Council Minutes February 17, 2003

CITY OF POOLER
CITY COUNCIL MINUTES
February 17, 2003


The regular meeting of the Pooler City Council was held on February 17, 2003. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Travis Cowart, Jr., Wayne Seay, Stevie Wall and Councilwoman Billie Tyler. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Seay. 

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Cowart, with no opposition. 

Report from the Standing Committees: 

FINANCE

Councilman Bryan presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition. 

PUBLIC SAFETY

Councilman Wall reported on the community service program, gave the fire and police reports, presented a letter of commendation for Fire Chief Jimmy Fields from a citizen who had two (2) emergencies and presented a letter from the Governor’s Office of Highway Safety recognizing Mayor David Burke, Corporal Powell Harrelson and Officer Harvey Knowles for their assistance.

Councilman Wall introduced the newest fire department employee, Mr. Mike Patton. 

STREETS/DRAINAGE

Councilman Cowart reported that the street and drainage departments have performed routine maintenance, with the street department addressing areas in need of repair as well as streets for repaving under the Local Assistance Road Program, which he asked Council for their input and asked the citizens to not put leaves in drainage ditches. 

WATER/SEWER

Sewer Superintendent John Winn reported that the water and sewer departments have performed routine maintenance and that all parameters have been met at the wastewater treatment plant.

RECREATION

Councilman Seay reported that the regular basketball season ends on February 22nd with the GRPA tournaments beginning on the 27th, that baseball/softball signups end on the 28th and that the senior citizens held a Valentine’s Day party last week with several new members attending. 

PERSONNEL

Councilman Seay commended the employees on the good work they were doing, especially at the recreation park, and thanked the volunteers as well. 

BUILDING/ZONING

Councilwoman Tyler reported that 19 new single family residential permits have been issued this month, totaling 62 for the year, comparing this total to only 23 permits issued this time last year, and introduced the new City Planner/Director of Inspections, Mr. Robbie Byrd. 

Mayor Carter asked for Council to consider meeting with members of the Senior Citizens Center on March 4th at 5:30. 

Under NEW BUSINESS the following was discussed: 

1. Request for variance to place a second entry sign at Coastal Bank

A public hearing was held prior wherein Mr. Baxter stated that there was a situation involving the business license for this location and therefore, Councilman Cowart made a motion to table this item until this matter can be resolved. Motion was seconded by Councilman Bryan and passed without opposition. 

2. Approval of revised plat for Westbrook Subdivision, Phase 3C-1

Councilwoman Tyler presented this revised plat for Westbrook Subdivision, Phase 3C-1 and made a motion to approve. Motion was seconded by Councilman Wall and passed without opposition. 

3. Approval of revised subdivision plat for The Villages at Godley Station, Phase 3B

Councilwoman Tyler presented this revised subdivision plat for The Villages at Godley Station, Phase 3B, stating that it now shows the location of the flood plain line and made a motion, seconded by Councilman Cowart, to approve. Motion passed without opposition. 

4. Approval of revised plan for The Crossings

Mr. Baxter presented this revised plan for The Crossings stating that it is necessary to combine separate access to the previous lots H and I to a single access and to address minor drainage changes. Councilman Wall made a motion to approve the revised plan. Motion was seconded by Councilman Cowart and passed without opposition.

5. Approval of revised site plan for Godley Station, Parcel 9B

Mr. Baxter presented this revised site plan for Godley Station, Pharcel 9B stating that it was necessary to address the water superintendent’s comments regarding the water meter. Councilman Wall made a motion, seconded by Councilman Cowart, to approve. Motion passed without opposition. 

6. Award bid for expansion of wastewater treatment plant

Bill Lovett of Hussey, Gay, Bell & DeYoung Engineers presented the bids for the expansion of the wastewater treatment plant, noting the low bidder, Bates Engineers/Contractors, Inc. in the amount of $10,118,000.00, stating that the city has been approved for a loan in the amount of $9,075,000.00. After doing some “value engineering” Mr. Lovett stated that he has been able to negotiate with the low bidder to reduce the amount of the contract by $457,000.00 by way of change order, with an additional amount of $540,000.00 to be refunded for sales tax. Further, that the city has money available from capital cost recovery fees for this project. Councilman Cowart questioned if the equipment taken out of the contract was a necessity. Mr. Lovett stated that it was not needed. After discussion, Councilman Brewton made a motion, based on Mr. Lovett’s recommendation, to award the bid to Bates Engineers/Contractors, Inc., contingent upon the simultaneous execution of a change order reducing the contract by $457,000 and subject to EPD approval. Motion was seconded by Councilman Seay and passed without opposition. 

7. Award bid for Gleason Avenue water line replacement

Mr. Lovett presented the bids for the Gleason Avenue water line replacement, noting the low bidder, Y-Delta, Inc. in the amount of $151,558.00. Councilman Bryan made a motion, based on Mr. Lovett’s recommendation, to award the bid to Y-Delta, Inc. Motion was seconded by Councilman Cowart and passed without opposition. 

8. Approval of temporary/special event permit for Jeff Kublin to serve alcoholic beverages

Councilman Brewton removed himself from his council seat. Mr. Baxter presented this application for a temporary/special event permit for Jeff Kublin, a member of the Effingham Rotary Club, to serve alcoholic beverages at an event to be held at the Comfort Inn. Mayor Carter and Mr. Scheer disclosed that they are both members of the Pooler Rotary Club. Councilman Cowart made a motion, seconded by Councilman Seay, to approve. Motion passed without opposition. Councilman Brewton returned to his seat. 

