Council Minutes August 21, 2006

CITY OF POOLER
CITY COUNCIL MINUTES
AUGUST 21, 2006

 

The regular meeting of the Pooler City Council was held on August 21, 2006. Mayor Mike Lamb called the meeting to order at 6:05 p.m. (delayed due to the public 
hearing held prior). Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:

FINANCE
Councilman Stanley presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY
Councilman Allen reported on the police and fire department activities for the month. Chief C. E. Chan stated that the police department is in receipt of a grant in the amount of $70,945 to purchase communication equipment.

STREETS/DRAINAGE/PARKS & TREES
Councilman Seay reported that the street, drainage and parks and trees departments have performed routine maintenance and that 60 six (6) to 12 foot live oak trees (valued at $3000) have been donated by a local nursery and will be planted throughout the City.

WATER/SEWER
Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant.

RECREATION
Councilman Royal reported that participation in football has increased, with 47 boys on the mini, 36 on the peewee and 30 on the midget football teams and 93 girls participating in cheerleading. Further, that the city’s recreation program was named “Program of the Year” for District 2.

BUILDING/ZONING
Councilwoman Benton reported that 17 new single family residential, two (2) attached unit and four (4) commercial permits were issued since the last meeting, totaling 310 single family and 144 attached unit permits for the year, with 7750 inspections performed.

Doug Andrews, candidate for judge of Chatham County Recorders Court addressed Council in regards to his campaign.
Claire Williams, candidate for judge of Chatham County Recorders Court, addressed Council in regards to her campaign.

Mayor Lamb reminded those present that the next Council meeting would be on Tuesday, September 5th, following the Labor Day Holiday.

Under OLD BUSINESS the following was discussed:

1. Approval of amendment to Water Agreement with City of Bloomingdale & City of
Savannah
Mr. Baxter presented the Water Agreement between the Cities of Pooler, Bloomingdale and Savannah which has been amended since its original approval on March 20th. Mr. Baxter stated that this Agreement will allow for water to be provided to the proposed AMB project in Bloomingdale. Councilwoman Benton pointed out a typographical error, in regards to Benton Drive being named instead of Benton Boulevard as to the location of the metering station. Mr. Scheer requested that a statement be included in the Agreement to provide for the metering station property to be reverted back to Pooler if it is ever not being used for such purpose. Councilman Wall stated that this project will allow for some 3000 jobs in the area and, after discussion, made a motion to approve this amendment to include Mr. Scheer’s amendment. Motion was seconded by Councilman Royal and passed without opposition.

2. Approval of amendment to Fourth Amendment to Sewer Agreement with City of
Bloomingdale
Mr. Baxter presented this amendment to the Fourth Amendment to Sewer Agreement with the City of Bloomingdale, stating that the changes were based on recommendations from Bloomingdale’s city attorney. Councilman Wall made a motion to approve the amendment to the Agreement. Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1. Requested variance on square footage to subdivide a lot at 205 Beatty Street
Councilwoman Benton stepped down from her seat. A public hearing was held prior. Mr. Baxter presented this request from Sandy Glick for a 1,107' sq ft variance to allow her to subdivide her lot into two (2) single family residential lots, making the lot with the existing residence to be 9,393 square feet (substandard). Councilman Seay recommended that a title search be performed to determine whether this property was ever divided into two (2) lots. Mr. Baxter reminded Council that if this property was owned by one (1) person and it was actually two (2) lots, the City’s ordinance would not allow subdividing which would create a substandard lot. Mrs. Glick stated that this variance request is actually based on a hardship case. Mr. Scheer reminded Mrs. Glick that this request must meet at least two (2) of the three (3) standards for granting a variance and Council can only approve it if this is determined. Mrs. Glick stated that she would like to be given time to obtain legal counsel. Councilman Allen made a motion, seconded by Councilman Stanley, to table this item until such time Mrs. Glick requests it to be heard again. Motion passed without opposition.

2. Approval of minor subdivision plat to subdivide the lot at 205 Beatty Street into
Lots A & B
Due to the preceding item being tabled, Councilman Allen made a motion, seconded by Councilman Stanley, to table this item. Motion passed without opposition.
Councilwoman Benton returned to her seat.

3. Approval of Final PUD revision for Savannah Quarters, Phase 4
Hal Kraft of Hussey, Gay, Bell & DeYoung Engineers and Bill Gilbert of Savannah Quarters, presented a revision to the Final PUD for Phase 4 of Savannah Quarters, stating that the developer is requesting to change another one of the multi-family parcels to a single-family designation to be called Norman Estates, to be part of the Westbrook community. Councilman Wall questioned the pool area on the sketch, stating that the lots were not large enough for swimming pools, which Mr. Kraft replied that it was just a drawing. After discussion, Councilwoman Benton made a motion to approve the Final PUD revision for Savannah Quarters, Phase 4. Motion was seconded by Councilman Wall and passed without opposition.

