August 1, 2005

CITY OF POOLER
CITY COUNCIL MINUTES
August 1, 2005


The regular meeting of the Pooler City Council was held on August 1, 2005. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Larry Olliff, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay. 

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen and seconded by Councilman Olliff, with no opposition. 

Report from the Standing Committees: 

FINANCE

Councilman Olliff presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Allen and passed without opposition. Councilman Olliff made a motion to add Item #16 under New Business to discuss the 2005 millage. Motion was seconded by Councilwoman Benton and passed without opposition. 

PUBLIC SAFETY

Councilman Allen reported on the police department activities since the last meeting. Fire Chief Jay Hillis reported on the fire department activities since the last meeting. 

STREETS/DRAINAGE

Councilman Seay reported that the street and drainage departments have performed routine maintenance. 

WATER/SEWER

Councilman Wall reported that the water and sewer departments have performed routine maintenance and that well #1 has been repaired. 

RECREATION

Councilman Royal reported that football practice has begun and that cheerleading camp is underway. 

BUILDING/ZONING

Councilwoman Benton reported that 15 new single family residential and 11 townhome permits have been issued since the last meeting, totaling 224 residential permits for the year, with 4347 inspections performed this year. 

There was no OLD BUSINESS to discuss. 

Under NEW BUSINESS the following was discussed: 

A public hearing was held prior wherein Items 1 - 4 were discussed at the same time, due to the properties being proposed to be developed as one (1) large (approximately 25 acres) commercial project. Several residents of Sangrena Woods Subdivision presented their concerns. Mary Crippen stated that the development needs a strong neighborhood behind it, requesting the developer to leave more wooded area and at least a 100' buffer adjacent to Sangrena Drive and further, that a portion of this area is already zoned residential and should remain as is. Steve Wohlfeil of Hussey, Gay, Bell & DeYoung, Inc. stated that this project is a master planned commercial development and that a good, healthy buffer will be included in the final plan. Jan McKinney presented concern regarding possible rat infestation and trash at the rear of the buildings. Mr. Wohlfeil stated that this plan is merely a concept plan and that a detailed plan depicting screens and buffers will be submitted later. Tim Lurtz questioned whether there would be access to the Pooler Parkway, which Mr. Wohlfeil replied that the Parkway is a limited access highway and there is no good place for access to it. Charles McCallar asked if there was a detailed plan for stormwater run-off and if an engineering assessment has been done. Mr. Wohlfeil stated that this will be addressed at the proper time and will meet all city requirements. James Barker questioned if there were any plans to develop the area west of Sangrena Drive to which Mayor Lamb replied that the city has no knowledge of this. Tonya Hillis presented concern over the fact that any type of commercial development could compromise the safety of the residents and requested that a meeting with the developer be set to come up with a plan that everyone can live with. Mr. Wohlfeil suggested that this be done during the design stage. Mr. Baxter stated that a traffic light should be looked into being placed at Sangrena Drive & Highway 80, wherein Mr. Wohlfeil stated that a traffic study was needed first to determine how much traffic will be generated from this proposed development. Councilman Wall pointed out that this plan has more development than what is at the Wal-Mart/Home Depot area on the Parkway, adding that there is inadequate infrastructure, that this development is too much for one (1) piece of property and that a better concept is needed before these requests are approved. Mr. Wohlfeil replied that the concept plan is provided only to show what can fit on the property, not necessarily what is going on it and that it will be a hardship to delay these requests for more detail on the plan. Further, that a refined concept plan will be forthcoming, reiterating the fact that by combining these properties, it will keep the area from being a “hodge-podge” type of development of smaller parcels. Councilman Allen requested that the developer address the concerns of the residents before Council approves the rezoning. Councilman Wall stated that the developer should pay for the traffic light and that there was no need for a traffic study because of the fact that the intersection of Sangrena Drive & Highway 80 was already a bad area. Councilwoman Benton asked Mr. Dellenback if he was willing to meet with the residents to discuss their concerns, which he replied that he would be glad to meet with them. Councilman Wall made a motion to table Items 1 - 4 to allow such a meeting to take place. Motion was seconded by Councilman Allen and passed without opposition. 

