Council Minutes November 7, 2005

CITY OF POOLER
CITY COUNCIL MINUTES
November 7, 2005


The regular meeting of the Pooler City Council was held on November 7, 2005. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Larry Olliff, Mike Royal, Wayne Seay, Steve Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Seay. 

The minutes of the previous meeting were approved as printed upon a motion by Councilman Olliff, seconded by Councilman Allen, with no opposition. 

Report from the Standing Committees: 

FINANCE

Councilman Olliff presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Allen and passed without opposition. 

PUBLIC SAFETY

Councilman Allen reported on the community service program and the police department activities for the month. Chief Jay Hillis reported on the fire department activities for the month. 

STREETS/DRAINAGE

Councilman Seay reported that the street and drainage departments have performed routine maintenance. 

WATER/SEWER

Councilman Wall reported that the water and sewer departments have performed routine maintenance and that all parameters are being met at the wastewater treatment plant. 

RECREATION

Councilman Royal reported that football games continue, with teams going to participate in the Rebel Bowl in Garden City on November 14th through 19th. 

BUILDING/ZONING

Councilwoman Benton reported that 33 new single family residential, three (3) commercial and 10 multi-family building (312 units) permits have been issued since the last meeting, totaling 312 residential permits and 324 multi-family unit permits for the year, with 6935 inspections performed. 

Vernice Rackett addressed Council in regards to the 3rd Annual Savannah Quarters “Turkey Trot” to be held on November 19th to benefit the Backus Children’s Hospital. 

Under OLD BUSINESS the following was discussed: 

1. Approval of Amendment #11 to SW Quadrant Master Plan with development standards/final PUD approval for KB Homes single family residential development

Mr. Baxter presented this item which was tabled at the last meeting to allow the developer to consider reducing the number of lots that are less than 60' wide. Ryan Thompson of Thomas & Hutton Engineering was present and stated that this number has been reduced to 25% (originally 67%). Councilman Wall expressed his appreciation to the developer for working with the city on this matter and made a motion to approve Amendment #11 to the SW Quadrant Master Plan with the development standards and to approve the final PUD for KB Homes’ single family residential development. Motion was seconded by Councilwoman Benton and passed without opposition. 

2. Approval of site plan for an addition to the Fred Williams’ Design Center

Mr. Baxter presented this item which was tabled at the last meeting to allow the developer to meet with Mr. Baxter to determine if the addition complies with the city’s zoning ordinance, stating that he and several councilmembers visited the site and that staff has recommended approval. Michael Hussey of Fred Williams Homebuilder was present to answer any questions. Councilman Wall asked if a restroom was on the plan and requested that this addition not be used for storage. Mr. Hussey replied that there was a restroom on the plan and agreed that this addition would not be used for storage purposes. Councilman Wall made a motion to approve this site plan. Motion was seconded by Councilman Seay and passed without opposition. 

Under NEW BUSINESS the following was discussed: 

1. Approval of recombination of Lots 1 & 2 for All American Glass at 505 W. Highway 80

Mr. Baxter presented this recombination, stating that Planning & Zoning and staff have recommended approval. Councilman Allen made a motion to approve. Motion was seconded by Councilwoman Benton and passed without opposition. 

2. Approval of site plan for All American Glass addition

Mr. Baxter presented this request from Aaron Walker for a proposed 9000 square foot addition to his building at 505 W. Highway 80. Councilman Wall made a motion to approve this site plan. Motion was seconded by Councilman Olliff and passed without opposition. 

3. Approval of recombination of Lots 51 & 52 at 312 Manden Road for Gunn Construction & Development

Mr. Baxter presented this request to recombine Lots 51 & 52 at 312 Manden Road, stating that a single family residence has been constructed in the middle of these lots, therefore requiring this recombination. Councilman Wall made a motion to approve this recombination. Motion was seconded by Councilwoman Benton and passed without opposition. 

4. Acceptance of performance bond/approval of final plat for Parcel 5A, Godley Station, located in the southwest quadrant of Godley Station Blvd South & Pooler Parkway

Mr. Baxter presented this request from the developer to accept the performance bond and approve the final plat for Parcel 5A, which includes seven (7) of the 14 lots proposed in this subdivision, stating that the infrastructure is not complete and the developer is posting a performance bond in the amount of $1,230,000. After discussion, Councilman Allen made a motion to accept the performance bond and approve the final plat, contingent upon the city attorney approving the bond. Motion passed without opposition. 

5. Acceptance of performance bond/approval of final for The Farm at Morgan Lakes, Phase 1A

Mr. Baxter presented this request, stating that Planning & Zoning has recommended approval and that the easements for the water and sewer extensions have been signed. Councilman Wall stated that for future phases of this subdivision, the Council is going to require the townhomes being limited to a 20' width and then made a motion to accept the performance bond and approve the final plat for The Farm at Morgan Lakes, Phase 1A, contingent upon the city attorney approving the bond. Motion was seconded by Councilwoman Benton and passed without opposition.

