Council Minutes July 7, 2003

CITY OF POOLER
CITY COUNCIL MINUTES
July 7, 2003

The regular meeting of the Pooler City Council was held on July 7, 2003. Mayor Buddy Carter called the meeting to order at 6:00 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Travis Cowart, Jr., Wayne Seay, Stevie Wall and Councilwoman Billie Tyler. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The invocation was given by Mr. Baxter and the Pledge of Allegiance was led by Councilman Cowart. 

The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Seay, with no opposition. The minutes of the June 7, 2003 Planning Retreat were approved as printed upon a motion by Councilman Wall, seconded by Councilman Brewton, with no opposition. 

Report from the Standing Committees: 

FINANCE

Councilman Bryan presented bills for payment and made a motion to approve, subject to funds. Motion was seconded by Councilman Cowart and passed without opposition. 

PUBLIC SAFETY

Councilman Wall reported on the community service program and gave the police report. Chief Chan gave the results of a traffic study on Symons Street that was performed by the police department to detect people speeding and welcomed input from a traffic engineer to see if speed bumps are warranted. Mr. Baxter stated that he is in the process of obtaining bids for a traffic study to be performed by an engineer. 

STREETS/DRAINAGE

Councilman Cowart reported that the street and drainage departments have performed routine maintenance. 

WATER/SEWER

Councilman Brewton reported that the water and sewer departments have performed routine maintenance and that all parameters have been met at the wastewater treatment plant. 

RECREATION

Councilman Seay reported that the GRPA tournaments are ongoing, with the 9 & 10 year old and 11 & 12 year old girls playing in Baxley this week ; that a football camp was held recently and that football and cheerleading signups are ongoing. 

PERSONNEL

Councilman Seay commended the city employees, especially those that work outdoors. 

BUILDING/ZONING

Councilwoman Tyler reported that 24 new single family residential permits were issued in June, with 694 inspections performed and gave the building statistics for the past two (2) years. 

Councilman Cowart made a motion to add Item #1 under Old Business. Motion was seconded by Councilman Wall and passed without opposition. 

Under OLD BUSINESS the following was discussed: 

1. Approval of emergency and disaster mutual aid agreement

Mayor Carter stated that several months ago this agreement was presented to Council for their approval and was tabled in order to work out the details regarding the city’s liability regarding damages to other municipalities’ equipment. Mr. Scheer stated that the agreement has been amended to require each municipality to be responsible for damages to their own equipment, regardless of where the emergency takes place. After discussion, Councilman Cowart made a motion to approve this agreement. Motion was seconded by Councilman Seay and passed without opposition. 

Councilman Wall questioned whether the owner of the vacant house on S. Rogers Street has been contacted in regards to the nuisance complaints that have been received. Mr. Baxter stated that property owners who have overgrown grass and debris have been notified. 

Under NEW BUSINESS the following was discussed: 

1. Approval of the Final PUD for the development of a portion of the Jabot Tract

Councilwoman Tyler presented this request from the Savannah Economic Development Authority to approve the Final PUD for a portion of the Jabot Tract for the Chatham County Economic Development site to enable a van manufacturing plant to locate and after discussion, made a motion, based on Planning & Zoning, staff and the PUD Review Board’s recommendation, to approve. Motion was seconded by Councilman Bryan and passed without opposition. 

2. Approval of revised subdivision plats for Pooler Park of Commerce, Phases I and II

Councilwoman Tyler presented the revised subdivision plats for Pooler Park of Commerce, Phase I and II to remove the 50' buffer and leave the required 20' setback line due to a recent rezoning of the adjoining property. After discussion, Councilwoman Tyler made a motion, based on Planning & Zoning and staff recommendation, to approve. Motion was seconded by Councilman Cowart and passed without opposition.

3. Approval of minor subdivision of 2.93 acres of the Galin Tract on E. Highway 80

Councilwoman Tyler presented this minor subdivision of 2.93 acres of the Galin Tract on E. Highway 80, and made a motion, based on Planning & Zoning and staff recommendation, to approve. Motion was seconded by Councilman Bryan and passed without opposition. 

4. Approval of site plan for A & R Flooring

Councilwoman Tyler presented this site plan and made a motion, based on Planning & Zoning and staff recommendation, to approve. Motion was seconded by Councilman Cowart and passed without opposition. 

5. Approval of preliminary construction plan for Barrington Estates Subdivision, Phase II

Councilwoman Tyler stated that the petitioner has requested this item be tabled. Councilman Wall made a motion, seconded by Councilman Cowart, to table. Motion passed without opposition. 