1. Approval of zoning map amendment for 1.13 acres on the north side of Highway 80,east of Sangrena Drive from C-1 to C-2 As stated above, a motion was passed to table this item. 

2. Approval of zoning map amendment for 3.3 acres at the northwest corner of Highway 80 & Pooler Parkway from R-1A/C-1 to C-2

As stated above, a motion was passed to table this item. 

3. Approval of zoning map amendment for 7.79 acres at the northwest corner of Highway 80 & Pooler Parkway from R-1A/C-1 to C-2

As stated above, a motion was passed to table this item. 

4. Approval of zoning map amendment for 10.889 acres on the north side of Highway 80, east of Sangrena Drive from R-1A to C-2

As stated above, a motion was passed to table this item. 

5. Approval of sketch plan/final PUD for the proposed Harmony Townes project - Option B in the Jabot PUD

Mr. Baxter presented the sketch plan for a proposed development consisting of 203 single family town home units on Tract B of the Jabot PUD, stating that the project meets the current PUD requirements for setbacks, minimum building width and units per building per Amendment #4 which was recently approved by Council. Further, that Planning & Zoning, the PUD Review Board and staff have recommended approval. Councilman Olliff made a motion to approve this sketch plan and final PUD for the proposed Harmony Townes project - Option B in the Jabot PUD, contingent upon “7D” being removed from the legend on the sketch plan. Motion was seconded by Councilman Wall and passed without opposition. 

6. Approval of final plat for Phase 1A of The Gates at Savannah Quarters

Mr. Baxter presented the final plat for Phase 1A of The Gates at Savannah Quarters, which consists of 156 single family residential lots, stating that Planning & Zoning and staff have recommended approval. Councilman Wall made a motion to approve this final plat, contingent upon the city attorney approving the bond. Motion was seconded by Councilwoman Benton and passed without opposition. 

7. Approval of sketch plan for Ron Walker’s Real Estate Office at 511 W. Highway 80

Clay Loyless of Kern-Coleman & Company presented the sketch plan for an 8,400 square foot office building on a one (1) acre parcel adjacent to the Coastal Bank, stating that Planning & Zoning and staff have recommended approval. Councilman Wall questioned if there were any restaurants proposed at this location. After discussion, Councilman Wall made a motion to approve this sketch plan, contingent upon no business being permitted in the building without adequate on-site parking. Motion was seconded by Councilwoman Benton and passed without opposition. 

8. Approval of site plan for American Commercial Retail Center on Lot 13 of the Daniels Tract

Ryan Thompson of Thomas & Hutton Engineering presented the site plan for a seven (7) acre commercial development that consists of a 31,000 square foot shopping center to be located on the north side of Highway 80, east of Pooler Parkway. Mr. Baxter stated that Planning & Zoning and staff have recommended approval. Councilman Wall made a motion to approve this site plan, contingent upon the 6' privacy fence in the buffer being in place prior to any construction of the retail center. Motion was seconded by Councilwoman Benton and passed without opposition. 

9. Approval of final plat for Pooler Business Development Park

Mr. Baxter presented the final plat for Pooler Business Development Park, a 16.2 acre commercial subdivision located on E. Highway between Sharon Court and Pine Barren Road, stating that a bond has been posted in the amount of $933,517.00 in order for the plat to be recorded. Councilman Wall made a motion to approve this final plat, subject to the city attorney approving the bond and the base flood elevation data being submitted. Motion was seconded by Councilwoman Benton and passed without opposition. 

