Council Minutes July 5, 2006

CITY OF POOLER
CITY COUNCIL MINUTES
JULY 5, 2006


The regular meeting of the Pooler City Council was held on July 5, 2006. Mayor Pro tem Bruce Allen called the meeting to order at 6:00 p.m. Present were Councilmen Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. Mayor Mike Lamb was attending a meeting with the Chatham County Commission regarding Special Purpose Local Option Sales Tax.

The invocation was given by Mayor Pro tem Allen and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Stanley presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Seay and passed without opposition.

PUBLIC SAFETY
Mayor Pro tem Allen reported that the police department responded to 1061 calls since the last meeting, totaling 10,945 calls for the year. Chief Jay Hillis reported that the fire department responded to 100 calls, five (5) of them being to structure fires.

STREETS/DRAINAGE/PARKS & TREES
Councilman Seay reported that the street, drainage and parks and trees departments have performed routine maintenance.

WATER/SEWER
Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters at the wastewater treatment plant are being met.

RECREATIO
Councilman Royal reported that the baseball and softball season has concluded and that a cheerleading camp will be held sometime in August.

BUILDING/ZONING
Councilwoman Benton reported that 13 new single family residential, 15 attached unit and nine (9) commercial permits were issued since the last meeting, totaling 253 residential and 106 attached unit permits for the year, with 4984 inspections performed.

Rick Tindol and Chris Lightle, CPAs, presented the City’s Comprehensive Annual Financial Report.

There was no OLD BUSINESS to discuss.

Under NEW BUSINESS the following was discussed:

1. Acceptance of performance bond/approval of final plat for Morgan Pines, Phase I
Councilman Wall stepped down from his seat. Steve Wohlfeil of Hussey, Gay, Bell & DeYoung Engineers presented this request. Councilwoman Benton questioned whether there were any townhouses proposed that would be next to this single- family development. Mr. Wohlfeil replied that townhouses are planned with a 20' buffer between the detached and attached units. Councilwoman Benton suggested that the seller notify the buyers of the single-family residences at the time of closing, that there are going to be townhouses close to them. Jerry Konter, developer and builder, was present and stated that every purchaser receives a plat showing both the detached and attached homes on it, making it very clear as to the location of the townhomes. Councilman Royal made a motion, seconded by Councilwoman Benton, to accept the performance bond and approve the final plat for Phase I of Morgan Pines Subdivision, contingent upon the city attorney approving the bond. Motion passed without opposition.

2. Acceptance of maintenance bond/approval of final plat for Phase I of Carriage Square Homes at Morgan Pines Subdivision
Mr. Wohlfeil presented this request from Konter Development. Councilwoman Benton made a motion to accept the maintenance bond and approve the final plat for Phase I of Carraige Square Homes. Motion was seconded by Councilman Royal and passed without opposition.
Councilman Wall returned to his seat.

3. Approval of final PUD revision for Savannah Quarters, Phase 4
Mr. Baxter stated that the petitioner has asked that this item be withdrawn. This request was honored.

4. Approval of site plan for office/warehouse on Pipemakers Circle
Chris Rains of Kern-Coleman & Company presented this site plan for a 21,800 square foot office/warehouse on Pipemakers Circle on Lots 28, 29 and 30 in the Pooler Park of Commerce. After discussion, Councilman Wall made a motion to approve this site plan. Motion was seconded by Councilwoman Benton and passed without opposition.

5. Approval of construction plan for Blue Moon Crossing & Spanton Crescent roadway extensions in Savannah Quarters
Mr. Baxter presented this request for approval of the construction plan for Blue Moon Crossing & Spanton Crescent roadway extensions in Savannah Quarters, stating that the developer is asking to move forward with this project while a traffic study is performed and that final construction will not be complete until the recommendations from the traffic study have been submitted. Councilwoman Benton made a motion to approve these construction plans, contingent upon the construction plans being reviewed and approved by the Mayor and Council prior to completion of the Spanton Crescent roadway extension and subject to EPD approval. Motion was seconded by Councilman Wall and passed without opposition.