6. Approval of preliminary construction plans for Phase I of The Harmony

Mr. Baxter presented the preliminary construction plans for Phase I of The Harmony, which consists of 159 single family dwelling units on approximately 100.7 acres located at the south end of Quacco Road, stating that all the engineer’s comments have been addressed. Christy Lawrence and Jeff Halliburton of Thomas & Hutton Engineering were present at the meeting. Councilman Wall questioned whether Quacco Road would be used for access during the construction phase, which Mr. Halliburton replied that the spine road is currently under design, with the clearing and grading plan being submitted and that currently the only access to this property is off Quacco Road. Councilman Wall recommended that restrictions be placed to limit times for construction traffic. Mr. Halliburton suggested that this issue could be discussed during the pre-construction conference. Councilman Wall stated that he was not in favor of opening Quacco Road up for future development. Further, that the city needs to make sure the spine road is complete before this happens. After further discussion, Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the preliminary construction plans, contingent upon the spine road being completed by June of 2007, because of traffic and safety concerns. Motion passed without opposition. 

7. Approval of preliminary construction plans for The Harmony Townes located on Tract B of the Jabot Tract

Mr. Baxter presented the preliminary construction plans for Harmony Townes, which consists of 203 town home units at the end of Quacco Road on Tract B of the Jabot Tract, stating that all the engineer’s comments have been addressed. Councilman Wall made a motion to approve the preliminary construction plans, subject to EPD approval. Motion was seconded by Councilman Seay and passed without opposition. 

8. Approval of change order #2 for “Key Slot” Water & Sewer Project

Mr. Baxter presented this change order in the amount of $196,424.00 for water main relocation and extensions. Bill Lovett of Hussey, Gay, Bell & DeYoung Engineers was present to answer any questions. After discussion, Councilman Wall made a motion, seconded by Councilman Olliff, to approve this change order. Motion passed without opposition. 

9. Approval of engineering proposal/agreement for Water Conservation Plan

Mr. Baxter presented this engineering proposal/agreement for HGB&D to prepare a Water Conservation Plan, which is required by EPD to renew the city’s permit to use groundwater. After discussion, Councilman Wall made a motion to approve this proposal in the amount not to exceed $5000.00. Motion was seconded by Councilwoman Benton and passed without opposition. 

10. Approval of Sales Tax Claim for Refund for new wastewater treatment plant project

Mr. Baxter presented this request for a refund of sales tax in the amount of $239,498.49 in regards to the new wastewater treatment project. Mr. Lovett stated that the purchase of machinery and equipment used for reducing or eliminating air or water pollution is exempt from Georgia Sales Tax. Councilman Allen made a motion, seconded by Councilman Wall, to approve this Claim. Motion passed without opposition. 

11. Award bid for ditch lining project at Worthington and Collins Street outfall ditches

Mr. Baxter presented one (1) bid for the installation of fabric formed lining at the Worthington canal and the Collins Street outfall ditch to be paid by Special Purpose Local Option Sales Tax (SPLOST). Councilman Wall made a motion to award the bid to R & G Construction Company, in the amount of $231,324.00. Motion was seconded by Councilwoman Benton and passed without opposition. 

12. Approval of alcoholic beverage license for Wendy McBride at new Bahama Bob’s restaurant

Mr. Baxter presented this alcoholic beverage license application from Wendy McBride for the new Bahama Bob’s Restaurant proposed at 111 Canal Street, stating that Chief C. E. Chan and Deputy Chief Mark Revenew have recommended approval. Councilman Wall made a motion to approve this license, to include Sunday sales. Motion was seconded by Councilwoman Benton and passed with Councilman Allen opposing. 

13. Discussion concerning lighting at I-95 & I-16

Mr. Baxter stated that several years ago, lighting at this intersection was approved by the Department of Transportation with the help of Tom Coleman who was able to get the State to agree to pay for the cost of the material. Further that all four (4) right-of-way quadrants of this intersection are in the City of Pooler, but Chatham County has tentatively agreed to pay two-thirds (2/3) of the installation cost, with Pooler being responsible for one-third (1/3) of the cost. Mr. Baxter added that Chatham County and the City of Savannah have agreed to each pay one-fourth of the maintenance cost for a five (5) year period, and therefore, Pooler would be responsible for one-half (½) of the maintenance cost, which Mr. Baxter stated that has spoken to Stephanie Horn, Executive Director of the Pooler Area Chamber of Commerce, about the Chamber paying. Ms. Horn has agreed to submit a request to the Chamber’s Board for approval to pay one-third (1/3) of the installation cost and one-half (½) of the monthly maintenance cost. After discussion, Councilman Wall made a motion, seconded by Councilman Allen, to authorize Mayor Lamb to negotiate the terms of an intergovernmental agreement, to then be prepared by Mr. Scheer. Motion passed without opposition. 

There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:20 p.m. Motion was seconded by Councilman Wall and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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