10. Approval of sketch plan for commercial development on Lot 1, Pooler Business Development Park

Mr. Baxter presented the sketch plan for a commercial building with 15,631 square feet which is proposed on Lot 1 in the Pooler Business Development Park, stating that Planning & Zoning and staff have recommended approval. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve this sketch plan. Motion passed without opposition. 

11. Approval of construction plan for infrastructure to serve Live Oak Plaza in the Godley Station PUD

Mr. Baxter presented the construction plan for the infrastructure to serve Live Oak Plaza in the Godley Station PUD, stating that this project is for construction of roads, drainage, water and sewer to serve a neighborhood commercial center in the northwest corner of Pooler Parkway and Godley Station Boulevard. After discussion, Councilwoman Benton made a motion, seconded by Councilman Olliff, to approve this construction plan, contingent upon EPD approval. Motion passed without opposition.

12. Approval of engineering proposal/agreement for pump stations upgrade

Mr. Baxter presented an engineering proposal/agreement for services in connection with the design of upgrades to the Savannah Quarters Master lift station, Whatley Street lift station and the lift station at the West Chatham Middle School site, stating that the city will not be accepting the item regarding an environmental site assessment. Bill Lovett of Hussey, Gay, Bell & DeYoung, Inc. was present to answer any questions and recommended that the city apply for a Georgia Environmental Facilities Authority (GEFA) loan to finance this project and the projects to follow in Item #13 and #14.. After discussion, Councilman Wall made a motion to approve this proposal/agreement in the amount not to exceed $48,475.00 for Task A, Items 1, 2 and 4 and Task B, with fees for Task C (permitting and construction phase services) to be billed on an hourly basis. Motion was seconded by Councilman Olliff and passed without opposition. 

13. Approval of engineering proposal/agreement for water system upgrade

Mr. Baxter presented an engineering proposal/agreement for services in connection with the design of upgrades to a portion of the city’s water system, which was recommended in the 2004 Water System Master Plan for improvements. Mr. Lovett recommended that a budget needs to be set for this project to determine the total cost, wherein Mr. Baxter replied that this will be done in next year’s budget. After discussion, Councilman Wall made a motion to approve this proposal/agreement (excluding the item regarding an environmental site assessment) in accordance with the engineer’s hourly rate schedule, with the fees to be determined by the budget. Motion was seconded by Councilman Allen and passed without opposition. 

14. Approval of engineering proposal/agreement for southside water well

Mr. Baxter presented an engineering proposal/agreement for services in connection with the design of a new city well to be located south of Interstate 16, which will have a 16" casing to the Florida aquifer and a 1,000 GPM vertical turbine pump. Mr. Lovett stated that the city’s withdrawal capacity will not be increased, but will instead have three (3) wells drawing the same amount as the present two (2) wells. After discussion, Councilman Wall made a motion to approve this proposal/agreement in the amount not to exceed $25,900.00 for Task A, Item 1, 2 and 4 and Task B and not to exceed $2,200.00 for Task A, Item 3 and fees for Task C to be on an hourly basis, with total fees not to exceed those established in the GEFA loan. Motion was seconded by Councilwoman Benton and passed without opposition. 

15. Approval of amendment to Schedule of Fees regarding increase for commercial plumbing inspections and boring of roads

Councilman Royal stepped down from his council seat. Mr. Baxter presented this amendment to the Schedule of Fees as requested by the inspections department to increase the commercial plumbing inspection fees to $50.00 per floor for apartments, hotels and motels; and $50.00 per unit for shopping centers with individual addresses, stating that these fees are paid to the plumbing inspector. Further, the public works department is requesting to increase the cost of boring a road to $1500.00 for 0' to 20' and to $2500.00 for 20' to 50'. Councilman Wall made a motion to approve this amendment to the Schedule of Fees. Motion was seconded by Councilwoman Benton and passed without opposition. Councilman Royal returned to his seat. 

