Council Minutes May 1, 2006

CITY OF POOLER
CITY COUNCIL MINUTES
MAY 1, 2006

 

The regular meeting of the Pooler City Council was held on May 1, 2006. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilman Royal, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Stanley presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Allen reported that the police department responded to 1211 calls since the last meeting. Chief C. E. Chan stated that additional training is being required in the police department. Chief Jay Hillis reported that the fire department responded to nine (9) structure fires in April. Further, that the fire department is now filling swimming pools for residents at a cost of $2.04 per 1000 gallons of water with an additional service charge of $50. Councilman Wall asked that this information be made available to residents.

STREETS/DRAINAGE/PARKS AND TREES
Councilman Seay reported that the street, drainage and parks and trees departments have performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION
Councilman Royal reported that baseball and softball is in full swing.

BUILDING/ZONING
Councilwoman Benton reported that 20 new single family residential, two (2) attached unit residential and five (5) commercial permits have been issued since the last meeting, totaling 169 single family residential and 56 attached single family units for the year, with 2877 inspections performed.

Travis Cowart, Jr. addressed Council in regards to his candidacy for Savannah-Chatham County School Board Member, District 7.

Under OLD BUSINESS the following was discussed:

1. Acceptance of performance bond/approval of final plat for Westbrook Subdivision,
Phase 5A
Mr. Baxter presented this item which was tabled due to the bond not being submitted to the City. A bond has been posted in the amount of $792,139.50. Councilman Wall made a motion, seconded by Councilman Allen, to accept the performance bond and approve the final plat for Westbrook Subdivision, Phase 5A, contingent upon the city attorney approving the bond. Motion passed without opposition.

2. Requested zoning map amendment of Lots 12, 13, 14 and 15 in Westside Business Park from C-2 to I-1, Lots 11, 16 and 17 in Westside Business Park from C-2 to I-1 (with conditions), and the northern two-thirds of Lot 1 in Westside Business Park from C-2 to I-1
Mr. Baxter presented this request which was tabled from the last meeting to allow the developer to submit additional information on traffic and the proposed business on Lot 1. Attorney Phillip McCorkle was present on behalf of the developer and stated that he was unaware that any additional information needed to be submitted prior to the meeting. Further, that this petition has been amended to include only re-zoning of the northern two-thirds of Lot 1 and that the signs requested by Council have been placed in the business park to identify the commercial and industrial zoned areas. Mr. McCorkle presented a preliminary concept plan of Lots 1, 2, 12 & 13 showing only Lot 1, which is adjacent to the Savannah Electric right-of-way, being re-zoned to I-1 (light industrial). Autry McMillian of Komatsu (proposed occupant of Lot 1) addressed Council in regards to the traffic concerns, stating that only four (4) to five (5) trucks a day will enter/exit the property and that the company will employ approximately 30 people. Councilman Wall stated that he was concerned about mixing commercial and industrial traffic, requesting that the buildings be separated, with the showroom being placed in the lot fronting on Highway 80 and the repair/maintenance work being done at the area proposed for light industrial. Councilman Allen requested that access from Highway 80 limited to the showroom facility only, with all truck traffic being routed through Coleman Boulevard to Columbia Drive. Mr. McCorkle assured Council that all truck traffic will be on Columbia Drive via Coleman Boulevard and that Komatsu will not be able to split the buildings. Mr. Baxter stated that the developer’s original plan for this business park was to have the commercial buildings in the front on Highway 80, with industrial buildings being to the rear, fronting on Columbia Drive and that this request would be considered “spot zoning”. Mr. McCorkle reiterated the fact that this lot is adjacent to the Savannah Electric right-of-way and can be distinguished from other properties, not affecting the commercial property. Councilman Wall asked that a buffer and fence be considered to shield the property to the east, wherein Mr. McMillian replied that his company could agree to placing shrubbery on the property. Councilman Wall then asked if the building could be shifted to allow the maintenance area to be adjacent to the Savannah Electric right-of-way. Mr. Scheer asked that the developer offer a solution to ensure that this is not “spot zoning”. Councilwoman Benton stated that the configuration of the lots shows that it would not be, that there is a light industrially zoned lot in the near vicinity. Mr. McCorkle stated that he would submit information to address Council’s concerns before the next meeting. Therefore, Councilman Wall made a motion to table this item. Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Requested zoning map amendment of approximately 16.4 acres at 1743 Quacco Road from R-A to C-1 and C-P
Councilwoman Benton stepped down from her seat. Mr. Baxter stated that the petitioner, Dr. Ryan Boland of Erhead Properties, LLC, has requested this item be withdrawn. This request was honored. Ms. Rebecca Benton, property owner in Westbrook Subdivision, presented information she has received from the president of the homeowners’ association in regards to the petitioner not wanting a “zoning war” and his proposed plan to develop this property as it is currently zoned to include a single family subdivision, a complex of 55 townhomes or a series of apartment buildings. Ms. Benton further stated that this information includes a statement regarding Dr. Boland not being interested in meeting with the residents of Westbrook.
Councilwoman Benton returned to her seat.