9. Approval of wastewater treatment capacity reservation agreement

Mr. Baxter presented this agreement regarding wastewater treatment capacity reservation, stating that this would allow developers to reserve capacity at the treatment plant and require them to submit irrevocable letters of credit to reserve this capacity. Further, that the developers must agree to a cost recovery fee of $4.40 per gallon of their estimated usage. Mr. Scheer stated that this is being done at the developers’ request and that it is not a condition of obtaining permits for their development. Councilman Bryan made a motion, seconded by Councilwoman Tyler, to approve this agreement. Motion passed without opposition. 

10. Approval of Third Amendment to Agreement with City of Bloomingdale regarding wastewater treatment plant

Mr. Baxter presented this amendment to the agreement with the City of Bloomingdale regarding the wastewater treatment plant and their commitment to share in the costs of the upgrade. Mr. Baxter stated that Bloomingdale has opted to guarantee their portion by way of an irrevocable letter of credit so that they do not have to borrow the money. After discussion, Councilman Wall made a motion to approve this agreement. Motion was seconded by Councilman Bryan and passed without opposition. 

11. Approval of Amendment to Agreement with Savannah Quarters, LLP regarding water and sewer services

Mayor Carter requested that this item be tabled. Councilman Cowart made a motion, seconded by Councilman Wall to table this item. Motion passed without opposition. 

12. Approval of Intergovernmental Agreement regarding Greenspace Program Revision

Mr. Baxter presented this agreement for the County’s Greenspace Program Revision, stating that the city has been participating for several years. After discussion, Councilman Bryan made a motion to approve. Motion was seconded by Councilman Cowart and passed without opposition. 

13. Approval of contract with Coastal Georgia RDC for update to Comprehensive Plan Short Term Work Program

Mr. Baxter presented this contract with Coastal Georgia RDC for the update to the Comprehensive Short Term Work Program, stating that in the past the Metropolitan Planning Commission has performed this work. Mayor Carter disclosed that he is Chairman of the Board of Directors of the RDC and Mr. Scheer disclosed that he is a member of the Department of Community Affairs Board. After discussion, Councilman Wall made a motion to approve this contract. Motion was seconded by Councilman Bryan and passed without opposition. 

14. Approval of contract with Coastal Georgia RDC for update of Solid Waste Short Term Work Program

Mr. Baxter presented this contract with RDC for the update of the Solid Waste Short Term Work Program, stating that in the past the Metropolitan Planning Commission has performed this work. After discussion, Councilman Cowart made a motion to approve this contract. Motion was seconded by Councilman Wall and passed without opposition. 

15. Approval of resolution regarding support of Municipal Option Sales Tax

Mr. Baxter presented this resolution regarding support of the Municipal Option Sales Tax (MOST) that is being introduced in the Legislation and stated that it is designed to allow cities to collect an additional one penny on the sales tax to be used to fund capital projects with the option of reducing property taxes. Further, that it if this tax is approved by the Legislation, the citizens will be allowed to vote on this issue. Councilman Wall stated his opposition of raising any taxes. Councilman Bryan made a motion, seconded by Councilman Seay, to adopt this resolution. Motion passed with Councilman Wall opposing. 

16. Approval of budget adjustment for 2003

Mr. Baxter presented this budget adjustment for 2003 to move the budgeted amount for hotel/motel tax revenues ($219,344) from the old account (#31.4101) to the new account (#39.1201). Councilman Bryan made a motion to approve. Motion was seconded by Councilman Cowart and passed without opposition. 

17. Discussion concerning development authority

Mr. Scheer stated that he has met with representatives of the Savannah Economic Development Authority to determine if it would be in the city’s best interest to form its own economic development authority. This would provide for revenue from economic development to be put back into the city. Mr. Scheer presented Council with a proposed ordinance, asking for their consideration of adopting it. 

Councilman Wall made a motion to add Item #18 under New Business. Motion was seconded by Councilman Bryan and passed without opposition. 

18. First Reading on ordinance regarding nuisances

Councilman Wall presented this ordinance which defines nuisances that endanger the health, welfare or good order of the community and which will provide for a penalty for violations. Mr. Scheer stated that this ordinance will be cumulative to the city’s current ordinance regarding nuisance abatement for properties that need to be condemned. After discussion, Councilman Wall made a motion to approve this ordinance on First Reading. Motion was seconded by Councilwoman Tyler and passed without opposition. 

There being no further business to discuss, Councilman Wall made a motion to adjourn at approximately 7:37 p.m. Motion was seconded by Councilman Cowart and passed without opposition.

PUBLIC HEARING

A public hearing was held prior to the regular City Council meeting on February 17, 2003. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Travis Cowart, Jr., Wayne Seay, Stevie Wall and Councilwoman Billie Tyler. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The purpose of this hearing was to discuss a requested variance to place a second entry sign, which has already been constructed, at the Operational Services Center of Coastal Bank at 605 W. Highway 80. Mr. Baxter stated that there is a dispute over the business license at this location and that he is going to request that Council table the item when it is heard at the regular meeting. 

There being no further business to discuss, the hearing was adjourned at approximately 5:53 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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