4. Approval of Final PUD revision for Savannah Quarters, Phase 1
Mr. Kraft presented the Final PUD revision for Phase 1 of Savannah Quarters to change the number of golf lots from 10 to 24 single family detached residences. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve this revision, contingent upon a minimum 20' rear setback being provided. Motion passed without opposition.

5. Approval of recombination plat for Westside Business Park for Lots 2, 3 and 4
Mr. Baxter presented the recombination plat for Westside Business Park to shift the lot lines between Lots 3 & 4. Councilman Wall made a motion to approve this recombination. Motion was seconded by Councilman Allen and passed without opposition.

6. Approval of Sixteen West, Phase 2 parcelization plat of the southern portion of
Tract 11 of the Southwest Quadrant of Savannah Quarters for Premier Properties
Mr. Baxter presented this request for a parcelization plat to divide the remaining overall tract into two (2) development parcels to be developed as general commercial uses such as retail, restaurants, hotel and family entertainment. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve this plat. Motion passed without opposition.

7. Approval of preliminary construction plan for The Arbors, Phase 8
Mr. Baxter presented the preliminary construction plan for Phase 8 of The Arbors, stating that all the engineer’s comments have been addressed. Councilwoman Benton made a motion to approve this plan, contingent upon EPD approval. Motion was seconded by Councilman Royal and passed without opposition.

8. Approval of construction plan for R-8 Spine Road
Councilwoman Benton stepped down from her seat. Mr. Baxter presented the construction plan for the R-8 Spine Road. Councilman Wall questioned if the requested markers have been placed to identify this area. Travis Burke of Kern-Coleman & Company replied that the undisturbed buffer has been flagged and that additional flags will be placed once land-disturbing activity has begun. Councilman Wall questioned whether a fence which he believes was agreed to by Terry Coleman of Kern-Coleman & Company is going to be placed in the area adjacent to the existing residences toward the retention area, due to the land “falling” and causing visibility during winter months. Mr. Burke replied that he could not speak for Mr. Coleman, but that this could be discussed during the site plan approval. After discussion, Councilman Allen made a motion to approve this plan, contingent upon EPD approval. Motion was seconded by Councilman Wall and passed without opposition.
Councilwoman Benton returned to her seat.

9. Approval of recombination of Lots 161, 163 and 165 for The Farm at Morgan Lakes,
Phase 1A
Michael Hughes of Thomas & Hutton Engineering presented a request to recombine Lots 161, 163 and 165 in The Farm at Morgan Lakes, Phase 1A, to increase the width of Lot 165 from 57.42 feet to 61.92 feet, stating that a home was built on Lot 165 and extends approximately 1.5 feet beyond the property line into Lot 163. Further, that the original plat was recorded with incorrect lot widths (less that 55' width). Councilman Wall questioned the number of lots that are less than 55' wide, adding that the number does not meet the number required by the City. Mr. Hughes accepted responsibility for the error on plat. After further discussion, Councilman Wall made a motion, seconded by Councilman Allen, to deny this recombination. Motion passed without opposition.

10. Acceptance of performance bond/approval of final plat for The Gates, Phase 1B
Mr. Baxter presented this request from the developer of The Gates at Savannah Quarters, Phase 1B. Councilman Wall made a motion to accept the performance bond and approve the final plat for this Phase, contingent upon the city attorney approving the bond. Motion was seconded by Councilman Allen and passed without opposition.

11. Approval of alcoholic beverage license for Terry Roberson at Coastal Spirits
Mr. Baxter presented this application for an alcoholic beverage license for Terry Robertson for a new package shop, Coastal Spirits, stating that Chief Chan has recommended approval. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve this license. Motion passed with Councilman Allen opposing.

12. Approval of alcoholic beverage license for Linda McMahon at Sam’s Club
Mr. Baxter presented this application for an alcoholic beverage license for Linda McMahon, manager of the new Sam’s Club, stating that Chief Chan has recommended approval. Councilman Wall made a motion to approve this application. Motion was seconded by Councilwoman Benton and passed with Councilman Allen opposing.

13. Approval for 5K road race to be held on October 7th as start of “Flying Pig Festival”
Mr. Baxter presented this request to permit a 5K road race on the City’s streets to be held as the start of the “Flying Pig Festival”. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve this event, contingent upon Chief Chan approving the route. Motion passed without opposition.

Councilman Wall asked that a copy of the Ten Commandments be placed on the wall inside City Hall, stating that a law has been passed allowing this.
There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:17 p.m. Motion was seconded by Councilman Allen and passed without opposition.

A public hearing was held prior to the regular City Council meeting on August 21, 2006. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present.

