Council Minutes December 20, 2004

CITY OF POOLER
CITY COUNCIL MINUTES
December 20, 2004


            The regular meeting of the Pooler City Council was held on December 20, 2004.  Mayor Mike Lamb called the meeting to order at 6:10 p.m. (delayed due to the public hearing held prior).  Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Rebecca Benton.  City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

            The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilman Allen. 

            The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Seay, with no opposition. 

Report from the Standing Committees:

FINANCE

            Councilman Allen presented bills for payment and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

            Councilman Allen made a motion to add Item #12 under New Business regarding the appointment of a new councilmember.  Motion was seconded by Councilwoman Benton and passed without opposition. 

PUBLIC SAFETY

            Councilman Wall reported on the community service program and the police department activities for the month.  Fire Chief Jay Hillis reported on the fire department activities for the month. 

STREETS/DRAINAGE

            Councilman Royal reported that the street and drainage departments have performed routine maintenance. 

WATER/SEWER

            Councilman Royal reported that the water and sewer departments have performed routine maintenance and that the new wastewater treatment plant is 100% operational. 

RECREATION

            Councilman Seay reported that basketball practice begins January 3, 2005, with games beginning on the 17th.   

PERSONNEL

            Councilman Seay thanked the employees and volunteers for their hard work through the year. 

BUILDING/ZONING

            Councilwoman Benton reported that one (1) commercial, 16 new single family residential and seven (7) multi-family permits have been issued since the last meeting, totaling 301 residential permits for the year, with 6148 inspections performed. 

Under OLD BUSINESS the following was discussed: 

1.  Second Reading on new tree protection ordinance

            Mr. Baxter presented the new tree protection ordinance.  Councilwoman Benton recommended adding paragraph (f) to Section 402-204 “Landscape Plan” to include a provision to require a note on the plan to provide adequate water sources for proposed landscaping for at least one (1) year.  Councilman Wall made a motion to approve this ordinance on Second Reading to include the aforementioned amendment.  Motion was seconded by Councilwoman Benton and passed without opposition. 

2.  Second Reading on proposed 2005 budget

            Mr. Baxter stated that the agreement with the Pooler Area Chamber of Commerce has been submitted for approval along with the city’s 2005 budget. Councilwoman Benton requested that the agreement clearly point out provisions for paying the Welcome Center on a monthly basis beginning on January 5, 2005.  Councilman Allen then presented the proposed budget for 2005, stating that the General Fund balances at $7,079,500, based on a projected growth in the tax digest of 20%, with the millage rate remaining at 4.25 mills; to include additions to the gym and police department (annex) using Special Purpose Local Option Sales Tax  money and to provide 24-hour/7-day fire protection which should bring the city’s ISO rating down.  Further, that the Water & Sewer Fund balances at $4,084,822, which includes a $.10 increase to the water and sewer variable rates (per 1000 gallons).  Councilman Allen made a motion to approve the 2005 budget on Second Reading.  Motion was seconded by Councilman Seay and passed without opposition. 

Under NEW BUSINESS the following was discussed: 

