Council Minutes June 1, 2015

MINUTES

            The regular meeting of the Pooler City Council was held on June 1, 2015. Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were  Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.  Councilman Bruce Allen was absent due to work.

            The invocation was given by Mayor Lamb and the Pledge of Allegiance was led by Councilman Burke

            The minutes of the previous meeting were approved as printed upon a motion by Councilman Wall, seconded by Councilman Burke, with no opposition.    

            The minutes of the May 18th Executive Session were approved upon a motion by Councilman Burke, seconded by Councilman Wall, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Burke presented bills in excess of $1500.00 and made a motion to pay, subject to funds.  Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 294 calls in May, totaling 1551 for the year and that the police department responded to 1326 calls since the last meeting, totaling 12,862 for the year.   

STREET/DRAINAGE

            Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

            Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant. 

RECREATION         

            Councilwoman Black reported that GRPA tournaments are underway, youth summer basketball practice has begun and that registration for football, softball, cheerleading and fall soccer is ongoing.

BUILDING/ZONING

            Councilwoman Benton reported that 11 new single family residential and one (1)  commercial permit were issued since the last meeting, totaling 75 single family and 294 commercial permits for the year, with 2694 inspections performed.

Under OLD BUSINESS the following was discussed:

1.  Second Reading on amendment to Smoke-Free Air ordinance

            Mr. Byrd presented an amendment to the Smoke-Free Air ordinance to clarify the definition of smoking.  Councilman Wall made a motion to approve the amendment on Second Reading.  Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:

1.  Alcoholic beverage license for Anna Page at Dollar General Store #15102

            Anna Page has submitted an application for beer and wine to be sold at the Dollar General store at 1465 Quacco Road.  Mr. Byrd stated that Police Chief Mark Revenew has performed the background investigation and recommends approval.  Councilman Royal made a motion to approve the license.  Motion was seconded by Councilwoman Benton and passed without opposition.

2.  Proposal for Engineering and Construction Phase Services for 2015 Wastewater Treatment Plant Improvements

            Mr. Byrd presented a proposal from Hussey, Gay, Bell for engineering and construction phase services for the 2015 wastewater treatment plant improvements.  Councilman Wall questioned the time frame for the project, wherein Holmes Bell of Hussey, Gay, Bell replied that completion should be within one (1) year. Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the proposal.  Motion passed without opposition.

3.  Proposals for construction of stadium building and sidewalks

            Mr. Byrd presented proposals for the construction of the stadium building and sidewalks, stating that the project is being paid with Special Purpose Local Option Sales Tax.  Councilwoman Black made a motion to approve the proposals in the total amount of $520,440.00.  Motion was seconded by Councilwoman Benton and passed without opposition.

4.  Utility Easement Agreement with Wellington Way Housing LLLP

            Mr. Byrd presented a Utility Easement Agreement with Wellington Way Housing, LLLP for sewer services to their proposed development on Old Central Road.  Mr. Scheer recommended that the paragraphs regarding “indemnification” and “default” be amended to include the standard language provided in utility easements in the State of Georgia.  Kennedy Striplin, representing Wellington Way Housing, LLLP, stated that he would contact the attorney who prepared the agreement to make the changes and ensure that the attorney is in agreement with Mr. Scheer. Councilwoman Benton made a motion, seconded by Councilman Royal, to approve the agreement, contingent upon Mr. Scheer’s recommendation and approval of the attorneys.  Motion passed without opposition.

5.  Hayes litigation settlement

            Mr. Scheer stated that litigation has been ongoing in regards to a parcel of land adjacent to the JCB property, owned by the Hayes family.  After discussion, Councilwoman Benton made a motion to approve the settlement.  Motion was seconded by Councilman Burke and passed without opposition.

6.  Resolution of support for Wellington Way Housing, LLLP’s proposed multi-family  affordable housing development on Old Central Road

            Mr. Byrd presented a resolution in support of an 80-unit multifamily affordable housing development to be located on Old Central Road.  Councilman Wall made a motion to approve the resolution, contingent upon the Utility Easement Agreement (Item #4) being executed.  Motion was seconded by Councilwoman Benton and passed without opposition.

7.  First Reading on Sign Regulations ordinance

            Councilman Benton stepped down from her seat to recuse herself.  A public hearing was held prior.  Mr. Byrd presented a new sign regulations ordinance, stating that the City contracted with Bill Ross in January to assist  with this ordinance.   Rebecca Benton, resident, stated that there are four (4) interstate highway signs (billboards) in the I-95/Pooler Parkway quadrant, with three (3) of them on her property.  Further, that her three (3) signs are conforming, as she stated in the public hearing held prior.  Mr. Scheer stated that the applications would have to be reviewed to determine how the signs were approved.  Further, that the paragraph regarding “land-locked properties” be defined.  Councilman Wall made a motion, seconded by Councilman Burke, to approve the ordinance on First Reading, with Mr. Scheer’s comments being addressed prior to Second Reading.  Motion passed without opposition.

            Councilwoman Benton returned to her seat.

            Councilman Wall made a motion to adjourn to Executive Session at approximately 6:36 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Burke and passed without opposition.

            Mayor Lamb called the meeting back to order at 6:50 p.m.

            There being no further business to discuss, Councilman Burke made a motion to adjourn at approximately 6:50 p.m.  Motion was seconded by Councilman Royal and passed without opposition.

                                                                        Respectfully submitted,

                                                                        Maribeth Lindler

                                                                        City Clerk

_____________________________

Mayor

           

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

June 1, 2015.  Mayor Mike Lamb called the hearing to order at 5:45 p.m.  Present were  Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The purpose of the hearing was to discuss a proposed sign regulations ordinance.  Councilwoman Benton stepped down from her seat to recuse herself.  Mr. Byrd presented a new sign regulations ordinance, stating that the City contracted with Bill Ross of Ross+Associates, to assist with the ordinance.  Mr. Ross was present to answer any questions.  Rebecca Benton, resident, questioned the definition of “land-locked properties”, noting that the ordinance did not include one.  Further, that both the current and proposed ordinances allow for only three (3) interstate highway signs (billboards) in each quadrant and that there are four (4) signs in the I-95/Pooler Parkway quadrant. Ms. Benton also stated that three of the signs in this quadrant are on her property, noting that they all are “conforming”, since they were permitted prior to the fourth one which is near the Red Roof Inn.  Additionally, that there are a total of seven (7) signs in both of the I-95 quadrants, on the west side.  Mr. Scheer recommended that the applications be reviewed prior to the ordinance being approved on second reading, as well as the  provision regarding “land-locked properties” being addressed.

            There being no further discussion, the hearing was adjourned at approximately 5:57 p.m.

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Date of Authorization: 2/13/08