2. Approval of site plan for parking lot addition and new ATM machine at Bank of America
Mr. Baxter presented this site plan for a parking lot addition and new ATM machine at Bank of America. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the site plan. Motion passed without opposition.

3. Approval of site plan for an 18,750 square foot office/warehouse building on
Lot 17, Westside Business Park
Mr. Baxter presented the site plan for an office/warehouse building on Lot 17 of Westside Business Park, stating that Planning & Zoning and staff have recommended approval. Councilman Allen made a motion to approve this site plan. Motion was seconded by Councilwoman Benton and passed without opposition.

4. Approval of recombination plat for Lots 33 and 34, Pooler Park of Commerce
Mr. Baxter presented this request from the owner to combine Lots 33 and 34 in the Pooler Park of Commerce to construct an office complex. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve this recombination. Motion passed without opposition.

5. Approval of site plan for seven (7) office buildings (3720 sq ft each) on
Lots 33 and 34, Pooler Park of Commerce
Mr. Baxter presented the site plan for seven (7) office buildings on Lots 33 and 34, Pooler Park of Commerce, stating that Planning & Zoning and staff have recommended approval. Councilwoman Benton made a motion to approve this site plan. Motion was seconded by Councilman Allen and passed without opposition.

6. Release of performance bond/acceptance of maintenance bond for SW Quadrant
East Spine Road
Mr. Baxter presented this request from the developer of the SW Quadrant East Spine Road, stating that the public works department has approved this project to begin the 12 month warranty period, with a maintenance bond being posted. Councilman Allen made a motion, seconded by Councilwoman Benton, to release the performance bond and accept the maintenance bond for the SW Quadrant East Spine Road, subject to the city attorney approving the bond. Motion passed without opposition.

7. Approval of Intergovernmental Agreement with Chatham County regarding the
Chatham County Emergency Operations Plan
Mr. Baxter presented this agreement which pertains to the Chatham County Emergency Operations Plan, to supersede the previous one dated September 2001, stating that this Plan provides for the activation of mutual aid and emergency ordinances. After discussion, Councilman Wall made a motion to approve this Agreement. Motion was seconded by Councilwoman Benton and passed without opposition.

8. Resolution to adopt the National Incident Management System as the City of
Pooler’s system of preparing for and responding to disaster incidents
Mr. Baxter presented this resolution to adopt the National Incident Management System as the City’s system of preparing for and responding to disaster incidents, directing all incident managers and response organizations in Pooler to train in and use these systems in their response operations. Councilman Wall made a motion to adopt this resolution. Motion was seconded by Councilman Stanley and passed without opposition.

Councilman Allen made a motion to adjourn to Executive Session at approximately 6:57 p.m. to discuss legal and land acquisition matters. Motion was seconded by Councilman Wall and passed without opposition.

Mayor Lamb called the meeting back to order at 7:40 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:40 p.m. Motion was seconded by Councilman Stanley and passed without opposition.

Public Hearing

A public hearing was held on May 1, 2006 prior to the regular City Council meeting. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The purpose of this hearing was to discuss a requested zoning map amendment of approximately 16.4 acres at 1743 Quacco Road from R-A to C-1 and C-P. Mr. Baxter stated that the petitioner has requested that this item be withdrawn.