6. Approval of final PUD/preliminary construction plan for Hunt Club, Phase 2
Mr. Baxter presented the preliminary construction plan for Phase 2 of the Hunt Club, stating that the developer has been asked to report how many lots with 55' widths are planned. Hal Kraft of Hussey, Gay, Bell & DeYoung Engineers stated that 30.4% of lots in Phase 2 are 55' wide. After discussion, Councilman Wall made a motion to approve this final PUD and preliminary construction plan, contingent upon EPD approval. Motion was seconded by Councilwoman Benton and passed without opposition.

7. Release of performance bond/acceptance of maintenance bond for Westbrook Subdivision, Phase 4A-1
Mr. Baxter presented this request from Southwest Quarter Holdings to release the performance bond and accept the maintenance bond for Phase 4A-1 of Westbrook Subdivision, stating that the public works department has performed the inspections. Councilman Wall made a motion, seconded by Councilwoman Benton, to release the performance bond and accept the maintenance bond, contingent upon the expiration date of the maintenance bond being one (1) year from today and the city attorney approving the bond. Motion passed without opposition.

8. Approval of change order #4 for the Southside Water & Sewer Phase 2 project
Mr. Baxter presented change order #4 for the Southside Water & Sewer Phase 2 project which is now complete. Councilman Wall made a motion to approve this change order in the amount of $30,981.08, contingent upon the necessary documents and indemnity agreement being submitted. Motion was seconded by Councilman Seay and passed without opposition.

9. Approval of zoning for the 128.80 acre Morgan Family Tract being annexed into the City of Pooler to be zoned light industrial within the Morgan Family PUD
A public hearing was held prior. Jim Woods, on behalf of the Morgan Family, presented this request for a 128.80 acre tract to be annexed into the City of Pooler (from the City of Bloomingdale) to be zoned light industrial under the Morgan Family PUD. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the zoning of this128.80 acre tract to be annexed into Pooler as light industrial within the Morgan Family PUD. Motion passed without opposition.

10. First Reading on ordinance to annex 128.80 acres of the Morgan Family Tract
Mr. Baxter presented this ordinance, stating that the Morgan Family has requested that this 128.80 acre tract be annexed into the City of Pooler. The property has been de-annexed by the City of Bloomingdale. Councilman Wall made a motion, seconded by Councilman Seay, to approve this annexation ordinance on First Reading. Motion passed without opposition.

11. First Reading on amendment to subdivision ordinance regarding underground utilities
Mr. Baxter presented this amendment to the subdivision ordinance to provide for all utilities to be placed underground in all zoning districts, whether on public or private land. Councilman Wall made a motion to approve this amendment on First Reading. Motion was seconded by Councilwoman Benton and passed without opposition.

Councilman Wall made a motion to adjourn to Executive Session at approximately 6:38 p.m. to discuss personnel matters. Motion was seconded by Councilman Seay and passed without opposition.

Mayor Pro tem Allen called the meeting back to order at 6:55 p.m.

There being no further discussion, Councilman Wall made a motion to adjourn at approximately 6:55 p.m. Motion was seconded by Councilwoman Benton and passed without opposition.

Public Hearing

A public hearing was held prior to the regular City Council meeting on July 5, 2006. Mayor Pro tem Bruce Allen called the hearing to order at 5:45 p.m. Present were Councilmen Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter and City Attorney Steve Scheer were also present.

The purpose of this public hearing was to discuss the requested zoning for the 128.80 acre Morgan Family Tract to be annexed into the City of Pooler as light industrial within the Morgan Family PUD. Jim Woods, on behalf of the Morgan Family, presented the plan showing the area proposed for annexation.

There being no further discussion, the hearing was adjourned at approximately 5:47 p.m.

