 in Westside Business Park, stating that Planning & Zoning and staff have recommended approval. Councilman Wall made a motion, seconded by Councilman Allen, to approve this site plan. Motion passed without opposition.
5. Approval of site plan for Morgans Corner
Mr. Baxter presented the site plan for Morgans Corner at Pooler Parkway and Pine Barren Road. Councilman Wall asked if any restaurants were proposed. Developers Carey Shore and Jim Sheppard were present and replied that two (2) restaurants are proposed and that they are aware of the city’s parking requirements. After discussion, Councilwoman Benton made a motion to approve this site plan. Motion was seconded by Councilman Allen and passed without opposition.
6. Release of maintenance bond for piping project along Quacco Road
Mr. Baxter presented this request from the developers, stating that the public works department has completed the inspection and recommend releasing the maintenance bond. Councilman Wall made a motion, seconded by Councilman Allen, to release the maintenance bond. Motion passed without opposition.
7. Release of maintenance bond for Townecenter sewer tie-in
Mr. Baxter presented this request from the developers, stating that the city’s sewer department has inspected the improvements and recommends approval. Councilman Allen made a motion to release the maintenance bond. Motion was seconded by Councilman Wall and passed without opposition.
8. Request from Jack Wardlaw to allow 95 acre tract on Jimmy DeLoach Parkway within the city limits of Pooler to be combined with the City of Savannah PUD/developed in accordance with the Branigar South Godley PUD Development Standards
Mr. Baxter stated that the petitioner has asked that this item be withdrawn from the agenda. This request was honored.
9. Approval of budget adjustment for 2006 in the General Fund
Mr. Baxter presented a budget adjustment in the General Fund to (1) transfer $1500 from the travel/seminar/entertainment account to the office supplies/postage account for the inspections department to purchase filing cabinets; (2) transfer $10,000 from the repairs and maintenance account (street department) to the repairs and maintenance account (parks and tree) to cover costs of taking over the tractor crew; and (3) transfer $2000 from the building maintenance (administration) account to the capital outlay - equipment (administration) account to purchase needed office furniture for city hall. Councilman Stanley made a motion to approve this budget adjustment. Motion was seconded by Councilman Wall and passed without opposition.
10. Approval of Agreement with Pooler Area Chamber of Commerce for hotel/motel tax funds
Mr. Baxter presented this Agreement, stating that the details regarding the payment to the Chamber and the Visitors Center have been worked out by the city attorney. Councilman Stanley made a motion to approve the Agreement, contingent upon the changes being made by the city attorney. Motion was seconded by Councilwoman Benton and passed without opposition.
11. Approval of surplus property list for 2006
Mr. Baxter presented a list of items for surplus, stating that an auction will be held to sell the miscellaneous items, with the vehicles being sold by sealed bids. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the surplus property list. Motion passed without opposition.
12. Request to reduce speed limit to 25 mph in school zone on Pine Barren Road
Mr. Baxter stated that this request is on behalf of Chatham County Commissioner Dean Kicklighter. Councilman Allen made a motion to reduce the speed limit to 25 mph on Pine Barren Road during the designated school zone times. Motion was seconded by Councilman Royal and passed without opposition. Mr. Baxter stated that signs will be placed prior to enforcing the new speed limit and Deputy Chief Mark Revenew added that there will be a mandatory “warning” time.
13. First Reading on amendment to sign ordinance
Mr. Baxter presented an amendment to the sign ordinance to allow temporary portable signs to be permitted for new businesses only, stating that new owners/managers will be included. Councilman Wall stated that this has been brought up due to the amount of temporary signs throughout the city. Mr. Baxter added that he would like to have the city be able to control the types of signs. Councilwoman Benton presented a change for paragraph 3 in this amendment to read, “one (1) temporary portable sign permit may be issued for a new business and a relocated business within the first six (6) months of existence for no more than 30 consecutive days”. Mr. Byrd recommended the city review sample sign ordinances and determine whether temporary signs should be permitted at all. Councilwoman Benton presented a definition of a new business as “an entirely new entity, not a continuation of an existing business and that under no circumstances can a temporary sign be placed in the 200 feet frontage for more than 30 days”, which Mr. Scheer suggested to be compared with the definition in the business license ordinance. After further discussion, Councilwoman Benton made a motion to approve this amendment to the sign ordinance on First Reading. Motion was seconded by Councilman Wall and passed without opposition.
14. Appointment of additional judge pro tem
Councilman Allen made a motion to appoint Attorney Doug Andrews as an additional judge pro tem. Motion was seconded by Councilman Stanley and passed without opposition.
There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:04 p.m. Motion was seconded by Councilman Allen and passed without opposition.