Council Minutes June 19, 2006

CITY OF POOLER
CITY COUNCIL MINUTES
JUNE 19, 2006

The regular meeting of the Pooler City Council was held on June 19, 2006. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Stanley presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY
Councilman Allen reported on the police department activities for the month. Chief Jay Hillis reported on the fire department activities for the month.

STREETS/DRAINAGE/PARKS AND TREES
Councilman Seay reported that the street, drainage and parks and trees departments have performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant.


RECREATION
Councilman Royal reported that the G.R.P.A. tournaments will begin shortly.

BUILDING/ZONING
Councilwoman Benton reported that 34 new single family residential, one (1) commercial and two (2) residential attached unit permits were issued since the last meeting, totaling 240 residential permits and 91 attached unit permits for the year with 4508 inspections performed.

Mr. Scheer introduced Attorney Travis Windsor, who will be assisting him with his city attorney duties.


Under OLD BUSINESS the following was discussed:

1. Second Reading on ordinance regarding de-annexation of 90.66 acres of The
Morgan Family Tract
Mr. Baxter presented this ordinance to de-annex 90.66 acres of The Morgan Family Tract, which will be annexed into the City of Bloomingdale for the AMB project. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve this ordinance on Second Reading. Motion passed without opposition.

Under NEW BUSINESS the following was discussed:


1. Approval of variance to construct a second single-family residence at 310 Morgan
Street
A public hearing was held prior wherein no opposition was presented. Mr. Baxter presented this request from Mr. Tommy Brown to allow him to construct a second single-family residence while continuing to live in the residence that is already on the property. After discussion, Councilman Wall made a motion to approve this variance request, contingent upon the certificate of occupancy for the new residence not being issued until the old residence is torn down. Motion was seconded by Councilman Seay and passed without opposition.

2. Approval of site plan for JCB paint booth addition
Mr. Baxter presented the site plan for a paint booth addition at JCB Headquarters, stating that it is needed to apply CARC paint to a high speed backhoe loader for the U.S. Army. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve this site plan. Motion passed without opposition.

3. Acceptance of performance bond/approval of final plat for major subdivision on S. H.
Morgan Parkway - Morgan Center
Mr. Baxter presented this request from the developer of a six (6) lot subdivision on 150.62 acres, located on the west side of Pooler Parkway between Pine Barren Road and the Georgia Central Railroad. Councilman Wall made a motion to accept the performance bond and approve the final plat for this subdivision, contingent upon the city attorney approving the bond. Motion was seconded by Councilwoman Benton and passed without opposition.

4. Approval of revised site plan for Westbrook Clubhouse/parking revisions
Mr. Baxter presented the revised site plan for Westbrook Clubhouse, stating that the purpose of the revision is to eliminate two (2) of the proposed parking bays, reducing the overall total number of parking spaces from 296 to 229, with the ability to add 67 additional spaces, if needed. Hal Kraft of Hussey, Gay, Bell & DeYoung Engineers was present to answer any questions. Councilwoman Benton questioned if the developer has made provisions to add the 67 parking spaces if needed. Mr. Kraft replied that the developer has done so. Councilwoman Benton made a motion to approve this revised site plan. Motion was seconded by Councilman Allen and passed without opposition.

5. Approval of recombination plat of Lots 28, 29 & 30, Pooler Park of Commerce,
Phase II
Mr. Baxter presented this request to combine three (3) lots to make one (1) lot in Phase II of the Pooler Park of Commerce, stating that Planning & Zoning and staff have recommended approval. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve this recombination. Motion passed without opposition.

6. Approval of minor subdivision plat of Lot A-2 into three (3) lots, north of
Pipemaker’s Canal
Mr. Baxter presented this request from Jack Wardlaw of South Godley Enterprises to subdivide Lot A-2 to create three (3) developmental lots (A-2A, A-2B & A-2C), with Lot A-1A (0.15 acre) to be deeded to Regions Bank, the owner adjacent to Lot A-1. After discussion, Councilwoman Benton made a motion to approve this minor subdivision. Motion was seconded by Councilman Royal and passed without opposition.