4. Approval of site plan for a YRT2 Communications building at The Farm at Morgan Lakes

Mr. Baxter presented the site plan for a building to house equipment for cable, security systems, internet and phone services for the residents of The Farm at Morgan Lakes. Councilman Allen made a motion to approve this site plan, contingent upon a fence enclosure being provided with heavy landscaping to shield the pre-fab building. Motion was seconded by Councilwoman Benton and passed without opposition. 

5. Approval of revised plat to correct lot numbers for The Retreat @ Forest Lakes, Phases 2 and 3

Mr. Baxter presented the revised plat for Phases 2 and 3 of The Retreat @ Forest Lakes to correct lot numbers. Councilman Wall made a motion, seconded by Councilman Allen, to approve this revised plat. Motion passed without opposition. 

6. Approval of site plan for Advance Auto Parts on W. Highway 80

Mr. Baxter presented the site plan for the proposed Advance Auto Parts to build a 10,000 square foot building, stating that all the engineer’s comments have been addressed. Dinks Dupree of Southeastern Capital, LLC was present to answer any questions. Councilman Allen asked if there was adequate room on the site for trucks to enter and exit, which Mr. Dupree replied that the site will allow for trucks to back in and exit going forward to Highway 80. Councilman Wall questioned whether the petitioner was in agreement with Planning & Zoning’s recommendations in regards to the dumpster enclosure being constructed of masonry and additional landscaping being placed along the eastern property line adjacent to Demas Road, which Mr. Dupree replied that this was agreed to. After discussion, Councilman Wall made a motion to approve this site plan, contingent upon Planning & Zoning’s recommendations and the driveway permit being issued by the Department of Transportation. Motion was seconded by Councilman Allen and passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:10 p.m. Motion was seconded by Councilman Wall and passed without opposition.

Public Hearing 

A public hearing was held prior to the regular City Council meeting on April 17, 2006. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of this hearing was to discuss: 

1) A requested zoning map amendment of Lots 12, 13, 14 and 15 in Westside Business Park from C-2 to I-1, Lots 11, 16 and 17 in Westside Business Park from C-2 to I-1 (with conditions), and the northern two-thirds of Lot 1 in Westside Business Park from C-2 to I-1 - 2195 Developers, LLC has petitioned the City to re-zone Lots 12, 13, 14 and 15 from C-2 (heavy commercial) to I-1 (light industrial), Lots 11, 16 and 17 from C-2 to I-1 (with conditions) and the northern two-thirds of Lot 1 from C-2 to I-1 to accommodate the proposed Komatsu Dealership. All of these lots are in Westside Business Park. Attorney Phillip McCorkle presented this request, providing an explanation of how the demand for light industrial zoned lots is greater than the developer had expected. Councilman Wall stated that there is a problem with the amount of industrial lots, expressing concern over tying these lots into commercial lots. Further, that the developer originally planned a small amount of industrial lots and has since asked for recombinations of some of the lots, which was not favorable, reiterating the fact that the developer does not need to tie anymore commercial and industrial lots together on the south side of this development. Councilman Wall questioned why the sign at the intersection of Columbia Drive and Westside Boulevard has not been placed to identify the industrial area. John Kern of Kern-Coleman & Company addressed Council, stating that the developer wants to give each business access, both in front and in back and that a commercial-type shopping center with offices and warehouses has been proposed and that the light at Coleman Boulevard will give the best access for the industrial lots. Councilwoman Benton questioned if the developer was willing to cul-de-sac Westside Boulevard of Columbia Drive to accommodate for 18-wheelers to turn around to keep the commercial traffic separate from industrial traffic. Mr. Kern replied that access is important for traffic flow and that the developer also wants to keep truck traffic off the roads in the commercial area. 

2) A requested zoning map amendment of 18 acres from a future development to a single-family attached zoning within the Savannah Quarters PUD - Lanyard Development has petitioned the City for approval of amendment #12 to the Savannah Quarters PUD to re-zone 18 acres from a future development to a single-family attached zoning. 

There being no further discussion, this hearing was adjourned at approximately 6:05 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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