1.  Requested zoning map amendment of 25.6 acres on the west side of Pooler Parkway from R-1A/R-3A to R-4

            A public hearing was held prior wherein one (1) adjacent property owner presented opposition to this request and where there was much discussion regarding the access (Wildcat Dam Road).  Ryan Thompson of Thomas & Hutton Engineering presented this re-zoning request to allow the developer to construct 146 townhomes with an amenities package on a new public road that will be constructed within the former 200' right-of-way of the Central of Georgia Railroad.  Mr. Thompson stated that this development will be accessed from Highway 80, through the existing Wildcat Dam Road and that a 20' buffer will be provided to all neighboring properties with single family uses.  Councilman Wall made a motion to approve this zoning map amendment, contingent upon access being provided with a paved 60' right-of-way, which meets the City of Pooler’s paving standards.  Motion died due to lack of a second.  Discussion followed, wherein Mr. Henry Morgan of the Morgan Family Tract expressed concerns about the owner, Mr. Troy Davis, who had promised to pave Wildcat Dam Road several years ago after deeding 50' of right-of-way to make the road wide enough for the city’s standards for paving.  Mr. Morgan further stated that his family is concerned that the City of Bloomingdale, who owns the road, will refuse the additional right-of-way and there will be no way to bring the road up to the city’s standards.  Mr. Scheer requested that an agreement be drawn up between the two (2) cities to ensure that this road would be paved and maintained.  Ralph Forbes of Thomas & Hutton addressed Council, stating that the road would have to be paved in order for any type of development to take place and asked if Council was concerned about the re-zoning or the access.  Councilman Seay then seconded Councilman Wall’s motion for approval to be contingent upon access (Wildcat Dam Road) being provided through a 60' right-of-way that is paved using the most stringent standards of either City, with maintenance being provided by the City of Bloomingdale and the aforementioned agreement being satisfactory to the City Council and Mr. Scheer.  Motion passed without opposition. 

2.  Approval of recombination of Lots 7, 8 & 9, Stofer Subdivision, on the corner of Rothwell Street & Moore Avenue

            Mr. Baxter presented this request to recombine Lots 7, 8 & 9 of the Stofer Subdivision into Lots A & B to make the substandard lot a standard lot, which will leave the other lot a standard lot also.  Councilman Wall made a motion, seconded by Councilwoman Benton, to approve this recombination.  Motion passed without opposition. 

3.  Approval of minor subdivision at corner of Chatham Avenue & Morgan Street

            Mr. Baxter presented this request from Daniel T. Brown to subdivide 1.36 acres into two (2) lots.  Councilman Allen made a motion to approve this minor subdivision.  Motion was seconded by Councilman Seay and passed without opposition. 

4.  Approval of site plan for office building at Lot 9, Pooler Park of Commerce

            Mr. Baxter presented this request from the property owner, Robert Daniels, for an office building on Lot 9 in the Pooler Park of Commerce, stating that all the engineer’s comments have been addressed.  Councilman Allen made a motion to approve this site plan, contingent upon the approval of the Architectural Review Board for the Pooler Park of Commerce.  Motion was seconded by Councilwoman Benton and passed without opposition. 

5.  Approval of conceptual master plan for Parcel 5A in the South Godley PUD/ approval of new median break along Pooler Parkway

            Mr. Baxter stated that the engineer has requested that this item be tabled.  Councilman Allen made a motion, seconded by Councilwoman Benton, to table this item.  Motion passed without opposition. 

6.  Approval of sketch plan for “The Retreat” at Forest Lakes

            Mr. Baxter presented the sketch plan for “The Retreat”, a development consisting of 103 single family townhome units located within the gated community of Forest Lakes, stating that Planning & Zoning has recommended approval. Councilwoman Benton made a motion to approve this sketch plan.  Motion was seconded by Councilman Allen and passed without opposition. 

7.  Approval to release performance bond for The Arbors, Phase 6A/acceptance of maintenance bond for Phases 6A & 6B/approval of final plat for The Arbors, Phase 6B

            Mr. Baxter presented this request from the developers of The Arbors, stating that the improvements have been completed for Phases 6A & 6B and that the public works department has given approval to begin the maintenance warranty period on these phases.  After discussion, Councilman Wall made a motion to release the performance bond for Phase 6A, accept the maintenance bond for both phases and approve the final plat for The Arbors, Phase 6B.  Motion was seconded by Councilwoman Benton and passed without opposition. 

8.  Approval of recombination of Lot 1, Phase 1, Pooler Park of Commerce and Lot “A” and “D” of a 257.236 acre tract north of the Pipemakers Canal

            Mr. Baxter presented this request from South Godley Enterprises, LLC to recombine Lot 1 of Pooler Park of Commerce and Lots A and D of a 257.236 acre tract.  Councilwoman Benton made a motion, seconded by Councilman Allen, to approve this recombination.  Motion passed without opposition. 