There being no further discussion, the hearing was adjourned at approximately 5:47 p.m.

4. Approval of site plan for a YRT2 Communications building at The Farm at Morgan Lakes

Mr. Baxter presented the site plan for a building to house equipment for cable, security systems, internet and phone services for the residents of The Farm at Morgan Lakes. Councilman Allen made a motion to approve this site plan, contingent upon a fence enclosure being provided with heavy landscaping to shield the pre-fab building. Motion was seconded by Councilwoman Benton and passed without opposition. 

5. Approval of revised plat to correct lot numbers for The Retreat @ Forest Lakes, Phases 2 and 3

Mr. Baxter presented the revised plat for Phases 2 and 3 of The Retreat @ Forest Lakes to correct lot numbers. Councilman Wall made a motion, seconded by Councilman Allen, to approve this revised plat. Motion passed without opposition. 

6. Approval of site plan for Advance Auto Parts on W. Highway 80

Mr. Baxter presented the site plan for the proposed Advance Auto Parts to build a 10,000 square foot building, stating that all the engineer’s comments have been addressed. Dinks Dupree of Southeastern Capital, LLC was present to answer any questions. Councilman Allen asked if there was adequate room on the site for trucks to enter and exit, which Mr. Dupree replied that the site will allow for trucks to back in and exit going forward to Highway 80. Councilman Wall questioned whether the petitioner was in agreement with Planning & Zoning’s recommendations in regards to the dumpster enclosure being constructed of masonry and additional landscaping being placed along the eastern property line adjacent to Demas Road, which Mr. Dupree replied that this was agreed to. After discussion, Councilman Wall made a motion to approve this site plan, contingent upon Planning & Zoning’s recommendations and the driveway permit being issued by the Department of Transportation. Motion was seconded by Councilman Allen and passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:10 p.m. Motion was seconded by Councilman Wall and passed without opposition.

Public Hearing 

A public hearing was held prior to the regular City Council meeting on April 17, 2006. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of this hearing was to discuss: 

1) A requested zoning map amendment of Lots 12, 13, 14 and 15 in Westside Business Park from C-2 to I-1, Lots 11, 16 and 17 in Westside Business Park from C-2 to I-1 (with conditions), and the northern two-thirds of Lot 1 in Westside Business Park from C-2 to I-1 - 2195 Developers, LLC has petitioned the City to re-zone Lots 12, 13, 14 and 15 from C-2 (heavy commercial) to I-1 (light industrial), Lots 11, 16 and 17 from C-2 to I-1 (with conditions) and the northern two-thirds of Lot 1 from C-2 to I-1 to accommodate the proposed Komatsu Dealership. All of these lots are in Westside Business Park. Attorney Phillip McCorkle presented this request, providing an explanation of how the demand for light industrial zoned lots is greater than the developer had expected. Councilman Wall stated that there is a problem with the amount of industrial lots, expressing concern over tying these lots into commercial lots. Further, that the developer originally planned a small amount of industrial lots and has since asked for recombinations of some of the lots, which was not favorable, reiterating the fact that the developer does not need to tie anymore commercial and industrial lots together on the south side of this development. Councilman Wall questioned why the sign at the intersection of Columbia Drive and Westside Boulevard has not been placed to identify the industrial area. John Kern of Kern-Coleman & Company addressed Council, stating that the developer wants to give each business access, both in front and in back and that a commercial-type shopping center with offices and warehouses has been proposed and that the light at Coleman Boulevard will give the best access for the industrial lots. Councilwoman Benton questioned if the developer was willing to cul-de-sac Westside Boulevard of Columbia Drive to accommodate for 18-wheelers to turn around to keep the commercial traffic separate from industrial traffic. Mr. Kern replied that access is important for traffic flow and that the developer also wants to keep truck traffic off the roads in the commercial area. 

2) A requested zoning map amendment of 18 acres from a future development to a single-family attached zoning within the Savannah Quarters PUD - Lanyard Development has petitioned the City for approval of amendment #12 to the Savannah Quarters PUD to re-zone 18 acres from a future development to a single-family attached zoning. 

There being no further discussion, this hearing was adjourned at approximately 6:05 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08