7. Approval of Third Amendment to Intergovernmental Agreement with the
Georgia International and Maritime Trade Center Authority
Mr. Baxter presented this request from the Trade Center Authority for a three (3) year extension of this Agreement, stating that in the past the City has only approved a one (1) year extension. Mark Smith, Chairman of the Trade Center Authority and Bob Coffey, Executive Director of the Trade Center, were present to answer any questions. Councilman Allen asked what the City of Pooler gets from the Trade Center (i.e., overflow of motel bookings). Mr. Smith replied that the Trade Center was constructed by using Special Purpose Local Option Sales Tax funds and is operating with hotel/motel tax funds. Further, that the Center is an economic development engine for all of Chatham County, providing benefits to everyone. Councilman Stanley asked if any information has been submitted in regards to the percentage of motels booked in Pooler. Mr. Smith replied that this information was not available. Councilman Wall questioned whether there was a representative from this area on the Authority’s board, which Mr. Smith replied that State Representative Buddy Carter was in the process of doing so. Councilman Wall presented concern about information not being provided by the Authority, stating that the motels in Pooler have generated plenty of tax money to help operate the Trade Center. Further, that this is the reason Council has only approved a one (1) year extension of the Agreement. Mr. Coffey reminded Council that the City of Pooler is the only entity that is not contracting with the Authority for a 20-year period and presented a newsletter published by the Authority, which advertises Pooler. After further discussion, Councilman Wall made a motion to approve this Agreement for a period of one (1) year. Motion was seconded by Councilwoman Benton and passed without opposition.

8. First Reading on amendment to ordinance regarding mixed drink excise tax
Mr. Baxter presented an amendment to the recently adopted mixed drink excise tax ordinance, stating that the effective date is being changed to August 1, 2006, to ensure that Chatham County’s ordinance would not take effect. Councilman Wall stated that this amendment includes only a change in the effective date and made a motion to approve this amendment on First and Second Reading. Motion was seconded by Councilman Allen and passed without opposition. Steve Hartley, resident, stated that he disagreed with approving this ordinance on first and second reading in the same night. Councilman Wall reminded him that the amendment was in regards to the effective date only.

Leo McDonald, resident, addressed Council in regards to the possibility of paving Collins Street. Mr. Baxter stated that this project is on the City’s “wish list” of proposed projects for the future Special Purpose Local Option Sales Tax and can only be done if the City obtains a clear title to the right-of-way.


Israel & Tamara Orr, residents in Garden Acres Subdivision, addressed Council in regards to a problem they are experiencing with people driving on the rear of their property to access their property (Skinner Road), stating that an easement was granted to the owners and is not being used. In fact, the easement has not been cleared for use. Further, that they are being threatened and fear for their family’s safety. Police Chief C. E. Chan stated that his department is aware of this matter and has recommended that the Orrs place a concrete pole or fence on their property line and identify their area as “private property”. Councilman Wall recommended that a concrete divider (the type placed on highways) be placed, asking Mr. Baxter to look into this matter. Chief Chan then recommended that since the easement has not been cleared for access, the City can cite the owners (who have been granted the easement) for violating the nuisance ordinance.


Councilman Allen made a motion to adjourn to Executive Session at approximately 7:12 p.m. to discuss legal matters. Motion was seconded by Councilman
Stanley and passed without opposition.


Mayor Lamb called the meeting back to order at 7:30 p.m.

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:31 p.m. Motion was seconded by Councilman Allen and passed without opposition.


Respectfully submitted,


Maribeth Lindler
City Clerk


____________________________
Mayor


Public Hearing

A public hearing was held prior to the regular City Council meeting on June 19, 2006. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present.


The purpose of this hearing was to discuss a requested variance to construct a second single-family residence at 310 Morgan Street. Mr. Baxter stated that Tommy Brown, owner, has requested permission to continue to live in his residence at 310 Morgan Street while a new single-family dwelling is being constructed on the same lot. Further, that Mr. Brown understands that the City will not issue a certificate of occupancy until the old house is torn down. Councilman Wall stated that this variance is needed to give the adjacent property owners notice to submit their opinions.


