The regular meeting of the Pooler City Council was held on June 7, 2004. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Travis Cowart, Jr., Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton. City Manager Dennis Baxter and City Attorney Steve Scheer were also present.
The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilman Allen.
The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Allen, with no opposition.
Mike Royal was then sworn in as Councilman, with Chief Judge Perry Brannen, Jr., Superior Court of Chatham County officiating.
Report from the Standing Committees:
Councilman Allen presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Cowart and passed without opposition.
Councilman Wall reported on the community service program and gave the police and fire reports, presenting letters of commendation for those officers who participated in the Vice President’s visit to the Mighty Eighth Air Force Museum.
Councilman Cowart reported that the street and drainage departments have performed routine maintenance and that Senator Eric Johnson has asked the State of Georgia for help in funding the traffic light at the intersection of Pine Barren Road and Pooler Parkway.
Councilman Royal reported that the water and sewer departments have performed routine maintenance, that the SCADA system is running and that all parameters at the wastewater treatment plant have been met.
Councilman Seay reported that the G.R.P.A. tournaments will begin shortly.
Sharon Jacoby, gymnastics instructor, asked Council to consider allowing the gymnastics program to be held in the gym, stating that she is willing to work around the basketball schedule and any special events. Ms. Suzanne Darling and Mr. Mike Culbertson spoke on behalf of Ms. Jacoby, commending her on the success of the program.
Councilman Seay reported that the employees are doing a good job.
Councilwoman Benton reported that one (1) commercial permit and 22 new single family residential permits and have been issued since the last meeting, totaling 154 for the year, with 2832 inspections performed this year.
Perry Brannen, Jr., Chief Judge, Superior Court, Chatham County addressed Council in regards to his campaign for re-election.
Martin Hilliard, candidate for Superior Court Judge, Chatham County, addressed Council in regards to his campaign.
Mayor Lamb read aloud a proclamation regarding June 11, 2004 being a “Day of Mourning” in honor of former President Ronald Reagan who recently passed away.
There was no OLD BUSINESS to discuss.
Under NEW BUSINESS the following was discussed:
1. Approval of site plan for proposed office building on Read Street
Councilwoman Benton presented this site plan for an office building for Castrol Car Care to be used as for administrative purposes only and made a motion to approve. Motion was seconded by Councilman Wall and passed without opposition.
2. Approval of site plan for proposed Godley Station Medical Office Building (Urgent One Medical Office) located at intersection of Medical Park Drive/Traders Way
Councilwoman Benton presented this site plan for the proposed Godley Station Medical Office to include a pediatric and emergency care facility as well as a pharmacy, and made a motion to approve this site plan. Motion was seconded by Councilman Cowart and passed without opposition.
3. Approval of site plan for Parkway Professional Center
Councilwoman Benton presented this site plan for the Parkway Professional Center located on Lot 16 in Phase II of the Pooler Park of Commerce and made a motion to approve. Motion was seconded by Councilman Royal and passed without opposition.
4. Approval of sketch plan for proposed Pooler Family Dental Office
Councilwoman Benton presented the sketch plan for the proposed Pooler Family Dental Office to be located on Highway 80 at Wilkes Drive and made a motion to approve this sketch plan, based on the fact that an easement has been acquired from the adjacent property owner. Motion was seconded by Councilman Seay. Councilman Wall expressed concern about the additional traffic this office will create on Wilkes Drive, asking the developer to consider making an “exit only” onto Wilkes Drive. Councilman Cowart expressed concern about the possibility of people cutting through Wilkes Drive to access Highway 80. Jackie Carver, Zoning Administrator, questioned the meaning of “perpetual” easement and it was determined that a recombination of the two (2) lots was in order. Therefore, Councilwoman Benton amended her motion for approval to be contingent upon the lots being re-combined, which the property owner is in agreement with. Councilman Seay amended his second to the motion and it passed without opposition.