16. Discussion concerning 2005 millage rate

Linda Smith, Finance Officer, presented information regarding the proposed 2005 millage rate, stating that Chatham County has notified her that due to the growth of the city’s tax digest, it will be necessary to roll back the millage rate to 4.071 mills to keep from advertising a tax increase. 

Councilman Wall made a motion to adjourn to Executive Session at approximately 7:17 p.m. to discuss personnel matters. Motion was seconded by Councilwoman Benton and passed without opposition. 

Mayor Lamb called the meeting back to order at 7:28 p.m. Councilwoman Benton made a motion to approve the part-time position in the zoning department going to full-time, effective today. Motion was seconded by Councilman Wall and passed without opposition. 

There being no further business to discuss, Councilman Allen made motion to adjourn at approximately 7:29 p.m. Motion was seconded by Councilman Wall and passed without opposition.

Public Hearing 

A public hearing was held prior to the regular City Council on August 1, 2005. Mayor Mike Lamb called the hearing to order at 5:30 p.m. Present were Councilmen Bruce Allen, Larry Olliff, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The purpose of this hearing was to discuss the following items together as a proposed commercial development of approximately 25 acres: 

(1) a requested zoning map amendment for 1.13 acres on the north side of Highway 80, east of Sangrena Drive from C-1 to C-2;

(2) a requested zoning map amendment for 3.3 acres at the northwest corner of Highway 80 & Pooler Parkway from R-1A/C-1 to C-2;

(3) a requested zoning map amendment for 7.79 acres at the northwest corner of Highway 80 & Pooler Parkway from R-1A/C-1 to C-2; and

(4) a requested zoning map amendment for 10.889 acres on the north side of Highway 80, east of Sangrena Drive from R-1A to C-2 

Steve Wohlfeil of Hussey, Gay, Bell & DeYoung, Inc. presented a proposed concept master plan for this commercial development on approximately 25 acres on the north side of Highway 80 between Sangrena Drive and Pooler Parkway, stating that the owners have requested the zoning be changed to a C-2 (Heavy Commercial) zone. Further, that by combining these properties, it would provide a better traffic pattern (reduce the number of entrances off Highway 80) than if the smaller parcels were developed separately. Several questions were raised, in particular, which type of businesses were proposed. Bob Dellenback, developer, was present at the meeting and replied that a grocery store with several small shops are proposed, but that he cannot reveal their names. Further, that the rezoning has to be approved before he can even approach the companies who are interested. Several residents of Sangrena Woods Subdivision presented their concerns to Council. Darrell Townsend questioned the size and style of buffer that is proposed. Mr. Wohlfeil replied that the size of the lagoon has yet to be determined, but that in some areas the buffer is as wide as 250' and that this will be handled during the site plan process. Further, that the development will meet the city’s requirement for buffers. Curt Cromwell presented the following concerns: trees being removed, stating that noise will then be a factor; dumpsters from fast-food restaurants creating odor and rat infestation; stores being open 24 hours, creating additional traffic and noise at all times; and the probability of property values decreasing. Mr. Wohlfeil stated that the fast-food restaurants will be located on the front parcels, closest to Highway 80. Mr. Dellenback pointed out that this development is being proposed to meet the needs of the neighborhood. Mr. Wohlfeil stated that it will bring necessary services to the area. Joey Broussard asked if there were any plans for access from Sangrena Drive, which Mr. Wohlfeil replied that the plan is not calling for one unless it will provide better access. Police Chief C. E. Chan questioned the size of the buffer, reminding Council of the noise level that will increase when trees are cut down, as has happened since the “mega” site on I-16 was cleared. Mr. Wohlfeil replied that the project will meet all the city’s requirements and stormwater management regulations. Mr. Cromwell questioned the number of entrances on Highway 80, which Mr. Wohlfeil pointed out that there are two (2) shown on the plan, but there will probably only be one (1) by the time the plans are finalized. 

There being no further discussion, this hearing was adjourned at approximately 5:54 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08