9.  Approval of Change Order #9 for the new wastewater treatment plant project

            Mr. Baxter presented this change order in the amount of $24,834.00 for additional work at the new treatment plant, stating that this was recommended by Curtis Boswell of EPD after he made his final inspection of the plant.  After discussion, Councilman Wall made a motion to approve this change order.  Motion was seconded by Councilman Allen and passed without opposition. 

10.  Award bid for water and sewer extension to The Morgan Family Tract, Phases I & II

            Mr. Baxter presented bids for water and sewer services to the Morgan Family Tract, stating that the Morgan Family has agreed to submit a new letter of credit to cover the amount of this project ($2.6 million).  Bill Lovett of Hussey, Gay, Bell & DeYoung Engineers addressed Council, stating that the city has been approved for a $3 million GEFA loan to run water and sewer to the “key slot” area, with $1.5 million reserved for this project and that a request has been made to increase this loan to cover the Morgan Family’s project.  Further, that this increase does not affect the city’s ability to obtain additional loans, nor does it make the city liable, due to the fact that the loan is guaranteed by the developers’ letters of credit.   After discussion, Councilman Wall made a motion to award the bid to the low bidder, Y-Delta, Inc., in the amount of $2,599,999.00, contingent upon the Morgan Family submitting a new letter of credit in the amount of $2.6 million and GEFA approving the increase for the loan.  Motion was seconded by Councilwoman Benton and passed without opposition. 

11.  Approval of proposal from Karp, Ronning & Tindol to perform 2004 audit

            Mr. Baxter presented a proposal from Karp, Ronning & Tindol, CPAs, to perform the city’s 2004 audit, stating that this firm has done the city’s audit for several years.       Councilwoman Benton made a motion, seconded by Councilman Allen, to approve this proposal in the amount of $27,950.  Motion passed without opposition. 

12.  Appointment of new councilmember to fill vacancy on Council

            Councilman Allen made a motion to appoint Larry Olliff to serve as councilmember to fill the vacancy created by Travis B. Cowart, Jr.’s recent resignation.  Motion was seconded by Counciwoman Benton and passed without opposition. 

            There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:10 p.m.  Motion was seconded by Councilman Seay and passed without opposition.

Public Hearing

            A public hearing was held prior to the regular City Council meeting on December 20, 2004.  Mayor Mike Lamb called the hearing to order at 5:45 p.m.  Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay, Stevie Wall and Councilwoman Billie Tyler.  City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

            The purpose of this hearing was to discuss a requested zoning map amendment of 25.6 acres on the west side of Pooler Parkway from R-1A/R-3A to R-4.  Ryan Thompson of Thomas & Hutton Engineering presented this request to re-zone 25.6 acres on the west side of Pooler Parkway from R-1A (single family residential) and R-3A (multi-family) to R-4, a new district for townhomes and condominiums.  This project consists of 146 townhomes and an amenities package.  Mr. Thompson stated that a 20' buffer will be provided adjacent to all single-family residential uses and that a new road will be constructed within the former 200' right-of-way of the Central of Georgia railroad.

Councilman Wall expressed concern about Wildcat Dam Road being in the City of Bloomingdale.  Mr. Thompson stated that additional right-of-way has been dedicated for widening in order to pave the road and that this is part of the overall plan for this development.  Further, that the road will be paved to Pooler or Bloomingdale’s standards (whichever is more stringent).  Councilwoman Benton asked where the water will be accessed, which Mr. Thompson replied that the line will be run under Pooler Parkway.  Councilman Wall requested that a tee be placed so as to allow the adjacent property owners to tap into the water line at their cost.  Henry Morgan, representing the Morgan Family, stated that the current owner of this property, Troy Davis, has given 50 additional feet for Wildcat Dam Road to be widened and paved, which his family was led to believe was going to be done several years ago by the company Mr. Davis works for.   Bernell McNeil, adjacent property owner, expressed opposition to this request, stating that this property should remain single family residential. 

            There being no further discussion, this hearing was adjourned at approximately 6:05 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08