5. Approval of site plan for redesign of Quacco/Pine Barren Road intersection and Fred Williams’ Design Center entrance
Councilman Cowart presented this site plan to rework the intersection and to provide a separate entrance to the Design Center, with the majority of the cost to be paid by Fred Williams and the city’s cost to be paid through Special Purpose Local Option Sales Tax funds and made a motion to approve this site plan, contingent upon the city receiving a signed agreement (to be approved by the city attorney) from Mr. Williams showing the exact cost. Motion was seconded by Councilwoman Benton and passed without opposition.
6. Clarification of development standards for Morgan Lakes PUD
Councilman Wall stated that clarification was needed in regards to the front setbacks for this project, pointing out that the Council was misinformed. Councilman Wall made a motion to change the development standards for Morgan Lakes PUD to provide for a 25' front setback for all houses that do not have rear access. Motion was seconded by Councilwoman Benton and passed without opposition. Mr. John Binder of D R Horton Builders was present and stated that he is agreement with this change.
7. Award bid for clearing and grading for phase 1 of the new recreation park
Mr. Baxter presented bids for the project of clearing and grading approximately 33 acres of the new recreation park. Bill Lovett of Hussey, Gay, Bell & DeYoung Engineers was present to answer any questions. Councilman Wall made a motion to award the bid to the low bidder, R B Baker Construction, Inc., in the amount of $1,205,754.00, with $771,000 to come out of the Special Purpose Local Option Sales Tax fund and $434,754.00 to come out of the general fund reserve account. Motion was seconded by Councilman Seay and passed without opposition. Councilman Cowart asked that before any work is begun, the city make sure there will be a clear title to this property. Councilman Wall amended his motion to be contingent upon the city attorney finding proof that the city will obtain a clear title to this land prior to this project being started. Councilman Seay amended his second to the motion. Motion passed without opposition. Councilman Cowart then asked Mr. Baxter to make sure that SPLOST funds can be used for this project and stated that he was concerned with the city’s expenses and asked Council to be sure that what they were doing was in the best fiscal responsibility for the city as a whole.
8. Approval of Water and Sewer Agreement with the Morgan Family
Mr. Baxter presented this Agreement with the Morgan Family for their portion of the city’s 2003 GEFA loan to enable water and sewer service to be run to their property on Pine Barren Road/Pooler Parkway. Councilman Wall made a motion to approve this Agreement. Motion was seconded by Councilman Cowart and passed without opposition.
9. Approval of Third Amendment to Wastewater Agreement with the City of Bloomingdale
Mr. Baxter presented this Amendment to the Wastewater Agreement with the City of Bloomingdale which will cover their portion of the upgrade for the wastewater treatment plant, providing a letter of credit for their pro-rata share of the cost. Councilman Wall made a motion, seconded by Councilman Cowart, to approve. Motion passed without opposition.
10. Mr. George Seabrooks in regards to water service on Wildcat Dam Road
Mr. Seabrooks addressed Council in regards to water service being promised by a previous Council to be run to his family’s property on Wildcat Dam Road, stating that a Federal grant the city received in the early 1980s was supposed to include water lines to be run to his property. Mr. Baxter explained the procedure for extending water service. After discussion, Councilman Lamb instructed Mr. Baxter to look into this matter.
11. First Reading on amendment to Soil Erosion and Sedimentation Control ordinance
Councilman Wall presented this amendment to the Soil Erosion and Sedimentation Control ordinance and made a motion to approve on First Reading. Motion was seconded by Councilman Seay and passed without opposition.
Mr. Wendell Heintzman, resident, presented a list of items he was concerned about as follows: the ditch at 104 E. Whatley Street which he would like to have piped; Newton Cemetery which he owns eight (8) lots where a tree is located; and property he owns on W. Tietgen Street not having water and sewer service. Mr. Baxter explained that when the new water line was run down S. Rogers Street at the cost of the developers, the old line that serviced this area was abandoned due to there being no existing homes there and that it would be the owner’s responsibility to run the water and sewer lines. Mr. Heintzman questioned if the utilities could be accessed through Whatley Street. After discussion, Mayor Lamb instructed Mr. Baxter to meet with Mr. Heintzman to look into these matters further.
There being no further business to discuss, Councilman Cowart made a motion to adjourn at approximately 7:55 p.m. Motion was seconded by Councilman Wall and passed without opposition.