There being no further discussion, the hearing was adjourned at approximately 5:48 p.m.
4. Approval of site plan for a YRT2 Communications building at The Farm at Morgan Lakes

Mr. Baxter presented the site plan for a building to house equipment for cable, security systems, internet and phone services for the residents of The Farm at Morgan Lakes. Councilman Allen made a motion to approve this site plan, contingent upon a fence enclosure being provided with heavy landscaping to shield the pre-fab building. Motion was seconded by Councilwoman Benton and passed without opposition. 

5. Approval of revised plat to correct lot numbers for The Retreat @ Forest Lakes, Phases 2 and 3

Mr. Baxter presented the revised plat for Phases 2 and 3 of The Retreat @ Forest Lakes to correct lot numbers. Councilman Wall made a motion, seconded by Councilman Allen, to approve this revised plat. Motion passed without opposition. 

6. Approval of site plan for Advance Auto Parts on W. Highway 80

Mr. Baxter presented the site plan for the proposed Advance Auto Parts to build a 10,000 square foot building, stating that all the engineer’s comments have been addressed. Dinks Dupree of Southeastern Capital, LLC was present to answer any questions. Councilman Allen asked if there was adequate room on the site for trucks to enter and exit, which Mr. Dupree replied that the site will allow for trucks to back in and exit going forward to Highway 80. Councilman Wall questioned whether the petitioner was in agreement with Planning & Zoning’s recommendations in regards to the dumpster enclosure being constructed of masonry and additional landscaping being placed along the eastern property line adjacent to Demas Road, which Mr. Dupree replied that this was agreed to. After discussion, Councilman Wall made a motion to approve this site plan, contingent upon Planning & Zoning’s recommendations and the driveway permit being issued by the Department of Transportation. Motion was seconded by Councilman Allen and passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:10 p.m. Motion was seconded by Councilman Wall and passed without opposition.

Public Hearing 

A public hearing was held prior to the regular City Council meeting on April 17, 2006. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of this hearing was to discuss: 

1) A requested zoning map amendment of Lots 12, 13, 14 and 15 in Westside Business Park from C-2 to I-1, Lots 11, 16 and 17 in Westside Business Park from C-2 to I-1 (with conditions), and the northern two-thirds of Lot 1 in Westside Business Park from C-2 to I-1 - 2195 Developers, LLC has petitioned the City to re-zone Lots 12, 13, 14 and 15 from C-2 (heavy commercial) to I-1 (light industrial), Lots 11, 16 and 17 from C-2 to I-1 (with conditions) and the northern two-thirds of Lot 1 from C-2 to I-1 to accommodate the proposed Komatsu Dealership. All of these lots are in Westside Business Park. Attorney Phillip McCorkle presented this request, providing an explanation of how the demand for light industrial zoned lots is greater than the developer had expected. Councilman Wall stated that there is a problem with the amount of industrial lots, expressing concern over tying these lots into commercial lots. Further, that the developer originally planned a small amount of industrial lots and has since asked for recombinations of some of the lots, which was not favorable, reiterating the fact that the developer does not need to tie anymore commercial and industrial lots together on the south side of this development. Councilman Wall questioned why the sign at the intersection of Columbia Drive and Westside Boulevard has not been placed to identify the industrial area. John Kern of Kern-Coleman & Company addressed Council, stating that the developer wants to give each business access, both in front and in back and that a commercial-type shopping center with offices and warehouses has been proposed and that the light at Coleman Boulevard will give the best access for the industrial lots. Councilwoman Benton questioned if the developer was willing to cul-de-sac Westside Boulevard of Columbia Drive to accommodate for 18-wheelers to turn around to keep the commercial traffic separate from industrial traffic. Mr. Kern replied that access is important for traffic flow and that the developer also wants to keep truck traffic off the roads in the commercial area. 

2) A requested zoning map amendment of 18 acres from a future development to a single-family attached zoning within the Savannah Quarters PUD - Lanyard Development has petitioned the City for approval of amendment #12 to the Savannah Quarters PUD to re-zone 18 acres from a future development to a single-family attached zoning. 

There being no further discussion, this hearing was adjourned at approximately 6:05 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08