6. Approval of plat for required rights-of-way and easements for roads in Godley Station

Mr. Baxter presented the plat for the required rights-of-way and easements in Godley Station that have not yet been dedicated to the City of Pooler, noting that the street lights do not meet the requirements of the city’s ordinance. Councilman Wall brought up the fact that this development is a Planned Unit Development. Mr. Steve Wohlfeil of Hussey, Gay, Bell & DeYoung Engineers addressed Council, stating that the type of lights installed are a lower voltage, so even though there are more lights than is permitted in the ordinance, they will not cost more. Mr. Baxter stated that he will contact the property owners’ association to see if they are willing to share in the cost of these lights. After discussion, Councilman Wall made a motion to table this item. Motion was seconded by Councilman Bryan and passed without opposition. 

7. Approval of resolution regarding adoption of Short Term Work Program update of the Solid Waste Plan

Mr. Baxter presented this resolution regarding the adoption of the Short Term Work Program update of the Solid Waste Plan and after discussion, Councilman Wall made a motion to adopt. Motion was seconded by Councilman Cowart and passed without opposition. 

8. Approval of resolution regarding the location, construction and expansion of an economic development project (commercial van manufacturing plant)

Mayor Carter presented this resolution regarding the location, construction and expansion of an economic development project which is for a commercial van manufacturing plant. Councilwoman Tyler made a motion to approve this resolution. Motion was seconded by Councilman Wall and passed without opposition. 

9. Approval of budget adjustment for 2003

Mr. Baxter presented this budget adjustment for the fire department to cover the $5000 deductible for the wreck involving the fire truck. Councilman Wall made a motion, seconded by Councilman Bryan, to approve. Motion passed without opposition. 

10. First Reading on zoning text amendment to add procedures for “conditional zoning”

A public hearing was held prior. Councilwoman Tyler presented this proposed zoning text amendment to add procedures for “conditional zoning” and after discussion, made a motion to approve this amendment on First Reading. Motion was seconded by Councilman Cowart and passed without opposition. 

11. First Reading on zoning text amendment to add car wash and detailing as a permitted use in C-2, a heavy commercial zoning

A public hearing was held prior. Councilwoman Tyler presented this proposed zoning text amendment to add car wash and detailing as a permitted use in a heavy commercial zoning and made a motion to approve on First Reading. Motion was seconded by Councilman Wall and passed without opposition. 

12. First Reading on amendment to Flood Damage Prevention ordinance

Mr. Baxter presented this amendment to the Flood Damage Prevention ordinance, stating that the changes have been reviewed and recommended by the state coordinator for FEMA. Councilman Cowart made a motion, seconded by Councilman Bryan, to approve. Motion passed without opposition. 

Councilman Wall made a motion to adjourn to Executive Session at approximately 7:10 p.m. to discuss personnel matters. Motion was seconded by Councilman Seay and passed without opposition. 

Mayor Carter called the meeting back to order at 7:42 p.m. 

Councilman Wall made a motion to add Item #13 under New Business. 

13. Approval of temporary clerk position for the police department

Councilman Wall made a motion to approve the hiring of a temporary clerk in the police department for a period of 12 months. Motion was seconded by Councilman Seay. Councilman Brewton, Councilman Bryan and Councilman Cowart voted in opposition of the motion, thus creating a tie vote. Mayor Carter voted in favor of the motion. Motion passed. 

There being no further business to discuss, Councilman Cowart made a motion to adjourn at approximately 7:45 p.m. Motion was seconded by Councilman Bryan and passed without opposition.

Public Hearing 

A public hearing was held prior to the regular meeting of the Pooler City Council on July 7, 2003. Mayor Pro tem Travis Cowart, Jr. called the hearing to order at 5:45 p.m. Present were Councilmen Jack Brewton, Robert Bryan, Wayne Seay, Stevie Wall and Councilwoman Billie Tyler. City Manager Dennis Baxter and City Attorney Steve Scheer were also present. 

The purpose of this public hearing was to discuss: 

1) A proposed zoning text amendment to add procedures for “conditional zoning” - Councilman Cowart presented this proposed zoning text amendment to add procedures for “conditional zoning”, which can be imposed with rezonings by the city, stating that they typically include written stipulations submitted by the applicant or conditions suggested by the planning and zoning commission, staff or aldermanic board. 

2) A proposed zoning text amendment to add car wash and detailing as a permitted use in C-2, a heavy commercial zoning - Councilman Cowart presented this amendment, stating that a car wash and detailing business is being proposed on the south side of U.S. Highway 80 in a C-2, heavy commercial zoning and that this use is not listed anywhere in the city’s zoning ordinance. 

There being no further business to discuss, this hearing was adjourned at approximately 5:55 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
(912) 748-7261

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Date of Authorization: 2/13/08