The purpose of this hearing was to discuss a requested variance on square footage to subdivide a lot at 205 Beatty Street into two (2) single family residential lots. There is an existing residence on the lot which, if subdivided, would become a substandard lot (9,393 sq ft), leaving a second lot of 10,500 sq ft to be built on. Sandy Glick, owner, presented this request to Council. Mr. Scheer stated that there are limited circumstances regarding approving this variance and presented the list of standards for granting a variance, adding that two (2) of three (3) must be met. Councilman Seay questioned the time frame proposed, wherein Mrs. Glick replied that the existing residence will have to be renovated first to provide a home for a handicapped family member and then another residence will be built on the other lot to be used for rental income. Further, that it is her understanding that this lot was once actually divided into two (2) lots and she does not know how or when it became one.

There being no further discussion, the hearing was adjourned at approximately 5:59 p.m.

4. Approval of site plan for a YRT2 Communications building at The Farm at Morgan Lakes

Mr. Baxter presented the site plan for a building to house equipment for cable, security systems, internet and phone services for the residents of The Farm at Morgan Lakes. Councilman Allen made a motion to approve this site plan, contingent upon a fence enclosure being provided with heavy landscaping to shield the pre-fab building. Motion was seconded by Councilwoman Benton and passed without opposition. 

5. Approval of revised plat to correct lot numbers for The Retreat @ Forest Lakes, Phases 2 and 3

Mr. Baxter presented the revised plat for Phases 2 and 3 of The Retreat @ Forest Lakes to correct lot numbers. Councilman Wall made a motion, seconded by Councilman Allen, to approve this revised plat. Motion passed without opposition. 

6. Approval of site plan for Advance Auto Parts on W. Highway 80

Mr. Baxter presented the site plan for the proposed Advance Auto Parts to build a 10,000 square foot building, stating that all the engineer’s comments have been addressed. Dinks Dupree of Southeastern Capital, LLC was present to answer any questions. Councilman Allen asked if there was adequate room on the site for trucks to enter and exit, which Mr. Dupree replied that the site will allow for trucks to back in and exit going forward to Highway 80. Councilman Wall questioned whether the petitioner was in agreement with Planning & Zoning’s recommendations in regards to the dumpster enclosure being constructed of masonry and additional landscaping being placed along the eastern property line adjacent to Demas Road, which Mr. Dupree replied that this was agreed to. After discussion, Councilman Wall made a motion to approve this site plan, contingent upon Planning & Zoning’s recommendations and the driveway permit being issued by the Department of Transportation. Motion was seconded by Councilman Allen and passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:10 p.m. Motion was seconded by Councilman Wall and passed without opposition.

Public Hearing 

A public hearing was held prior to the regular City Council meeting on April 17, 2006. Mayor Mike Lamb called the hearing to order at 5:45 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Billy Stanley, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter, Assistant City Manager Robbie Byrd and City Attorney Steve Scheer were also present. 

The purpose of this hearing was to discuss: 

1) A requested zoning map amendment of Lots 12, 13, 14 and 15 in Westside Business Park from C-2 to I-1, Lots 11, 16 and 17 in Westside Business Park from C-2 to I-1 (with conditions), and the northern two-thirds of Lot 1 in Westside Business Park from C-2 to I-1 - 2195 Developers, LLC has petitioned the City to re-zone Lots 12, 13, 14 and 15 from C-2 (heavy commercial) to I-1 (light industrial), Lots 11, 16 and 17 from C-2 to I-1 (with conditions) and the northern two-thirds of Lot 1 from C-2 to I-1 to accommodate the proposed Komatsu Dealership. All of these lots are in Westside Business Park. Attorney Phillip McCorkle presented this request, providing an explanation of how the demand for light industrial zoned lots is greater than the developer had expected. Councilman Wall stated that there is a problem with the amount of industrial lots, expressing concern over tying these lots into commercial lots. Further, that the developer originally planned a small amount of industrial lots and has since asked for recombinations of some of the lots, which was not favorable, reiterating the fact that the developer does not need to tie anymore commercial and industrial lots together on the south side of this development. Councilman Wall questioned why the sign at the intersection of Columbia Drive and Westside Boulevard has not been placed to identify the industrial area. John Kern of Kern-Coleman & Company addressed Council, stating that the developer wants to give each business access, both in front and in back and that a commercial-type shopping center with offices and warehouses has been proposed and that the light at Coleman Boulevard will give the best access for the industrial lots. Councilwoman Benton questioned if the developer was willing to cul-de-sac Westside Boulevard of Columbia Drive to accommodate for 18-wheelers to turn around to keep the commercial traffic separate from industrial traffic. Mr. Kern replied that access is important for traffic flow and that the developer also wants to keep truck traffic off the roads in the commercial area. 

2) A requested zoning map amendment of 18 acres from a future development to a single-family attached zoning within the Savannah Quarters PUD - Lanyard Development has petitioned the City for approval of amendment #12 to the Savannah Quarters PUD to re-zone 18 acres from a future development to a single-family attached zoning. 

There being no further discussion, this hearing was adjourned at approximately 6:05 p.m.

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