Council Minutes May 5, 2003

CITY OF POOLER
CITY COUNCIL MINUTES
May 5, 2003


The regular meeting of the Pooler City Council was held on May 5, 2003. Mayor Buddy Carter called the meeting to order at 6:20 p.m. (delayed due to the public hearing held prior). Present were Councilmen Jack Brewton, Robert Bryan, Travis Cowart, Jr., Wayne Seay, Stevie Wall and Councilwoman Billie Tyler. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Cowart. 

The minutes of the previous meeting were approved as printed upon a motion by Councilman Cowart, seconded by Councilman Bryan, with no opposition. 

Report from the Standing Committees: 

FINANCE

Councilman Bryan presented bills for payment and made a motion to pay, subject to funds. Motion was seconded by Councilman Wall and passed without opposition. 

PUBLIC SAFETY

Councilman Wall stated that the bid for the construction of the new fire station was going to be awarded later in the meeting and therefore made a motion to name it after the late Fire Chief Jimmy Fields. Motion was seconded by Councilman Cowart and passed without opposition. Councilman Wall then reported on the community service program and gave the fire and police reports. Assistant Fire Chief Dan Stowers reported on the recent incidents involving the fire department, commending their newest firefighter, Chad Edwards, for a job well done on his first structure fire. 

STREETS/DRAINAGE

Councilman Cowart reported that the street and drainage departments have performed routine maintenance. 

WATER/SEWER

Councilman Brewton reported that the water and sewer departments have performed routine maintenance and that all parameters have been met at the wastewater treatment plant. 

RECREATION

Councilman Seay reported that baseball and softball games are underway, commending the staff at the recreation park and stated that there are two (2) dance classes presently underway. 

PERSONNEL

Councilman Seay stated that Section 3.27 of the Charter will be discussed at the next meeting. 

BUILDING/ZONING

Councilwoman Tyler reported that 24 new single family residential permits were issued in April, totaling 125 for the year, with 554 inspections performed. 

Ms. Sue Hargroves of Wal-Mart presented a check to the fire department in the amount of $500 and a check to the police department in the amount of $500 as part of the “Heroes Grant”. 

Mayor Carter presented a plaque to members of the senior citizens center in appreciation of their making yellow bows to honor our troops in Iraq. 

Mayor Carter recognized the Pooler Garden Club, commemorating their 70th anniversary. 

Mayor Carter read aloud a Proclamation regarding May 17, 2003 as “Kids Day America/International”. 

Under OLD BUSINESS, Councilman Wall questioned whether or not the bonds have been received for the Westbrook Subdivision. Mr. Scheer stated that they have not. Mayor Carter instructed Mr. Scheer to look into this matter. 

Under NEW BUSINESS the following was discussed: 

1. Request for conditional use to build a family amusement park at the northwest corner of Highway 80 and Coleman Boulevard

A public hearing was held prior wherein Council expressed several concerns about this project, including parking, security, ingress and egress. Therefore, Councilman Wall made a motion to table this item in order to work out these details with the engineer. Motion was seconded by Councilman Bryan and passed without opposition. 

2. Approval of site plan for Carey Hilliard’s Restaurant

Councilwoman Tyler presented the site plan for a Carey Hilliard’s Restaurant to be located in front of the Home Depot on Pooler Parkway and made a motion to approve. Motion was seconded by Councilman Seay and passed without opposition. 

3. Award bid for construction of new fire station

Mr. Baxter presented bids for the construction of a new fire station on Pooler Parkway, noting the low bidder, Artley Company, Inc., in the amount of $708,775.00. Mr. Baxter presented a list of items to be deleted as a result of “value” engineering to reduce the cost of this project by $128,337.00. These items include reducing the length of the turn lane to 150 feet; having the city install the water and sewer lines; reducing the concrete paving by approximately 25% and having the city furnish and install the trees. Mr. Bill Lovett of Hussey, Gay, Bell & DeYoung Engineers was present and stated that these items are acceptable to the engineer as well as the fire personnel. After discussion, Councilman Wall made a motion, seconded by Councilman Cowart, to award the bid to Artley Company, Inc. in the amount of $708,775.00, contingent upon the execution of simultaneous change orders to (1) decrease the contract amount by $128,337.00 and (2) increase the contract amount by $1284.00 to add glazing (windows) in the overhead doors, thus making the final cost of the project $581,722.00 Motion passed without opposition. 

4. Approval of change order #3 for wastewater treatment plant contract

Mayor Carter stated that the city’s engineer has requested that this item be removed from the agenda. 

5. Approval of alcoholic beverage license for Prashant Patel

Mayor Carter stated that the petitioner has requested that this item be withdrawn. 

6. Approval of surplus property list for 2003

Mr. Baxter presented a list of surplus property to be auctioned off at a later date. Councilman Cowart made a motion to approve this list. Motion was seconded by Councilman Wall and passed without opposition. 

Councilman Wall made a motion to adjourn to Executive Session at approximately 7:05 p.m. to discuss legal and personnel matters. Motion was seconded by Councilman Bryan and passed without opposition. 

Mayor Carter called the meeting back to order at 7:47 p.m. 

Mr. Baxter announced that the city is appointing Buddy Salter as Interim Fire Chief. 

Councilman Cowart made a motion, seconded by Councilman Bryan, to authorize the city attorney to enter into an agreement with the Department of Justice subject to certain stipulations. Motion passed without opposition. 

There being no further business to discuss, Councilman Cowart made a motion to adjourn at approximately 7:50 p.m. Motion was seconded by Councilman Seay and passed without opposition.

Public Hearing

A public hearing was held on May 5, 2003, prior to the regular City Council meeting. Mayor Buddy Carter called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Travis Cowart, Jr., Wayne Seay, Stevie Wall and Councilwoman Billie Tyler. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The purpose of this public hearing was to discuss a requested conditional use to build a family amusement park at the northwest corner of Highway 80 and Coleman Boulevard. Mr. Tracy Hickman, on behalf of the property owner, presented this project which will include an arcade, go-cart tracks, bumber boats and a miniature golf course.

Councilwoman Tyler stated that the Planning & Zoning Board expressed concern over the access to this property, parking and emergency vehicle access. Mr. Hickman stated that there will be a frontage road across the front of the property and that their engineer is willing to work with the city to provide a secondary access on Coleman Boulevard. Councilman Wall stated his concern about the access to the property being through the dental clinic area, stating that it would be more feasible to access from Coleman Boulevard, that the lighting in the parking lot needs to be adequate and that security needs to be provided. Mr. Hickman stated that there would be both pier and perimeter lighting and that they plan to use local police as well as their own security on the site. Mr. Scheer cautioned Council that if they had concerns about the site, they should wait to approve this conditional use until such time their concerns are addressed. Mr. Terry Coleman of Kern-Coleman Engineers addressed Council, stating that he is looking into providing additional ingress/egress to this property and that Council’s concerns can be worked out. Chief Chan asked that the engineer consider making the project exit onto Coleman Boulevard where there is a traffic light. 

There being no further business to discuss, this public hearing was adjourned at approximately 6:16 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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